TSDS PEIMS Mid-Year Submission Data for Business

Created: 10/1/2024
Reviewed: 12/12/2024
Revised: 12/18/2024

This document outlines key Business data that is submitted during the Public Education Information Management System (PEIMS) Mid-Year Submission and used by the Texas Education Agency (TEA). The midyear submission (Collection 2) is a report of actual financial data for the prior school year. As the year progresses, this document may be updated to include additional fields of data.

For a complete list of submission rules and edits, see https://tealprod.tea.state.tx.us/TWEDSAPI/23/398/404/DataComponents/Entity/List

This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.


Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.

Prerequisites

Review the following and take action as needed:

❏ Ensure applicable employees have the correct roles and permissions in ASCENDER Security Administration to access pages needed for TSDS reporting.

* The underlined text indicates the domain's submission level as it appears on the District Administration > Options > TSDS > Domains & Entities page.

I. Education Organization Domain

First Level Submission

The Education Organization domain includes information about public, charter, education service center, organization, or agency.

Information from AskTED is imported into the Operational Data Store (ODS). As you send data, TEA matches the School ID (county district number) to existing district and campus information to ensure that the reported data is credited to the correct Local Education Agency (LEA).

  1. Verify district information for current/prior school year.
  2. Verify campus information/exclude non-instructional campuses from reporting.
  3. Verify Shared Services Arrangements, as needed.

II. Finance Domain

Third Level Submission

The Finance domain includes financial information captured in accounts (both actuals and budgeted).

  1. Add fund balance data.
  2. Add crosswalks.
  3. Verify Finance data.

III. Data Quality Tips

✔ StepCompletion DateCompleted ByNotes
Verify one account code exists for Matching State Funds (object 5829) in funds 240 and 410.
Verify at least one account code exists for instructional staff development (function 13) with actual expenditures greater than zero.
Verify at least one account code exists for instructional resources and media services (function 12 and object (6100-6600) with a budget and actual expenditures greater than zero.
Verify at least one account code exists for guidance, counseling, evaluation services or social work services or health services in function 31-33, object 6100-6600 with amounts greater than zero.
Verify at least one account code exists with object code 6212 for audit services.
If the organization code is 701-750, then function code should be 41, 53 or 99.
Function 41 should not have a organization code of 999. The organization codes are typically 701-703, 720, 750 or 751.
Verify expenditures exist for object code 6491 to record Statutorily Required Public Notices.