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personnel:utilities:texasuniquestaffidinterface:staffidexport

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personnel:utilities:texasuniquestaffidinterface:staffidexport [2020/04/17 15:33] – created emorenopersonnel:utilities:texasuniquestaffidinterface:staffidexport [2026/03/06 14:41] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**Human Resources > Utilities > Texas Unique Staff ID Interface > Staff ID Export**//+//**Personnel > Utilities > Texas Unique Staff ID Interface > Staff ID Export**//
  
 <WRAP round intro>This utility is used to export employee demographic information to a file layout that the Texas Education Agency will use to assign a Texas Student Data System (TSDS) unique ID to each employee. Employees in the current and next payroll frequencies (e.g., 4, 5, or 6) who do not have an assigned Texas unique staff ID are exported based on the indicated parameters. <WRAP round intro>This utility is used to export employee demographic information to a file layout that the Texas Education Agency will use to assign a Texas Student Data System (TSDS) unique ID to each employee. Employees in the current and next payroll frequencies (e.g., 4, 5, or 6) who do not have an assigned Texas unique staff ID are exported based on the indicated parameters.
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 Non-employee instructional staff members are included if the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected on the Maintenance > Non-Employee page in District Administration.  Non-employee instructional staff members are included if the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected on the Maintenance > Non-Employee page in District Administration. 
  
-The employee is extracted if the **Original Emp Date** or **Latest Re-Employ Date** is greater than the **Termination Date**. +An employee is extracted if the **Original Emp Date** or **Latest Re-Employ Date** is greater than the **Termination Date**. 
 + 
 +Additionally, an employee is extracted if the **Extract for UID Resub** checkbox is selected on the [[personnel:maintenance:staffdemo:demographicinformation|Personnel > Maintenance > Staff Demo > Demographic Information]] tab. This option is used to resubmit employee information to TEA after a Texas Unique Staff ID has already been entered in ASCENDER.  
 +    * If selected, the **UID Resub** column on the Texas Unique Staff ID Export Report is selected indicating that the information will be resubmitted to TEA.  
 +    * After the extract is processed, the **Extract for UID Resub** checkbox on the Demographic Information tab remains selected and the following message is displayed next to the checkbox: **Submitted to TEA**.  
 +    * After the Personnel > Utilities > Texas Unique Staff ID Interface > Import is processed, the **Extract for UID Resub** checkbox selection is cleared and the **Submitted to TEA** status is cleared. 
 + 
 + 
 + 
 + 
 +For additional information, review the TSDS Unique ID webpage at: https://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/Unique_ID  
  
-Effective April 2, 2018, the export file format version was updated from 2.1 to 3.0. 
 </WRAP> </WRAP>
  
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 ====Export staff ID tables:==== ====Export staff ID tables:====
  
-Under **School Year**:+VCV Under **School Year**:
  
   * The **From** field is preset and is display only.   * The **From** field is preset and is display only.
   * In the **To** field, type the four-digit school year.   * In the **To** field, type the four-digit school year.
    
-Click **Execute** to start the export process.+VCV Click **Execute** to execute the process.
    
 <WRAP Box> <WRAP Box>
 **Notes**: **Notes**:
  
-All employees without a Texas Unique Staff ID are exported.+  * All employees without a Texas Unique Staff ID are exported. 
 +  * Pay type 1 employees who do not have a termination date are exported. 
 +  * Pay type 1 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** are exported. 
 +  * Pay type 2 and pay type 3 employees who do not have a termination date and have an employee status of 1, 2, 3, or 8 are exported. 
 +  * Pay type 2 and pay type 3 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** and have an employee status of 1, 2, 3, or 8 are exported. 
 +  * Long term substitutes (pay type = 4 , TRS member position = 02, and employee status = A) are exported. 
 +  * When the employee's termination date is not between 09-01-**<From School Year>** and 08-31-**<To School Year>**, and the original employee date or the latest re-employment date is greater than the termination date, the employee is extracted.    
 +</WRAP> 
 +  
 +<div indent>The Texas Unique Staff ID Export Report is displayed. [[general:printreport|Review the report.]] 
 +</div> 
 +\\ 
 +VCV Click **Process** to continue the export. Locate and select the folder on your computer or network where you want to save the file and click **Save**. 
 +  *  A message is displayed indicating that the file was created successfully. Click **OK**.  
 +  *  Another message is displayed indicating that the process was completed successfully. Click **OK**. 
  
-Pay type 1 employees who do not have a termination date are exported. 
  
-Pay type 1 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** are exported.+VCV Click **Cancel** to close the report and return to the Staff ID Export tab.
  
-Pay type 2 and pay type 3 employees who do not have a termination date and have an employee status of 1, 2, 3, or 8 are exported. 
  
-Pay type 2 and pay type 3 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** and have an employee status of 1, 2, 3, or 8 are exported. 
-  
-Long term substitutes (pay type = 4 , TRS member position = 02, and employee status = A) are exported. 
-  
-When the employee's termination date is not between 09-01-**<From School Year>** and 08-31-**<To School Year>**, and the original employee date or the latest re-employment date is greater than the termination date, the employee is extracted.    
-</WRAP> 
-  
-The Texas Unique Staff ID Export Report is displayed. 
-++++Review the report.|{{page>general:printreport&inline}}++++ 
  
-Click **Process** to proceed. 
  
-Click **Cancel** to close the report and return to the Staff ID Export tab. 
  
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personnel/utilities/texasuniquestaffidinterface/staffidexport.1587137600.txt.gz · Last modified: 2020/04/17 10:33 (external edit)

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