User Group Permissions Chart
CareerPortal permissions are driven by user groups and are set up in a layered fashion to ensure that each user group encompasses the necessary permissions to efficiently and effectively operate the application according to their needs. With this being said, individuals must be linked to the appropriate user groups in order to perform the appropriate tasks. The only exception is the Applicant user group; all user groups automatically inherit the Applicant permissions when they create their CareerPortal account.
The Email Confirmation page is used to verify your email address. You will not have full user or administrative rights (permissions) without verifying your email address.
Remember each user group is afforded specific permissions for various tasks; therefore, if an individual needs to perform multiple tasks across user group functions, they must be linked to each user group. For example, if an individual has the responsibility of reviewing and approving job postings, in addition to actually posting jobs, then this individual should be linked to both the Job Poster and Manager user groups. Or, if an Admin user needs to be involved in processes such as posting jobs, reviewing and approving jobs as well as managing job approval and interview workflows, then this individual should be linked to the Job Poster, Manager, and Admin user groups.
The below chart provides the tasks that can be performed by each user group.
| Potential Applicant | An end user who does not have a CareerPortal account. TIP: Potential Applicants must register for an account to become an Applicant and submit a job application.
Potential applicants can access the CareerPortal homepage and perform the following:
• Search for a position |
|---|---|
| Applicant |
An end user who has created a CareerPortal account. From the Login page, an Applicant can login, reset their password and obtain their user name, if forgotten. After an Applicant is logged on to their CareerPortal account, they have access to their personalized Job Dashboard containing a Welcome Message, Messages (between applicant/organization), Job Applications Submitted, Profile Status, Jobs You Maybe Interested In Applicants can perform the following tasks:
• Update profile settings and questions |
| Job Poster |
An internal user who has the ability to post new jobs and may also be involved in the hiring process. TIP: Users linked to the Job Poster group must also be linked to the Manager group. Otherwise, Job Poster permissions will not be fully enabled. After a Job Poster is logged on to their CareerPortal account, they are afforded the basic Applicant user group permissions, which means they have access to a personalized Job Dashboard containing a Welcome Message, Messages (between applicant/organization), Job Applications Submitted, Profile Status, Jobs You Maybe Interested In In addition, Job Poster/Managers have access to the following menu items: Dashboard, Posted Jobs, Post A Job, Search Applicants, Applicant Watch, and Search Hired. The Dashboard contains tiled links to Current Posted Jobs, Applications, Applicant Watch, and Messages as well as the Posted Job Approval Queue and an Interview Rating Queue sections. Job Poster/Managers can perform the following tasks:
• Post a job
IMPORTANT: This user group only has access to their home co-op (district). |
| Manager |
An internal user who is involved in the hiring process. Postings can be shared with these users, such that they can review applicants that have applied for positions that have been shared with them. TIP: Managers can only post jobs if they are linked to the Job Poster user group. After a Manager is logged on to their CareerPortal account, they are afforded the basic Applicant user group permissions, which means they have access to a personalized Job Dashboard containing a Welcome Message, Messages (between applicant/organization), Job Applications Submitted, Profile Status, Jobs You Maybe Interested In In addition, Managers have access to the following menu items: Dashboard, Posted Jobs, Post A Job, Search Applicants, Applicant Watch, and Search Hired. The Dashboard contains tiled links to Current Posted Jobs, Applications, Applicant Watch, and Messages as well as the Posted Job Approval Queue and an Interview Rating Queue sections. Managers can perform the following tasks:
• View, edit, and delete shared (by Job Poster) job postings based on the permissions provided by the Job Poster
IMPORTANT: This user group only has access to their home co-op (district). |
| Administrator |
An internal user who has the same access as a Manager, plus access to some of the Admin Tools. TIP: In order for an Administrator to have full access to Manager permissions, they must also be linked to the Manager user group. Otherwise, Manager permissions will not be fully enabled. After an Administrator is logged on to their CareerPortal account, they have access to their personalized Job Dashboard containing a Welcome Message, Messages (between applicant/organization), Job Applications Submitted, Profile Status, Jobs You Maybe Interested In In addition, Administrators have access to the following menu items: Dashboard, Posted Jobs, Post A Job, Search Applicants, Applicant Watch, and Search Hired. The Dashboard contains tiled links to Current Posted Jobs, Applications, Applicant Watch, and Messages as well as the Posted Job Approval Queue and an Interview Rating Queue sections. Administrators have access to the Admin Tools menu item; however, can only perform the following tasks:
• View user/group links
IMPORTANT: This user group only has access to their home co-op (district). |
| Super Admin |
An internal user who has access to all functions of CareerPortal. After a Super Administrator is logged on to their CareerPortal account, they are afforded the basic Applicant user group permissions, which means they have access to a personalized Job Dashboard containing a Welcome Message, Messages (between applicant/organization), Job Applications Submitted, Profile Status, Jobs You Maybe Interested In In addition, Super Administrators have access to the following menu items: Dashboard, Posted Jobs, Post A Job, Search Applicants, Applicant Watch, and Search Hired. The Dashboard contains tiled links to Current Posted Jobs, Applications, Applicant Watch, and Messages as well as the Posted Job Approval Queue and an Interview Rating Queue sections. Super Administrators have access to the Admin Tools menu item and can perform All admin functions.
IMPORTANT: Super Administrators have access to multiple co-ops, all posted jobs, configurations settings, and co-op settings. |
| Developers | Highest level of access. Reserved for software Developers only. |