What is EEOC?

• EEOC is an acronym for Equal Employment Opportunity Commission.
• The government requires LEAs to report employee demographic information and activity assignment classification in accordance with the U.S. Department of Education requirements.
• EEOC reporting is done biennially (every other year) and is usually due in November of the applicable year.
• The EEOC reporting requirement applies to LEAs with 100 or more employees. The employee count does not include temporary or substitute employees.

For further information about EEOC requirements, reference the EEO-5 Data Collection Instruction Booklet.

Filing EEOC Reports

EEOC Reporting requires that LEAs file electronically using the EEO-5 Online Filing System (OFS).

In Payroll, generate the Personnel > Reports > Personnel Reports > HRS1200 - Federal EEOC Report to create the EEOC File or file to be submitted electronically via the EEO-5 Online Filing System (OFS).

• In the Office of School Number report parameter, type the 7-digit district ID number issued by the EEOC when you registered for an account. This information is required.
• Complete the report parameters below the Office of School Number as applicable.

Prior to filing, it is highly recommended to generate the EEOC Reports and REVIEW the details to prevent errors from being reported.

The following fields in ASCENDER impact EEOC Reporting:

Did you know?

One of the fields that can be completed on the Personnel > Tables > Job/Contract table is the EEOC Code. This should be completed by job code. Any job codes that are for temporary employment and substitutes should not be included. When you add new employees to payroll, the EEOC field on the job information screen will automatically populate for you.