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Trace: • (OBSOLETE) Fund Close 5XXX-8XXX - FIN6400

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obsolete:finance:utilities:fiscalyearprocessing:fundclose5xxx8xxx
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(OBSOLETE) Fund Close 5XXX-8XXX - FIN6400

Finance > Utilities > Fiscal Year Processing > Fund Close 5XXX-8XXX

(OBSOLETE) This page is used to close funds in revenue and expenditure accounts (classes 5, 6, 7, and 8). The process creates the general journal closing entries to reverse estimated revenue, realized revenue, appropriation balances, and expenditure balances, and posts the difference to the fund balance. If records still show deferred checks, the procedure does not allow closing those funds. An error message is displayed to warn of this situation.

Close funds 5XXX-8XXX:

Under Fund/Yrs Available, select the file IDs to move to the Fund/Yrs to Close column using the following buttons:


Single Forward Arrow - Click to move selected entries from the left side to the right side of the page.
Double Forward Arrow - Click to move all entries from the left side to the right side of the page.
Single Back Arrow - Click to move selected entries from the right side to the left side of the page.
Double Back Arrow - Click to move all entries from the right side to the left side of the page.

Under Funds Balance, select one of the following:

Field Description
Close Fund Balance to Object CodeClick Drop-down Arrow to select an appropriate code that will be used to close the 5XXX-8XXX accounts to the selected fund balance account. One fund balance object code can have more than one row of funds. The fund balance object code remains the same for all rows of the group of funds.
Use Budget/Actual Fund Balance Obj.Sobj in Fund Code TableSelect to close the 5XXX-8XXX accounts using the offset accounts (Budget/Actual Balance Obj Sobj and the Actual Fund Balance Obj Subj) from the Fund Code table.
JV NumberThe field is set to 999999 by default, but you can type another journal voucher number. This is a required field. If a duplicate journal voucher number other than 999999 is entered, an error message is displayed.
Transaction Date

The current system date is displayed by default, but it can be modified. If it is modified, all new transactions default to the last transaction date that was entered.

Execute

Click to execute the process. A message is displayed prompting you create a backup.

  • Click Yes to perform a system backup. Otherwise, click No to not perform a system backup and continue the process.
  • The Export File Name field is display only.
  • Click Execute to continue the export. Otherwise, click Cancel to close the page without completing the task.
  • A message is displayed indicating that you are about to export tables and confirming that you want to continue. Click Yes to continue the export. Otherwise, click No to cancel the export.
    • Type a password for the exported file, and then click OK. The File Download page is displayed.
    • Click Save to save the file. A Save As dialog box is displayed.
    • In the Save in field, click Drop-down Arrow to navigate to the appropriate folder.
    • In the File name field, the file name is set to dbcccddd_mmddyyyy_fin.rsf, where cccddd is the county-district number and mmddyyyy is the current date. You can type a different name for the file.
    • Click Save. Otherwise, click Cancel to close the Save As dialog box without saving the file.
Process

Click to continue the process and accept the changes. A message is displayed indicating that the process was completed successfully. Click OK.

CancelClick to return to the Fund Close 5XXX-8XXX page without making changes.
obsolete/finance/utilities/fiscalyearprocessing/fundclose5xxx8xxx.txt · Last modified: 2020/08/18 16:02 by emoreno

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