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general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7

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general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7 [2023/05/17 15:57] – emorenogeneral:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7 [2025/07/28 15:28] (current) – emoreno
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 Verify that the following fields are updated. These fields may already be updated. Verify that the following fields are updated. These fields may already be updated.
  
-  * The **Payroll Clearing Fund/Year** field should be set to 163/X or 863/X. +  * The **Payroll Clearing Fund/Year** field should be set to 163/X or 863/X. If your LEA has a separate payroll clearing fund, use 163/X or 863/X in the **Payroll Clearing Fund/Year** field. If your LEA does not use a separate payroll clearing fund, use 199/X in the **Payroll Clearing Fund/Year** field. 
-  * The **School Year for PEIMS Codes** field should be set to 2024. +  * The **School Year for PEIMS Codes** field should be set to 2026. 
 +\\
 {{:general:step_8_first_py_of_sy_district_hr_options.png|District HR Options Page}} {{:general:step_8_first_py_of_sy_district_hr_options.png|District HR Options Page}}
  
-<WRAP BOX Round>No payrolls should be processed prior to the First Pay Date of the School Year.+<WRAP center round alert> 
 +**CAUTION**: No payrolls should be processed for the new (upcoming) school year prior to the **First Pay Date of the School Year**.
 </WRAP> </WRAP>
 +
 +
  
    
 <div keep> <div keep>
-VCV Under **First Pay Date of School Year**, update the first pay date of the new school year for each payroll frequency. The date(s) must match the first payroll date(s) indicated on the pay table.+VCV Under **First Pay Date of School Year**:
  
-VCV In the **Payroll 4, 5, 6** fields, enter the first pay date for each of the three pay frequency fields in the MM-DD-YYYY format. Once the pay date is entered, it should not be changed until the next school year. The entered date should represent a payroll that will actually be processed, supplemental or regular. If a date is entered and no payroll is actually posted using that date, the system will have difficulty identifying when the new school year began. This could affect how data is handled in the new school year.+  * Update the first pay date of the new school year for each payroll frequency. The date(s) must match the first payroll date(s) indicated on the pay dates table. 
 +  * In the **Payroll 4, 5, 6** fields, enter the first pay date for each of the three pay frequency fields in the MM-DD-YYYY format. Once the pay date is entered, it should not be changed until the next school year. The entered date should represent a payroll that will actually be processed, supplemental or regular. If a date is entered and no payroll is actually posted using that date, the system will have difficulty identifying when the new school year began. This could affect how data is handled in the new school year.
 </div> </div>
 +\\
 ++++Additional first pay date notes |{{page>general:firstpaydateofschoolyear&inline}} ++++   ++++Additional first pay date notes |{{page>general:firstpaydateofschoolyear&inline}} ++++  
  
  
 VCV Click **Save**. VCV Click **Save**.
general/humanresources/checklists/firstpayrolloftheschoolyearchecklist/step7.1684339053.txt.gz · Last modified: 2023/05/17 15:57 by emoreno

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