User Tools

Site Tools


Sidebar

Table of Contents

positionmanagement:maintenance:pmissupplementhistory

PMIS Supplement History - HRS6135

Position Management > Maintenance > PMIS Supplement History

This page is used to view historical records of data changed on the Maintenance > Supplement Admin or Maintenance > Supplement Modify pages. Since each change made to a supplement position management record creates a new historical record, many records may exist for an employee. Since this data serves as a historical record, the data should not be altered.

Retrieve a historical supplement position record:

Field Description
Position Number

Begin typing a position number, a drop-down list of corresponding data is displayed. Select a position number from the list. The field can be a maximum of 13 characters. Leading zeros are not required. However, if alphanumeric values are entered, the field is not zero-filled.

If the position number is not known, click Ellipsis Icon. The Positions pop-up window opens with a list of all positions.

To search for specific positions, type data in one or more of the search fields.
Click Search. A list of data that matches the search criteria is displayed.

Select a position number from the list. Otherwise, click Cancel.

Position Description

Begin typing a position description, a drop-down list of corresponding data is displayed. Select a position description from the list.

If the position description is not known, click Ellipsis Icon. The Positions pop-up window opens with a list of all positions.

To search for specific positions, type data in one or more of the search fields.
Click Search. A list of data that matches the search criteria is displayed.

Select a position number from the list. Otherwise, click Cancel.

The position Description field in the top grid is only enabled for editing if the Allow CYR Position Description Changes (Admin only) field is selected on the District Administration > Options > PMIS District Options page.

❏ Click Retrieve. The associated billet information is displayed.

Billet NumberType the billet number used to identify the various positions within the position number. The field can be a maximum of five digits. Leading zeros are not required.

❏ Click Retrieve to display the position history information. The grid displays the following information for the selected employee:

  • Billet
  • Sch YR
  • Update Date
  • Description
  • Orig Type
  • Begin/End
  • Freq
  • Emp Nbr
  • Name

❏ Click Spyglass Icon to edit position history. A dialog box with three tabs (Position Record, Distribution, and Date) is displayed.

❏ Under Occupant, the following fields can be modified unless the billet number is 00000.

Emp NbrType the employee number, or click Ellipsis Icon to select an employee from the Employees list.
Emp NameType the employee name.
AmountType the supplement amount.
Remaining PaymentsType the number of payments remaining to be made to the employee during the current contract period. This is a required field.
Nbr Extra DayType the actual number of days the employee worked.
Attached to PositionType the name of the position attached to the selected supplement position, or click Ellipsis Icon to select one from the list.
BilletType the billet number of the position attached to the selected supplement position. The field can be a maximum of five characters.
Emp Nbr/NameThis field is display only.

❏ Under Position:

FreqClick Drop-down Arrow to select a payroll frequency. This is a required field.
School YrType the school year in the YYYY format. This is a required field.
Extra Duty CodeType an extra duty code, or click Ellipsis Icon to select a code from the Extra Duty Codes lookup.
Primary CampusType the code of the primary campus, or click Ellipsis Icon to select a primary campus. This is a required field.
DeptType the code used by the district to categorize the department associated with the position. The field can be a single digit.
Pct Year EmployedType the number which indicates the total percentage of the employee’s responsibilities represented by the job entered.

For example, if the job represents half of his total assignment, type 50.
One Time SupplSelect if the supplement pay is to be awarded in one payment. If selected, the Pay Date field is required.

Note: For type G accounts, if One Time Supplement is not selected, the supplement will be added to the base salary for the job associated to the Attached to Position field (or the primary job if the Attached to Position field is blank) and will be paid with each contract payment.

Max DaysType the maximum number of days this position is funded. This number is used when calculating the annual pay based on a daily rate. It is also used when calculating the annual salary using the annual salary table. This is a required field.
Orig Type

Click Drop-down Arrow to select the original transaction type.

Move Forecast to CYR
Maintenance
Change In Compensation
Separation
Non-Comp Position Changes
Non-Comp Funding Changes

Begin/EndClick Drop-down Arrow to indicate the beginning and ending position history records.

On the Distribution tab, the distribution information is not required for a new historical transaction.

❏ Click +Add to add a row.

Activity CodeClick Drop-down Arrow to select an activity code.
Account CodeType the account code. As you type the data, a drop-down list of corresponding data is displayed. Select an account code from the list.
Grant CodeDisplays the grant code.
Workers' CompDisplays workers' comp code.
Expense 373Select to include the distribution amount in the above state base (ASB) distribution for TRS. If the field is not selected, the amount is not used for distribution of the ASB amount on the TRS 373 Report.
Employer ContributionSelect if the distribution should be included as an employer insurance contribution. The field is only available when account type G is selected.
PercentType the distribution percentage.
AmountDisplays the distribution amount.

On the Date tab:

Date FilledPopulated with the date the position was filled, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date.
Date AuthorizedPopulated with the date the position was authorized, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date.
Date EnteredPopulated with the date the position was entered in the system, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date.
Date VacatedIndicates the date the position was vacated.
Vacated ReasonIndicates why the position was vacated. Click Drop-down Arrow to change the reason.

❏ Click Save.

Other functions and features:

Retrieve Retrieve data.
Trashcan Icon Delete a row.
positionmanagement/maintenance/pmissupplementhistory.txt · Last modified: 2020/12/17 19:50 by emoreno