Business

User Tools

Site Tools

Trace: • Update District HR options
general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7 [2025/07/14 13:25] – emorenogeneral:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step7 [2025/07/28 15:28] (current) – emoreno
Line 3: Line 3:
 [[payroll:tables:districthroptions|Payroll > Tables > District HR Options]] [[payroll:tables:districthroptions|Payroll > Tables > District HR Options]]
  
-Update only the the **Payroll Clearing Fund/Year** field. It should be set to 163/X or 863/X.+Verify that the following fields are updated. These fields may already be updated.
  
-<WRAP center round info> +  * The **Payroll Clearing Fund/Year** field should be set to 163/X or 863/X. If your LEA has a separate payroll clearing fund, use 163/X or 863/X in the **Payroll Clearing Fund/Year** field. If your LEA does not use a separate payroll clearing fund, use 199/X in the **Payroll Clearing Fund/Year** field. 
-**Reminder**: The **First Pay Date of the School Year** field should be a September pay date, even for July start LEAs. Do not change this date at this time, it will be updated in a later step.  +  * The **School Year for PEIMS Codes** field should be set to 2026. 
-</WRAP> +\\ 
- +{{:general:step_8_first_py_of_sy_district_hr_options.png|District HR Options Page}}
-{{:general:step_8_june_first_py_of_sy_district_hr_options.png|District HR Options Page}}+
  
 <WRAP center round alert> <WRAP center round alert>
-**CAUTION**: No payrolls should be processed for the new (upcoming) school year prior to the date populated in **First Pay Date of the School Year** field.+**CAUTION**: No payrolls should be processed for the new (upcoming) school year prior to the **First Pay Date of the School Year**.
 </WRAP> </WRAP>
  
-++++Additional first pay date notes |{{page>general:firstpaydateofschoolyear_julystarts&inline}} ++++  +
  
    
 +<div keep>
 +VCV Under **First Pay Date of School Year**:
 +
 +  * Update the first pay date of the new school year for each payroll frequency. The date(s) must match the first payroll date(s) indicated on the pay dates table.
 +  * In the **Payroll 4, 5, 6** fields, enter the first pay date for each of the three pay frequency fields in the MM-DD-YYYY format. Once the pay date is entered, it should not be changed until the next school year. The entered date should represent a payroll that will actually be processed, supplemental or regular. If a date is entered and no payroll is actually posted using that date, the system will have difficulty identifying when the new school year began. This could affect how data is handled in the new school year.
 +</div>
 +\\
 +++++Additional first pay date notes |{{page>general:firstpaydateofschoolyear&inline}} ++++  
 +
 +
 VCV Click **Save**. VCV Click **Save**.
general/humanresources/checklists/firstpayrolloftheschoolyearchecklist/step7.1752499551.txt.gz · Last modified: 2025/07/14 13:25 by emoreno

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.