Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison

Complete this step for July contracts only at this time. Then, perform this step again in August for August contracts.

Complete the applicable report parameters and generate the report.

Verify that distribution information has been updated for July contracts before the employees start their pay in the new fiscal year.

• Review the report and correct all of the errors.
• Verify that all employee master distribution records have matching accounts in Finance.

If there are account codes on the report that do not exist in Finance, perform one of the following steps:

• If there are accounts that have a 3 for July and August start employees, perform a mass update of HR distributions. You can either mass update records by fund/year using the Payroll > Utilities > Mass Change Payroll Account Codes > Mask Crosswalk page OR mass update all records by using the Payroll > Utilities > Mass Update > Employee tab. Employees who are paid out of federal funds may need their distributions reviewed and changed for a different fund year, if necessary. For example, federal funds may still be available for the previous year.
• If there are other accounts that need to be added, add them on the Finance > Maintenance > Create Chart of Accounts page.

After all of the account codes are added, generate the Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison report again. If all account codes exist, a blank report should be generated.