Business

User Tools

Site Tools

Trace: • Calculate a sample payroll
general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14 [2021/01/27 21:13] – emorenogeneral:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14 [2025/07/23 18:39] (current) – emoreno
Line 1: Line 1:
 +=====Generate the Account Code Comparison report====
 +
 [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]]
  
-Complete the applicable report parameters and generate the report.+Complete the applicable report parameters and generate the report. Print and/or save this report and review it for accuracy. 
  
-VCV Review the report and correct all of the errors.  
-  
-VCV Verify that all employee master distribution records have matching accounts in Finance.  
-If there are account codes on the report that do not exist in Finance, perform one of the following steps: 
-  
-VCV If there are accounts that have a 0 for July and August start employees, use the [[personnel:utilities:massupdate:employee|Personnel > Utilities > Mass Update > Employee]] tab to perform a mass update of HR distributions for those employees. Employees who are paid out of federal funds may need their distributions reviewed and changed for a different fund year, if necessary. For example, federal funds may still be available for the previous year.   
-  * Under **Reset**, select **Fiscal Year** and type the new fiscal year (1).  
-  * Click **Execute**.  
  
-If there are other accounts that need to be added, add them on the [[finance:maintenance:createchartofaccounts|Finance > Maintenance > Create Chart of Accounts]] page. +{{:general:step_16_first_py_of_sy_account_code_comparison.png|HRS6000 - Account Code Comparison Report Parameters}}
  
 +
 +{{:general:step_17_first_py_of_sy_account_code_comparison_report.png|Account Code Comparison Report}}
 +  * Review the report and correct all of the errors. 
 +  * Verify that all employee master distribution records have matching accounts in Finance. 
 +\\
 +If there are account codes on the report that do not exist in Finance, perform one of the following steps:
 +  * If there are accounts that have a 5 for July and August start employees, perform a mass update of Payroll distributions. You can either mass update records by fund/year using the [[payroll:utilities:masschangepayrollaccountcodes|Payroll > Utilities > Mass Change Payroll Account Codes > Mask Crosswalk]] page **OR** mass update all records by using the **Fiscal Year** field on the [[payroll:utilities:massupdate:employee|Payroll > Utilities > Mass Update > Employee]] tab.   Employees who are paid out of federal funds may need their distributions reviewed and changed for a different fund year, if necessary. For example, federal funds may still be available for the previous year.  
 +  * If there are other accounts that need to be added, add them on the [[finance:maintenance:createchartofaccounts|Finance > Maintenance > Create Chart of Accounts]] page. 
 +\\
 After all of the account codes are added, generate the [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] report again. If all account codes exist, a blank report should be generated.  After all of the account codes are added, generate the [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] report again. If all account codes exist, a blank report should be generated. 
 +
 +{{:general:step_17_first_py_of_sy_account_code_comparison_blankreport.png|Account Code Comparison Blank Report}}
general/humanresources/checklists/firstpayrolloftheschoolyearchecklist/step14.1611781985.txt.gz · Last modified: 2021/01/27 16:13 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.