Core Collection: Early Childhood Data System - PK Submission

Personnel

• Personnel Reports

  
  Personnel elements can be verified by running the following reports:
  
  Personnel > Reports > User Created Reports
  
  
  
  

  Use the User Created Report to verify staff demo data.

  
  
  

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  Personnel > Reports > Personnel Reports > HRS1600 - Certification Report
  
  
  
  
  
  

  HRS1600 allows you to view a list of instructors assigned to a particular teacher specialization code that is associated with the PK teacher certification requirement.

  
  
  

• Personnel > Maintenance > Staff Demo > Demographic Information

  
  
  
  Reported Elements from Demographic Information:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1524	—-	StaffUniqueId	Texas Unique Staff ID
  E0703	—-	FirstName	Legal - First
  E0705	—-	LastSurname	Legal - Last

• Personnel > Tables > Credential > Teaching Specialization

  
  
  

  The PEIMS PK Teacher Requirement field is used to indicate if a particular teaching specialization code is associated with required additional qualifications for the High Quality Prekindergarten Program.
  
  Set up codes for all PEIMS PK Teacher Requirement codes (one for each code in table C207).

• Personnel > Maintenance > Staff Demo > Credentials

  
  
  
  Reported Elements from Credentials:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1581	C207	PKTeacherRequirement	PEIMS PK Teacher Requirement/Teaching Specialization

Grade Reporting

• Grade Reporting Reports

  
  Grade Reporting elements can be verified by running the following reports:
  
  Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
  
  
  
  

  For PK course-sections, verify the instructor's Class Role, Entry Date, Withdraw Date, as well as PK Curr, High Qual PK, Stu Instr, PK Sch Type, PK Prog Eval Type, and Home Room Ind.

  
  
  

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  Grade Reporting > Reports > Grade Reporting Reports > Student Schedules > SGR0000 - Student Course Enrollment Listing
  
  
  
  

  For PK course-sections, verify the Crs Dt Entry and Crs Dt Withdraw fields for all students.

• Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

  
  
  
  

  Reported Elements from Section:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1580	—-	HighQualityPKProgram	High Qual PK Prog
  E1555	C310	PKSchoolType	PK Sch Type
  E1579	C206	PKCurricula	PK Curricula
  E1558	C311	PKStudentInstruction	Stu Instr
  E1440	—-	HomeroomIndicator	Home Room Ind
  E1726	—-	ChildCareOperationNumber	Operation Number

  IMPORTANT: Be sure Home Room Ind is selected for at least one class for all PK students, and that the student was enrolled in this class on the reading assessment date.
  
  

  • A student can only have one home room selected.
  • If a student was in one homeroom from the beginning of the school year, then moved to another home room on December 1 (for example), but tested in the first home room class, the first homeroom should be reported.
    
    

  The home room indicator identifies the instructor in the ECDS PK system who will be used in the ECDS PK reports. For each PK homeroom Instructor, verify the following on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:

  • The instructor must not be excluded from PEIMS Reporting. Be sure Exclude from PEIMS is not selected.
  • The instructor must have a valid Staff ID or SSN.

  Element	Code Table	Data Element	ASCENDER Name
  E3010	—-	BeginDate	Entry Date
  E3020	—-	EndDate	Withdraw Date

• Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign

  
  
  
  

  Reported Elements from Crs Assign:
  

  Element	Code Table	Data Element	ASCENDER Name
  E3010	—-	BeginDate	Entry Date
  E3020	—-	EndDate	WD Date

Registration

• Registration Reports

  
  Student registration elements can be verified by running the following reports:
  
  Registration > Reports > Create Registration Report
  
  
  
  
  
  

  Use the Create Registration Report to verify student demographic data, as well as the EB indicator.

  
  
  

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  Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
  
  
  
  

  Set the Print Enroll Records parameter to Y to verify student entry and withdrawal dates.

  
  
  
  
  

  Set the Print Special Ed Records, Print Bilingual/ESL Records, and Print PK Enroll Records parameters to Y to verify program information. These reports can be run individually.

• Registration > Maintenance > District Profile > District Maintenance > State Reporting

  
  
  Reported Elements from State Reporting:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1626	C216	PKProgramEvaluationType	Program Evaluation Type

• Registration > Maintenance > Student Enrollment > Demo1

  
  
  
  Reported Elements from Demo1:
  

  Element	Code Table	Data Element	ASCENDER Name
  E0703	—-	FirstName	Name - First
  E0704	—-	MiddleName	Name - Middle
  E0705	—-	LastSurname	Name - Last
  E1523	—-	StudentUniqueId	Texas Unique Student ID
  E0004	C013	Sex	Sex
  E0006	—-	BirthDate	DOB
  E1064	—-	HispanicLatinoEthnicity	Hispanic/Latino
  E3050	C304	Race	White
  E3050	C304	Race	Black/African American
  E3050	C304	Race	Asian
  E3050	C304	Race	American Indian/ Alaskan Native
  E3050	C304	Race	Hawaiian/Pacific Isl
  E0785	C054	EconomicDisadvantage	Eco Disadvan
  E1517	C050	EntryGradeLevel	Grade

• Registration > Maintenance > Student Enrollment > Demo2

  
  
  
  Reported Elements from Demo2:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1396	—-	AdministrationDate	—-

• Registration > Maintenance > Student Enrollment > Bil/ESL

  
  
  
  

  Reported Elements from Bil/ESL:
  

  Element	Code Table	Data Element	ASCENDER Name
  E0790	C061	EmergentBilingualIndicator	EB Cd

  IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the Student interchange.

• Registration > Maintenance > Student Enrollment > PK Enroll

  
  
  
  

  Reported Elements from PK Enroll:
  

  Element	Code Table	Data Element	ASCENDER Name
  E1078	C185	PKProgramType	PK Program Code
  E3040	C186	OrderOfPKFundingSource	PK Funding Source
  E3040	C186	OrderOfPKFundingSource	PK Secondary Funding