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general:personnel:utilities:extractteacherservicerecord

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general:personnel:utilities:extractteacherservicerecord [2022/06/28 14:29] – emorenogeneral:personnel:utilities:extractteacherservicerecord [2024/06/05 20:12] (current) – emoreno
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 The initial service record extract should display **New** for all employees. If not, a service record has already been created for that particular employee for the current year. Each employee who worked in a position, excluding substitutes, should be listed on the report. Any employees who already have a service record for the current year will have two or more rows, one of which will be highlighted green. The row highlighted green represents the initial extract. Review all rows for each employee to determine which row should be permanently written to the service record. Select **Delete** for the rows to be deleted. Otherwise, click **Cancel**. The initial service record extract should display **New** for all employees. If not, a service record has already been created for that particular employee for the current year. Each employee who worked in a position, excluding substitutes, should be listed on the report. Any employees who already have a service record for the current year will have two or more rows, one of which will be highlighted green. The row highlighted green represents the initial extract. Review all rows for each employee to determine which row should be permanently written to the service record. Select **Delete** for the rows to be deleted. Otherwise, click **Cancel**.
  
-When initially displayed, the **Delete** check box is not selected for each employee in the list. Leave the **Delete** check box blank for each employee for whom a row should be created. For each extracted employee marked as **New** for whom a row should not be created, select **Delete** to prevent those employees from being extracted. If employees have existing rows in the service record table, the page also displays those rows and they are not marked as **New**. Instead, the **New** column is blank and if **Delete** is selected, the row will be deleted from the service record table.+When initially displayed, the **Delete** checkbox is not selected for each employee in the list. Leave the **Delete** checkbox blank for each employee for whom a row should be created. For each extracted employee marked as **New** for whom a row should not be created, select **Delete** to prevent those employees from being extracted. If employees have existing rows in the service record table, the page also displays those rows and they are not marked as **New**. Instead, the **New** column is blank and if **Delete** is selected, the row will be deleted from the service record table.
  
 If multiple pay frequencies are selected and an employee exists on multiple pay frequencies, all jobs associated with the employee as well as any leave associated with the primary job in each frequency are displayed. The leave balances are not combined but are displayed individually for each primary job.  If multiple pay frequencies are selected and an employee exists on multiple pay frequencies, all jobs associated with the employee as well as any leave associated with the primary job in each frequency are displayed. The leave balances are not combined but are displayed individually for each primary job. 
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 VCV Identify and delete employees who do not require a service record to be created. VCV Identify and delete employees who do not require a service record to be created.
  
-  * Click **Select Delete** to select the **Delete** check box for each row. Rows marked as **New** are not selected for deletion. +  * Click **Select Delete** to select the **Delete** checkbox for each row. Rows marked as **New** are not selected for deletion. 
-  * Click **Unselect Delete** to clear the **Delete** check box for each row.+  * Click **Unselect Delete** to clear the **Delete** checkbox for each row.
 \\ \\
-**Example 1**: This employee was initially extracted with 13.5 days employed. The new row displays that the employee had 14.00 days employed.  If the original (13.5 days) row is correct, select **Delete** for the new row. If the **New** row (14.00 days) is correct, then select **Delete** for the old (white) row. +**Example 1**: This employee was initially extracted with 14.00 days employed. The new row displays that the employee had 13.50 days employed.  If the original (14.00 days) row is correct, select **Delete** for the new row. If the **New** row (13.50 days) is correct, then select **Delete** for the old (white) row. 
  
    
general/personnel/utilities/extractteacherservicerecord.1656426572.txt.gz · Last modified: 2022/06/28 09:29 (external edit)

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