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personnel:utilities:texasuniquestaffidinterface:staffidexport

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personnel:utilities:texasuniquestaffidinterface:staffidexport [2020/07/21 21:45] – emorenopersonnel:utilities:texasuniquestaffidinterface:staffidexport [2026/03/06 14:41] (current) – emoreno
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 Non-employee instructional staff members are included if the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected on the Maintenance > Non-Employee page in District Administration.  Non-employee instructional staff members are included if the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected on the Maintenance > Non-Employee page in District Administration. 
  
-The employee is extracted if the **Original Emp Date** or **Latest Re-Employ Date** is greater than the **Termination Date**. +An employee is extracted if the **Original Emp Date** or **Latest Re-Employ Date** is greater than the **Termination Date**. 
 + 
 +Additionally, an employee is extracted if the **Extract for UID Resub** checkbox is selected on the [[personnel:maintenance:staffdemo:demographicinformation|Personnel > Maintenance > Staff Demo > Demographic Information]] tab. This option is used to resubmit employee information to TEA after a Texas Unique Staff ID has already been entered in ASCENDER.  
 +    * If selected, the **UID Resub** column on the Texas Unique Staff ID Export Report is selected indicating that the information will be resubmitted to TEA.  
 +    * After the extract is processed, the **Extract for UID Resub** checkbox on the Demographic Information tab remains selected and the following message is displayed next to the checkbox: **Submitted to TEA**.  
 +    * After the Personnel > Utilities > Texas Unique Staff ID Interface > Import is processed, the **Extract for UID Resub** checkbox selection is cleared and the **Submitted to TEA** status is cleared. 
 + 
 + 
 + 
 + 
 +For additional information, review the TSDS Unique ID webpage at: https://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/Unique_ID  
  
-Effective April 2, 2018, the export file format version was updated from 2.1 to 3.0. 
 </WRAP> </WRAP>
  
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 ====Export staff ID tables:==== ====Export staff ID tables:====
  
-Under **School Year**:+VCV Under **School Year**:
  
   * The **From** field is preset and is display only.   * The **From** field is preset and is display only.
   * In the **To** field, type the four-digit school year.   * In the **To** field, type the four-digit school year.
    
-VCV Click **Execute** to start the export process.+VCV Click **Execute** to execute the process.
    
 <WRAP Box> <WRAP Box>
 **Notes**: **Notes**:
  
-All employees without a Texas Unique Staff ID are exported. +  * All employees without a Texas Unique Staff ID are exported. 
- +  * Pay type 1 employees who do not have a termination date are exported. 
-Pay type 1 employees who do not have a termination date are exported. +  * Pay type 1 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** are exported. 
- +  * Pay type 2 and pay type 3 employees who do not have a termination date and have an employee status of 1, 2, 3, or 8 are exported. 
-Pay type 1 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** are exported. +  * Pay type 2 and pay type 3 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** and have an employee status of 1, 2, 3, or 8 are exported. 
- +  * Long term substitutes (pay type = 4 , TRS member position = 02, and employee status = A) are exported. 
-Pay type 2 and pay type 3 employees who do not have a termination date and have an employee status of 1, 2, 3, or 8 are exported. +  * When the employee's termination date is not between 09-01-**<From School Year>** and 08-31-**<To School Year>**, and the original employee date or the latest re-employment date is greater than the termination date, the employee is extracted.   
- +
-Pay type 2 and pay type 3 employees who have a termination date, and the termination date is between 09-01-**<From School Year>** and 08-31-**<To School Year>** and have an employee status of 1, 2, 3, or 8 are exported. +
-  +
-Long term substitutes (pay type = 4 , TRS member position = 02, and employee status = A) are exported. +
-  +
-When the employee's termination date is not between 09-01-**<From School Year>** and 08-31-**<To School Year>**, and the original employee date or the latest re-employment date is greater than the termination date, the employee is extracted.   +
 </WRAP> </WRAP>
    
-The Texas Unique Staff ID Export Report is displayed. [[general:printreport|Review the report.]] +<div indent>The Texas Unique Staff ID Export Report is displayed. [[general:printreport|Review the report.]] 
 +</div> 
 +\\
 VCV Click **Process** to continue the export. Locate and select the folder on your computer or network where you want to save the file and click **Save**. VCV Click **Process** to continue the export. Locate and select the folder on your computer or network where you want to save the file and click **Save**.
-  *  A message indicating that the file was created successfully is displayed. Click **OK**.  +  *  A message is displayed indicating that the file was created successfully. Click **OK**.  
-  *  Another message indicating that the process was completed successfully is displayed. Click **OK**. +  *  Another message is displayed indicating that the process was completed successfully. Click **OK**. 
  
  
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 {{indexmenu_n>5}} {{indexmenu_n>5}}
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personnel/utilities/texasuniquestaffidinterface/staffidexport.1595367947.txt.gz · Last modified: 2020/07/21 16:45 (external edit)

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