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payroll:payrollprocessing:trsprocessing:payrollhistory
Payroll History
Payroll > Payroll Processing > TRS Processing > Payroll History
This tab is used to make changes to an employee's payroll history data. The saved extra duty table and employee payroll history data can be retrieved for a selected TRS reporting month and year. If the extra duty table values and/or the employee's payroll history data is updated, the TRS processing reports can be recreated using the Payroll > Payroll Processing > TRS Processing > Extract tab.
Records are created and/or updated each time a payroll run is posted.
Modify a record:
| Field | Description |
|---|---|
| TRS Month | This field defaults to the current TRS reporting month. Click  to select the TRS reporting month for which you want to retrieve data. This is a required field. |
| TRS Year | This field defaults to the current reporting TRS year. Click to select the TRS reporting year for which you want to retrieve data. This is a required field. |
❏ Click Retrieve.
The Extra Duty section is collapsed by default.
❏ Click Extra Duty to expand the section. This section allows you to change how extra duty is reported for a TRS reporting period.
- The extra duty code table for the selected TRS Month and TRS Year is displayed.
- Only S-type extra duties are displayed.
| Field | Description |
|---|---|
| Extra Duty Code | The extra duty code and description from the Payroll > Tables > Salaries > Extra Duty tab for the selected TRS reporting month and year is displayed. |
| Expense 373 | Select if the extra duty code is eligible for the expense 373 state minimum expenditure. Otherwise, leave blank. If an employee is paid using the specified extra duty code, Expense 373 is selected, a TRS Position Code is not selected, and the employee is subject to state minimum, then the extra duty amount is included in the TRS 373 calculations using the TRS position code of the employee's primary job. If a TRS Position Code is selected on this page, it is used for reporting the pay associated with the extra duty code. If Expense 373 is selected and the TRS Position Code is 01, 02, or 05, then the amount is included in the TRS 373 calculations where applicable. If Expense 373 is not selected for an extra duty code but the TRS Position Code is 01, 02, or 05, then the pay associated to the extra duty code is not included in the TRS 373 calculations; however, it is included in the Public Education Employer Contribution calculations. Example: A teacher teaching summer school is paid using an extra duty stipend, Expense 373 should not be selected in the Payroll History extra duty table and the appropriate TRS Position Code (03, 04, 07, or 9) should be selected. |
| TRS Position Code |
Click
• 01 - Professional staff |
The Employee History Information section is expanded by default.
❏ Click Employee History Information to collapse the section. This section allows you to change how an employee's payroll history is reported for a TRS reporting period.
| Field | Description |
|---|---|
| Employee |
Begin typing the employee name or number. As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click Retrieve. |
The employee's payroll history data for the selected TRS reporting month and year is displayed. All jobs (non-XTRA) are displayed for all pay frequencies (4, 5, and 6) and for each pay date/adjustment (including voids). System adjustments are not included.
If the TRS Position Code is 01, 02, or 05, the Annual State Minimum Salary, Period State Minimum Salary, State Basic Days, and Wholly Sep Amount This Pay Period fields are enabled and can be changed.
If the TRS Position Code is 03, 04, 06, or 07, the Annual State Minimum Salary, Period State Minimum Salary, State Basic Days, and Wholly Sep Amount This Pay Period fields are disabled and cannot be changed.
Under Job Information, the following information is displayed from the employee's job history table.
| Freq | The pay frequency is displayed. |
|---|---|
| Pay Date | The pay date associated with the selected TRS reporting month and year is displayed. |
| Check Number | The check number for the specified payroll run is displayed. |
| Adj Nbr | If any adjustments exist for the specified payroll run, the adjustment number is displayed. |
| Job Code | The employee's job code and job code description are displayed and cannot be changed. |
| Total Gross |
The employee's total gross amount for the current payroll period is displayed. The amount is calculated by dividing total contract amount by the number of pay periods (according to the pay frequency) in the fiscal year. The value cannot be changed. |
| TRS Gross | The employee's TRS gross amount is displayed and cannot be changed. |
| TRS Position Code | The employee's TRS member position code is displayed and can be changed. |
| Annual State Minimum Salary |
The employee's annual (total) state minimum salary is displayed. The salary is computed by multiplying the foundation daily rate by the percent assigned times the number of days in the contract. The amount can be changed. This field is only enabled if the TRS Position Code is 01, 02, or 05. |
| Period State Minimum Salary |
The employee's state minimum salary for the current payroll period is displayed. The salary is calculated by dividing the annual (total) state salary by the number of pay periods (according to the pay frequency) in the fiscal year. The amount can be changed. |
| State Basic Days |
The employee's number of state minimum days is displayed. The number of days can be changed.
• 000 TRS - Non contract This field is only enabled if the TRS Position Code is 01, 02, or 05. |
| Wholly Sep Amount This Pay Period |
The wholly separate amount is displayed for the pay period if any. This field should only be used if part of the contract total includes a wholly separate amount.
Example: |
Under Extra Duty Information, the following information is displayed from the employee pay distribution history record and cannot be changed:
- Freq
- Pay Date
- Adj Nbr
- Extra Duty Code
- Account Code
- Amount
The Exp 373 check box can be changed if the extra duty pay was from a transmittal without an applied extra duty code.
❏ Click Save. Use the Payroll > Payroll Processing > TRS Processing > Extract tab to recreate the TRS processing reports.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
| Errors |
The Errors button is displayed at the top of the page if any errors are encountered. In addition, the tab name is displayed in red to indicate the tab on which the error occurred and a TRS Processing pop-up window opens with a list of the encountered error(s). Click X to close the pop-up window and correct the errors. |
payroll/payrollprocessing/trsprocessing/payrollhistory.txt · Last modified: 2020/10/29 16:50 by emoreno