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Trace: • empnbr_approve_cip • totals_reconciliation • employeedemoname • ED90 Termination • ED20 Demographic
general:finance:utilities:fiscalyearclose:body

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general:finance:utilities:fiscalyearclose:body [2020/05/29 22:27] – created emorenogeneral:finance:utilities:fiscalyearclose:body [2026/06/25 14:29] (current) – emoreno
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 +<WRAP center round alert>
 +When you access this page, last year's options may be selected by default. This allows you to review what was done last year and decide how to proceed this year.  
 +
 +Before running this process, click **Reset** to clear last year's selections. This resets all funds to **Increment** allowing you to manually update each selection as needed. 
 +</WRAP>
 +
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^New File ID|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new historical GL file ID to which you want to copy all tables and transactions. The field defaults to the last digit of the "to" school year. The drop-down displays a list of all GL file IDs that are not in use. This is a required field.|  +^New Historical File ID|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new historical file ID to which you want to copy all tables and transactions. The field defaults to the last digit of the "to" school year. The drop-down displays a list of all GL file IDs that are not in use. This is a required field.|  
-^Accounting Period|Displays the **Starting Accounting Period**. This accounting period is used for all JVs created in file ID C. Only one accounting period can be open.|+^Accounting Period|Displays the **Starting Accounting Period** from the [[finance:tables:districtfinanceoptions:financeoptions 
 +|Finance > Tables > District Finance Options > Finance Options]] tab. This accounting period is used for all JVs created in file ID C. Only one accounting period can be open.|
 ^JV Number|Type an alphanumeric journal voucher number. This JV number is used for all system JV entries. This is a required field. | ^JV Number|Type an alphanumeric journal voucher number. This JV number is used for all system JV entries. This is a required field. |
 ^Historical Transaction Date|Type the historical transaction date in the MM-DD-YYYY format or select a date from the calendar. This date is used for all system entries in the new historical file ID. This is a required field. | ^Historical Transaction Date|Type the historical transaction date in the MM-DD-YYYY format or select a date from the calendar. This date is used for all system entries in the new historical file ID. This is a required field. |
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 <WRAP box> <WRAP box>
-**Notes**: The following occurs for all funds:+**Notes**: The following occurs for all funds listed:
   * All funds are copied to the new historical file ID.   * All funds are copied to the new historical file ID.
   * All budget amendments are deleted.   * All budget amendments are deleted.
   * All current year requisitions are reversed.    * All current year requisitions are reversed. 
 +  * If a fund has an associated credit memo, the credit memo will be carried forward regardless of whether the fund is continued or incremented. However, if the fund is deleted, the associated credit memo will also be deleted.
 </WRAP> </WRAP>
  
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 ^Continue|{{page>general:fiscalyearclose:continuefunds}} | ^Continue|{{page>general:fiscalyearclose:continuefunds}} |
 ^Continue & Increment|{{page>general:fiscalyearclose:continueandincrementfunds}} | ^Continue & Increment|{{page>general:fiscalyearclose:continueandincrementfunds}} |
-^Delete|Select to delete the fund. If selected, no additional action occurs for these funds.|+^Continue Fund - Create Zero Bal Accts|Select to carry forward the specified funds into the new fiscal year with zero balance accounts.\\  \\  If selected, the **Carry Forward Balances** and **Create 5XXX-8XXX** fields are cleared and disabled.| 
 +^Delete|Select to delete the fund. If selected, no additional action occurs for these funds. |
  
  
-^Carry Forward Balances|Select to carry forward 1XXX-4XXX account balances into the new fiscal year. This field is automatically selected when **Continue** is selected for a fund. |+^Carry Forward Balances|Select to carry forward account balances (1XXX-4XXX) into the new fiscal year. You can select this field to carry forward balances or unselect this field to carry forward only the account codes themselves without the balances.|
 ^Create 5XXX-8XXX|Select to create 5XXX-8XXX accounts. This field is disabled when **Continue** is selected for a fund. | ^Create 5XXX-8XXX|Select to create 5XXX-8XXX accounts. This field is disabled when **Continue** is selected for a fund. |
  
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   * Unprocessed Budget Amendments   * Unprocessed Budget Amendments
   * JV for Create New Accounts - Continuing Funds   * JV for Create New Accounts - Continuing Funds
-\\ 
-VCV Select the check box next to each report you want to generate or click the top **Select** check box to select all reports.  
- 
-VCV Click **Generate Reports** to generate the selected reports. The Fiscal Year Close Report Display page is displayed.  
-  * Click **Continue**. The first report selected is displayed. Click **Continue** to display the next selected report. When you are done viewing all of the selected reports, you are returned to the Processing Reports page.  
-  * Click **Return** at any time to the return to the Processing Reports page.  
- 
-VCV Click **Process** to process the fiscal year close. You are prompted to create an [[general:backup|export]]. A series of end-of-year Finance tasks will begin to run in the background. This allows you to perform other system tasks while running the Fiscal Year Close process. After the process is completed, you are returned to the Fiscal Year Close page.  
- 
-After processing, the **Current (Open) Accounting Period** on the [[finance:tables:districtfinanceoptions:accountingperiods|Finance > Tables > District Finance Options > Accounting Period]] tab is updated to match the **Starting Accounting Period** on the [[finance:tables:districtfinanceoptions:financeoptions|Finance > Tables > District Finance Options > Finance Options]] tab (i.e., the accounting periods will be set to 07 or 09 depending on the LEA). In order to update the **File ID** and **Account Period** in the top-right corner of the page, you must exit and re-enter the Finance application 
- 
-VCV Click **Cancel** to return to the Fiscal Year Close page. 
- 
-VCV Click **Process Status** to view the details (error report, status, user details, etc.) for the process. The Fiscal Year Close Processing pop-up window is displayed with the **Status**, **Extract Type**, **Start** date and time, **End** date and time, **User ID**, and user **Email address**.  
-  * If the logged-on user has an email address on the Human Resources > Maintenance > Staff Demo > Demographic Information tab, an email message is forwarded when the process is completed.  
-  * Under **Error Report**, click **Print Report** to display the selected error report. [[general:printreport| Review the report.]] 
-  * Click **Continue** to continue through the list of reports for the selected extract. Click **Return** to return to the Fiscal Year Close page. 
-  * Click **Close** to close the Fiscal Year Close Processing pop-up window and return to the Fiscal Year Close page. 
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general/finance/utilities/fiscalyearclose/body.1590791256.txt.gz · Last modified: 2020/05/29 17:27 (external edit)

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