Extra Duty, Next Year - HRS4200

Personnel > Tables > Salaries NYR > Extra Duty

This tab has the freeze pane functionality, which freezes the Delete, Code, and Description columns when using the horizontal scroll bar to scroll left and right to reveal additional columns.

This tab is a user-defined table and is used to establish the pay rates for part-time functions required at each campus or LEA.

Retrieve existing extra duty rate data:

❏ Under Records, enter one of the following:

Field	Description
Pay Acty	Click to select a pay activity from the drop-down list.
Wholly Sep	Click to select from the drop-down list.

Note: To retrieve all extra duty data, leave the fields blank.

❏ Click Retrieve. The extra duty data is displayed.

❏ Under Modify, select either of the following criteria to modify extra duty pay rates:

By Percent
By Dollar Amt

❏ Under Salary, in the Amount field, type the percentage or dollar amount each row will increase by.

❏ Click Default to apply the amount entered in the Amount field to the New Amount field in each row.

Note: Only those rows that have no value (e.g., 0.00) in the % Increase or $ Increase columns are affected when applying the default values.

Set up extra duty rate data:

Code	Type the two-character extra duty code.
Description	Type the name that best describes the code. The field can be a maximum of 16 characters.
Account Code	An edit mask allows you to type the full 20-digit account number, mask the organization code, or mask the whole account number. If the organization code is masked, then when extra duty is assigned to the employee, the organization code from the employee record would complete the code. If the entire code is masked, then when extra duty is assigned to the employee, a complete account code must be entered on the distribution record for the employee. Note: When the user is logged on to the current payroll files, the account code validation occurs against the Finance chart of accounts. Type an account code or click to display the Account Codes lookup. • To view a list of account code components, place the cursor in one of the account code component fields and click . • Type the applicable account code components or leave blank for all account codes and click Search. A list of available account code components is displayed. • Select an account code from the list. Otherwise, click Cancel. Click OK when selections are complete. The account code is added to the highlighted row on the Extra Duty tab. When this extra duty is added to the employee’s record, the account code validates according to the note above.
Activity	Click to select a PEIMS activity code and corresponding description.
Wholly Sep	Click to select whether the extra duty salary is subject to the Above State Minimum Salary Calculations of the TRS 373 report.
Exp 373	Click to select whether the amount is to be distributed for Above State Base.
Acct Type	Click to select from the list of account types that best identify the type of salary. This field is required and must be populated to save entries in the table. The account type cannot be changed if the extra duty code has already been used in the distribution history table. Notes
W/C Code	Click to select the workers' compensation code.
Include in Dock Rate	Select to include the extra duty amount when processing calculations. This is for G-type supplements only. S-type supplementals are “extra” and cannot be included in the dock rate.
TRS Position Cd	This field is only enabled if the Acct Type field is set to S Supplemental pay. Click to select the TRS position code for the selected extra duty code. 01 - Professional staff 02 - Teacher, librarian 03 - Support staff 04 - Bus driver 05 - FT nurse/Counselor 06- Peace Officers 07 - Food service worker 09 - Summer School
Use for ST OT	Select to indicate that the extra duty code will use the standard overtime rate in WorkJournal. This field is only enabled for S-type extra duty codes and can only be selected for one S-type extra duty code.
Display in WJ	(This field will be used in future development. Currently, only primary job codes are displayed in WorkJournal.) Select to display the extra duty code in WorkJournal. This field is only enabled for G-type and S-type extra duty codes.
Amount	Type the salary amount authorized for this extra duty assignment.
% Increase	Type the percentage or dollar amount the row will increase by.
New Amount	Type the dollar amount the row will increase by.

❏ Click Save.

Other functions and features:

Retrieve	The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.
Print	Click to print the salary table data. The following salary table options are displayed: Current Tab Page - prints only the tab page currently open. Selected Salary Tables - displays the following Current Year Salary Table Selection options: Local Annual Hourly/Daily Extra Duty Fund to Grant State Minimum Substitute Midpoint All Salary Tables - prints all the Salaries tab pages. Select an option, and then click OK to view a copy of the report. Otherwise, click Cancel to return to the tab. Review the report.
	Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.

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Extra Duty, Next Year - HRS4200

Retrieve existing extra duty rate data:

Set up extra duty rate data:

Other functions and features:

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Extra Duty, Next Year - HRS4200

Retrieve existing extra duty rate data:

Set up extra duty rate data:

Other functions and features:

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