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academy:fall_submission_verify_reg_prior_year_leaver
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Registration > Utilities > Create Leaver Tracking Records

This utility creates leaver tracking records for the current school year for graduates, withdrawn students, and No Show students as part of the Annual Student Data Rollover (ASDR) process. Any existing leaver tracking records for the current school year are deleted.


Create Leaver Tracking Records utility page

For the for the 2023-2024 school year, type 09292023 for the School Start Window (SSW) Date.

❏ Click Create Tracking Records to run the utility.

  • If errors are encountered, the number of errors is displayed. Otherwise, “No Leaver Tracking errors out of xxxx students” is displayed.

    Create Leaver Tracking Records utility error message

  • The Print Tracking Report button is displayed. Click Print Tracking Report to view the errors and total leaver records created.

    Create Leaver Tracking Records utility error report

Registration > Reports > Registration Reports > Withdrawal > SRG1700 - Leaver Tracking Report

SRG1700 reflects the changes made when the Create Leaver Tracking Records utility is run. It provides a list of all students who will potentially be reported as leavers.


SRG1700 report with leaver fields highlighted

  • Any students on this list will be extracted when the fall extract is run.
  • Review the graduation type and graduation date for all students. Note that graduation type code is specific by year.
  • Refer to TWEDS for additional information.

<color #ed1c24>NEW for 2024-2025</color>

Registration > Maintenance > Prior Year Leaver Tracking

This page provides the master list for prior year leaver students. This data is initially created when you run the Create Leaver Tracking Records utility. Leaver records cannot be deleted.

Leaver data is sent submitted to TEA via API for all students who withdrew during the school year. The data is extracted from the student demographic and enrollment tables during ASDR and saved to a leaver tracking table. In the fall of each school year, prior year leaver data is submitted to PEIMS along with No Show leaver data for the current school year.

If a student was excluded from leaver tracking by mistake, the Prior Year Leaver Tracking page can be used add the student. Use this page carefully.

NOTE: No Show leaver data, which is current year data, must be updated on Maintenance > Student Enrollment > W/R Enroll.


IMPORTANT: If you change any data for a student on the Prior Year Leaver Tracking page, you must also change the data in the prior year records on the Registration > Maintenance > Student Enrollment tabs.


Prior Year Leaver Tracking page with Fall PEIMS fields highlighted

Add a student to leaver tracking:

  1. Type the student ID and click Retrieve. A message is displayed indicating that the student is not a leaver.

  2. Click Yes to continue.

  3. The Leaver Year field is set to the ending year of the prior school year.

  4. Update data as needed.

  5. Click Save.

Note that you cannot delete a student from leaver tracking, but you can exclude the student from being extracted.

Graduates:



Reported Elements: reported in the PriorYearLeaver Entity.

academy/fall_submission_verify_reg_prior_year_leaver.txt · Last modified: 2024/10/02 18:25 by apape

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