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Trace: • (If applicable) Verify the accrual expense table • Reverse accruals • Generate the Employee Verification report • Verify/update Workers' Compensation rates • Generate the Employee Verification report
general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14

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general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14 [2021/02/03 14:38] – emorenogeneral:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step14 [2025/07/23 18:39] (current) – emoreno
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 [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]]
  
-Complete the applicable report parameters and generate the report.+Complete the applicable report parameters and generate the report. Print and/or save this report and review it for accuracy. 
  
-  * Review the report and correct all of the errors.  
-  * Verify that all employee master distribution records have matching accounts in Finance.  
  
-VCV If there are account codes on the report that do not exist in Finance, perform one of the following steps: +{{:general:step_16_first_py_of_sy_account_code_comparison.png|HRS6000 - Account Code Comparison Report Parameters}}
-  +
-  * If there are accounts that have a 0 for July and August start employees, use the [[personnel:utilities:massupdate:employee|Personnel > Utilities > Mass Update > Employee]] tab to perform a mass update of HR distributions for those employees. Employees who are paid out of federal funds may need their distributions reviewed and changed for a different fund year, if necessary. For example, federal funds may still be available for the previous year.   +
-    * Under **Reset**, select **Fiscal Year** and type the new fiscal year (1).  +
-    * Click **Execute**. +
  
-  * If there are other accounts that need to be added, add them on the [[finance:maintenance:createchartofaccounts|Finance > Maintenance > Create Chart of Accounts]] page.  
  
 +{{:general:step_17_first_py_of_sy_account_code_comparison_report.png|Account Code Comparison Report}}
 +  * Review the report and correct all of the errors. 
 +  * Verify that all employee master distribution records have matching accounts in Finance. 
 +\\
 +If there are account codes on the report that do not exist in Finance, perform one of the following steps:
 +  * If there are accounts that have a 5 for July and August start employees, perform a mass update of Payroll distributions. You can either mass update records by fund/year using the [[payroll:utilities:masschangepayrollaccountcodes|Payroll > Utilities > Mass Change Payroll Account Codes > Mask Crosswalk]] page **OR** mass update all records by using the **Fiscal Year** field on the [[payroll:utilities:massupdate:employee|Payroll > Utilities > Mass Update > Employee]] tab.   Employees who are paid out of federal funds may need their distributions reviewed and changed for a different fund year, if necessary. For example, federal funds may still be available for the previous year.  
 +  * If there are other accounts that need to be added, add them on the [[finance:maintenance:createchartofaccounts|Finance > Maintenance > Create Chart of Accounts]] page. 
 +\\
 After all of the account codes are added, generate the [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] report again. If all account codes exist, a blank report should be generated.  After all of the account codes are added, generate the [[payroll:reports:payrollinformationreports:accountcodecomparison|Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison]] report again. If all account codes exist, a blank report should be generated. 
 +
 +{{:general:step_17_first_py_of_sy_account_code_comparison_blankreport.png|Account Code Comparison Blank Report}}
general/humanresources/checklists/firstpayrolloftheschoolyearchecklist/step14.1612363128.txt.gz · Last modified: 2021/02/03 09:38 (external edit)

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