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Administrative Guide

Welcome to CareerPortal, your organization’s complete solution for managing the recruiting and hiring process.

CareerPortal provides an easy-to-use, lightweight employment system that allows you to recruit new employees, track applicants, easily manage settings, send messages, control work and interview flows, and much more.

The CareerPortal Administrative Guide provides a deep dive into CareerPortal’s key administrative features using process orientated use-cases that illustrate how to perform administrative tasks within CareerPortal so that you can Bring in the Best™. Let’s get started.

Before You Begin

Basic Navigation See Navigation and Search for more information about basic navigation and search options on the page.

Get Started

Log In

Login

The Login page is used by CareerPortal users to log into the system. If you don't have an account yet, see Don't have an account yet? section below.

Upon initial account creation or log on to the portal, the End User License Agreement (EULA) for ASCENDER is displayed. Users must accept the agreement in order to proceed.

Log into CareerPortal

User Name	Type your user name.
Password	Type your password.

Click Login. Your CareerPortal Job Dashboard is displayed.

Don't have an account yet?

Click Create an account to register.

Did you forget your password?

We all forget our passwords. Thankfully, CareerPortal makes it easy to reset your password.

Click Reset Password on the Login page.

Field	Description
Username	Type your username. You only have to type your username or email address.
Email	Type your email address. You only have to type your username or email address.
I'm not a robot	You may be asked to complete a simple recognition task to verify that you are not a robot. If this is the case, complete the recognition task, and click Verify.
Continue	Continue.

Answer your security question to continue

Field	Description
Answer	Type the answer to the security question that you typed when creating your account.
Continue	Continue.

Enter and confirm new password

Field	Description
New Password	Type your new password. Requirements: • 16-46 alphanumeric characters • Three of the following: uppercase, lowercase, numeric, and special characters • Case-sensitive
Confirm Password	Retype the password.
Reset Password	You are taken to the CareerPortal log in page. CareerPortal will also send a password reset confirmation email to the email address used to register your CareerPortal account.

Logging out of CareerPortal

When you are logged into your CareerPortal account, each page displays Logged into CareerPortal as: <Your Username> in the top right corner.

Click your username. A drop-down menu will appear.
Click Log Out. A log out confirmation page will appear.
- Click Yes. Logoff. to log off.
- Click No. Stay logged in. to remain logged into CareerPortal.

Admin Login

The Admin Login page is used by CareerPortal administrators to log into a specific district, coop, or organization. You can access the Admin Login page from the CareerPortal homepage or the Login page.

Note: If you are an administrator you can only log in using the Admin Login page. Only Super Admins can log into multiple coops (districts).

Access the Admin Login page

There are two ways to access the Admin Login page.

Go to the bottom of the CareerPortal homepage. Click Admin Login.
Click Login on the CareerPortal homepage. Click Admin Login at the bottom of the login page.

Administratively log into CareerPortal

Field	Description
UserName	Type your user name.
Password	Type your password.
District/Coop/Organization	Select your district, coop, or organization from the drop-down menu. This option may vary.
Remember me	Select this if you want your browser to remember your user credentials. This is not recommended if you share a computer with others.
Always use Admin Login	Select this if you only want to sign in as an admin. Using this option will only present the Admin Login page when logging in to CareerPortal.
Login	Your CareerPortal Dashboard is displayed.

Explore the Dashboard

Dashboard

The Dashboard provides an all access view into your organization's applicant search and job posts while also providing a means to easily navigate within CareerPortal. The Dashboard is divided into four tiles (Current Posted Jobs, Applications, Applicant Watch, and Messages) and three sections (Posted Jobs Approval Queue, Interview Rating Queue, Unread Messages) that either take you to other CareerPortal pages, provide data from other CareerPortal pages, or allow you to perform administrative functions.

Basic Navigation See Navigation and Search for more information about basic navigation and search options on the page.

Current Posted Jobs, Applications, Applicant Watch, and Messages tiles

The Current Posted Jobs, Applications, Applicant Watch, and Messages tiles are located at the top of the page.

Field	Description
Current Posted Jobs	The tile displays the number of jobs that you have posted. Click VIEW MORE to go to the Posted Jobs page.
Applications	The tile displays the number of applications that have been submitted for jobs you have posted. Click VIEW MORE to go to the Search Applicants page.
Applicant Watch	Click VIEW MORE to go to the Applicant Watch page.
Messages	Click VIEW MORE to go to your Messages page to view and respond to messages.

Posted Jobs Approval Queue

The Posted Jobs Approval Queue allows you to view your job approval workflow. A job approval workflow is part of the job posting process where selected users approve or deny a job posting before it is made available to applicants. Job posts that need your approval are listed in a grid in this section. The actual job approval or denial is performed on the Job Detail page.

Field	Description
View	Opens the Job Detail page.
Position	Displays the position title.
Department	Displays the department title.
Status	Provides the job's approval status. Pending Approval will remain the status until all approvers have approved the posting.
Assigned	Displays the user who the job post is assigned to.
Date Created	Displays the job posting creation date and time stamp.
History	If you have approved or denied a job posting, the History button will appear next to the job under the Posted Jobs Approval Queue section. View a specific workflow history. The Posted Job Approval History window will display showing the same columns as the Posted Jobs Approval Queue with the addition of the Comments field, which is used to justify a posting's denial. Click View Job Posting to view the Job Detail page for the job. Click Cancel to close the pop-up window.
See All Records	Go to the My Queue page.

Read Approve/Deny Workflow to learn how to approve and deny job approval workflows.

Interview Rating Queue

A list of job applicants who are in various stages of the interview process is displayed in the Interview Rating Queue section. You can perform your interview rating using the Interview Rating Queue page.

Field	Description
View	Displays the Applicant Detail page.
Applicant	Displays the applicant's name.
Position	Provides the position that the applicant is applying for.
Department	Displays the department to which the department belongs.
Progress	Provides the applicant's progress within the application process.
Average Rating	Displays the applicant's average rating based on all who have the applicant in their interview workflow.
History	If you have rated an interview, the History button will appear next to the applicant under the Interview Rating Queue section. View a specific interview history. The Interview Rating History window will display showing the same columns as the Interview Rating Queue with the addition of the Comments field, which is used to justify a interview rating. Click View Applicant to view the Applicant Detail page for the job. Click Cancel to close the pop-up window.
See All Records	Go to the Interview Rating Queue page.

Read Interview Rating Queue to learn how to rate an applicant.

Messages

Under Unread Messages, a list of unread messages is displayed. Select the message that you want to view or click See All Records to go to the Messages page.

CP

Administrative Guide

Before You Begin

Get Started

Log into CareerPortal

Don't have an account yet?

Did you forget your password?

Logging out of CareerPortal

Admin Login

Access the Admin Login page

Administratively log into CareerPortal

Dashboard

Current Posted Jobs, Applications, Applicant Watch, and Messages tiles

Posted Jobs Approval Queue

Interview Rating Queue

Messages

Americans with Disabilities Act (ADA) and Web Accessibility

CP

User Tools

Site Tools

Administrative Guide

Before You Begin

Get Started

Login

Log into CareerPortal

Don't have an account yet?

Did you forget your password?

Logging out of CareerPortal

Admin Login

Access the Admin Login page

Administratively log into CareerPortal

Dashboard

Current Posted Jobs, Applications, Applicant Watch, and Messages tiles

Posted Jobs Approval Queue

Interview Rating Queue

Messages

Page Tools

Americans with Disabilities Act (ADA) and Web Accessibility