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tables:districtinformation:fundbalances
Fund Balances - DA1200
District Administration > Tables > District Information > Fund Balances
This tab is used to enter prior year ending fund balances (3XXX) as reflected on schedule C-1 of the audit. The purpose of these entries is to collect actual audited financial data for the prior school year as it is reported in the PEIMS Mid-Year Submission.
This data is included in the PriorYearActualExt Entity and represents the sum of the financial transactions to date relating to a specific account.
Add fund balance information:
| Field | Description |
|---|---|
| Year | Verify that the correct year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click Retrieve. TIP: When reporting prior year actual amounts, note that you should use data from the previous fiscal year. For instance, if you are currently in the 2024-2025 fiscal year, enter 2025 in the Year field and 4 in the FY field to reflect the 2023-2024 fiscal year data. |
Under Prior Year Fund Balance:
❏ Click +Add to add a new row.
| Field | Description |
|---|---|
| Fund | ActualFund (E0316A) Code table: C145A Type the three-digit fund code to select the specific fund (when applicable) for actual financial data for budget and payroll. Or, click  to select a fund code from the Funds lookup. |
| Func | ActualFunction (E0317A) Code table: C146A By default, this field is set to 00 and cannot be edited. This code identifies the general operational area which groups together related activities. |
| Object | ActualObject (E0318A) Code table: C159A Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click to select an object code from the Objects lookup. The object code must be class 3XXX. |
| Org | Organization (E0319) Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. |
| FY | FiscalYear (E0974) Type the last digit of the fiscal year (e.g., the fiscal year is 5 for the 2024-2025 fiscal year.) |
| Pgm | ActualProgramIntent (E0320A) Code table: C147A By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served. |
| Amount | ActualAmount (E0774) Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number. |
❏ Click Save.
Other functions and features:
 |
Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. A message is displayed confirming that you want to delete the row.
|
|---|---|
| Retrieve |
Click to retrieve information from the last save. If you click Retrieve, any unsaved changes will be lost. |
tables/districtinformation/fundbalances.txt · Last modified: 2024/12/16 15:48 by emoreno