Additional Deduction - HRS3300

Human Resources > Maintenance > Hours/Pay Transmittals > Addl Ded

This tab is used to maintain records of additional deduction transmittals from employee paychecks. It allows you to set up one-time deductions without altering deduction information on the employee master record. Any transactions entered on this tab are in addition to the deductions listed on the employee’s master deduction record/tab. The transmittal records cannot be changed after a payroll is run.

The tab consists of a grid at the top and a free-form area at the bottom.

Note: Entries on this page are not processed when selecting Supplemental Payroll on the Run Payroll process page. They are only processed with regularly scheduled payroll processing.

Create an additional deduction transmittal:

Under Retrieval Options, enter any of the following criteria:

Field	Description
Pay Date	Click to select an unprocessed pay date. This field must be populated to retrieve any eligible employees.
Campus	Click to select a campus code.
Ded Code	Click to select a deduction code.

Click Retrieve. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.

The Emp Nbr and First/Middle/Last Name fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.

Deduction Code	Click to select a deduction code. If the selected deduction already exists in the employee's master deduction record, both deductions are withheld. The field does not update the employee's master deduction record.
Deduction Type	Click to select a deduction type. By default, the field is set to D - Standard Deduction. Selecting C - Changes the Employer Contribution allows for additional employer contribution amounts. This field does not update the employee's master deduction record, it uses the amount in the Ded Amt field.
Ded Amt	Type the dollar amount to be deducted from the employee's paycheck.
Cafe 125	Select if the deduction indicated is part of a cafeteria plan. Note: The following deduction codes cannot have the Cafe 125 field selected: A3, AN, CU, D1, D2, R1, R2, RI, SB, TR, TS, UD, UF, and WH.
Campus	Displays the employee's assigned pay campus. The information is from the Staff Job/Pay Data page.
User ID	Displays the name of the individual who made the last change to the employee records.

Click +Add to add a new row. The cursor is in the Emp Nbr field allowing you to retrieve another employee.

Emp Nbr	Begin typing the employee name or number. As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click Retrieve. Or, click Directory to perform a search in the Employees directory.

Click Duplicate Selected to duplicate additional deduction transactions for all employees highlighted for future pay dates. The link displays after you click +Add or after existing transactions are retrieved. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:

- Click to move selected entries from the left side to the right side of the page.
- Click to move all entries from the left side to the right side of the page.
- Click to move selected entries from the right side to the left side of the page.
- Click to move all entries from the right side to the left side of the page.

Click OK to duplicate the additional deduction transactions for those pay dates.

Click Save.

Click Duplicate All to duplicate additional deduction transactions for all employees listed for future pay dates. This link displays after clicking on +Add in the grid or after retrieving existing transactions. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:

- Click to move selected entries from the left side to the right side of the page.
- Click to move all entries from the left side to the right side of the page.
- Click to move selected entries from the right side to the left side of the page.
- Click to move all entries from the right side to the left side of the page.

Click OK to duplicate the additional deduction transactions for those pay dates.

Click Save.

Click Unselect All to unselect all highlighted employees. The link displays after you click +Add or after existing transactions are retrieved.

Other functions and features:

Retrieve	Retrieve data. The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.
	Delete a row. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.
Print	Print the Additional Deduction Transmittal List. Review the report using the following buttons: Click to go to the first page of the report. Click to go back one page. Click to go forward one page. Click to go to the last page of the report. The report can be viewed and saved in various file formats. Click to save and print the report in PDF format. Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included. Click X to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.