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general:eoyaccruals_juneyearendschools:step7
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Run a general ledger inquiry
Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary
Run an inquiry on the 216X and 221X accounts from Finance and compare the balances to the Payroll > Reports > Year To Date Reports > HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
This inquiry can also be run in Purchasing.
If there is a difference in any of the funds, a journal entry needs to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Review the following example entry:
| Account Code | Debit | Credit |
|---|---|---|
| 199-00-2161-00-000-X-00-000 | $2,696.98 | |
| 199-11-6119-00-001-X-11-000 | $2,696.98 |
This is the difference between the two amounts. The entry has to make the general ledger match the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
If there is a difference in any of the funds, a journal entry will need to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Review the following example entry:
| Account Code | Debit | Credit |
|---|---|---|
| 199-00-2211-14-000-X-00-000 | $39.11 | |
| 199-11-6141-00-101-X-11-000 | $39.11 | |
| 199-00-2211-16-000-X-00-000 | $52.04 | |
| 199-11-6142-00-101-X-11-000 | $52.04 | |
| 199-00-2211-19-000-X-00-000 | $20.22 | |
| 199-11-6146-00-101-X-23-000 | $20.22 |
Note: Be sure to keep a clean final copy of both of the HRS3550 reports for the auditor. These reports cannot be recreated after the July and August payrolls are processed.
general/eoyaccruals_juneyearendschools/step7.1686251890.txt.gz · Last modified: 2023/06/08 19:18 by emoreno