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academy:ecds_kg
Core Collection: Early Childhood Data System - KG Submission (WIP)
Work In Progress expected to go out with the 13.0300 Release.
Final Review: <color #ed1c24>In Progress</color>
Revised: <color #ed1c24>10/16/26</color>
The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the Commissioner’s List of Approved Kindergarten Assessment Instruments.
LEAs (School System) are required to submit specific demographic, classroom link, and special program data elements for the ECDS KG collection. All elements will be submitted in the TSDS Core Collections.
The ECDS KG submission is due January 28, 2027.
NOTE: The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs (School System) should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.
IMPORTANT: Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s (School System) process.
Guides referenced in this document:
ASCENDER DataConnect (ADC): Level 1 Errors Guide
Quick Guide: ASCENDER DataConnect (ADC) - Create New Run
Prerequisites
- Verify that all roles and users are correct in ASCENDER Security Administration.
- For Student-only districts, the campus must have either entered staff information in District Administration or used the Staff Import utility in State Reporting.
Verify ASCENDER Data
Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.
Verify Staff Data
Personnel > Maintenance > Staff Demo > Demographic Information
RUN REPORT FOR VERIFYING DATA:
Staff demo data can be verified by running the following report:
Personnel > Reports > User Created Reports
Student
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
Be sure Home Room Ind is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.
- A student can only have one home room selected.
The home room indicator identifies the instructor in the ECDS KG system who will be used in the ECDS KG reports. For each KG home room Instructor, verify the following on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:
- The instructor must not be excluded from PEIMS Reporting. Be sure Exclude from PEIMS is not selected.
- The instructor must have a valid Staff ID or SSN.
- KG ServiceID (CourseCode) should be 01020000.
Use SGR0400 and SGR0900 to ensure that all students are enrolled in a specific homeroom course.
NOTE: Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. All homeroom classes must have a Teacher of Record.
RUN REPORT FOR VERIFYING DATA:
Master schedule data can be verified by running the following reports:
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
Registration > Maintenance > Student Enrollment > Demo1
RUN REPORT FOR VERIFYING DATA:
❏ Demo1 data can be verified by running the following reports:
Registration > Reports > Create Registration Report
BIL/ESL
Registration > Maintenance > Student Enrollment > BIL/ESL
RUN REPORT FOR VERIFYING DATA:
BIL/ESL data can be verified by running the following report:
Registration > Reports > Registration Reports > Program > SRG1200 Report
ASCENDER DataConnect: Publish and Review Data
Use the ASCENDER DataConnect (ADC) tool to complete the following tasks:
- Publish the data to the Individual Operational Data Store (IODS).
- Review any Level 1 errors in ADC. (ADC: Level 1 Errors Guide)
- Correct the applicable source data in ASCENDER.
- Republish the data to the Publish the data to the Individual Operational Data Store (IODS)(Quick Guide: ADC - Create New Run).
- Verify in ADC that the Level 1 errors have been resolved.
For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards (TWEDS) website. In the top-right corner, select the appropriate School Year (20XX), Collection (XXXX), and Submission (XXX) and click Open.
Once on the TWEDS website, in the Overview tab, you can review Collections, Timelines (DUE DATES), and Data Submission Responsibilities. It is highly important to ensure that you review all of these details as they may change according to the School Year.
Additionally, you can use the other tabs on the TWEDS website to review Data Components, Descriptor Tables, References, Rules, Change Logs, and Early Notices.
academy/ecds_kg.txt · Last modified: 2026/10/16 18:20 by lcamarillo