Leave Type Description - HRS2100

Human Resources > Tables > Leave > Leave Type Description

This tab is used to create or change leave type codes and descriptions (long and short). These codes are then used to document and track employee leave or absence. Users cannot delete a leave type that is being used by the Leave Type table.

Create a leave type description:

Field	Description
Start Leave Type	Type a leave type code to narrow the number of leave type codes that are displayed on the tab.

❏ Click +Add to add a row.

Leave Type	Type a two-digit state or district-assigned leave code.
Description Short	Type the short name that best describes the leave code. The short description can be a maximum of ten characters and is printed on the check stub and the earnings records.
Description Long	Type the long name that best describes the leave code. The long description can be a maximum of 20 characters and is printed on reports.
Status	Click to select a status (A - Active or I - Inactive) for the selected leave type.
Use For Dock TRS Days	Select to include the leave type in the extract when calculating the number of days worked.
Comments Required	Select to require employee comments for specific leave types when creating a leave request in EmployeePortal.
Post Against Zero Balance	Select to allow employees to post leave against zero balance leave types when creating a leave request in EmployeePortal.
Absence Reason	Click to open the Absence Reasons To Leave Type pop-up window. A list of available (active and inactive) absence reason codes is displayed. Select the absence reason codes that you want to assign to the selected leave type. Click OK. Otherwise, click Cancel. A paperclip is displayed on the Absence Reason button to indicate that the leave type has associated absence reason codes. Notes: An inactive absence reason code can be selected; however, it cannot be selected on leave transmittals or leave requests submitted in EmployeePortal. If an absence reason code is tied to an existing (processed or unprocessed) leave or substitute leave transmittal, the field is selected and disabled, and cannot be cleared.
Note	Click to add notes to the selected leave type. The entered notes are displayed when the employee selects the leave type in EmployeePortal.

❏ Click Save.

Other functions and features:

Retrieve	The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.
Print	Print the Leave Type Description report. Review the report using the following buttons: Click to go to the first page of the report. Click to go back one page. Click to go forward one page. Click to go to the last page of the report. The report can be viewed and saved in various file formats. Click to save and print the report in PDF format. Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included. Click X to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
	Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.