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academy:rf_tracker

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academy:rf_tracker [2024/10/28 18:33] – created apapeacademy:rf_tracker [2025/11/04 21:03] (current) – apape
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-======Core Collection: Class Roster Fall/Winter Submission (Updated 2023-2024)======+======Core Collection: Residential Facilities (RF) Tracker Submission======
  
-<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:classroom_roster?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Class+Roster+Fall/Winter+Submission|Click here to generate a PDF of this guide]].+<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:rf_tracker?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Residential+Facilities+(RF)+Tracker+Submission|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 \\   \\  
-<WRAP round intro>The Class Roster Fall/Winter Submissions collect organization, staff identification and demographics, class assignment, student identification and demographics, and class enrollment data.\\  \\   +<WRAP round intro>The Residential Facility (RF) Tracker is a yearly submission that tracks information for students with disabilities who reside in residential facilities within the geographic boundaries or jurisdiction of an LEA. An RF is a facility that provides 24-hour custody or care of students who reside there for detention, treatment, foster care, or any non-educational purpose. 
-VCV **Fall Class Roster** +\\   
-  *As-Of-Date: September 29, 2023 +<WRAP box>**NOTES:**\\   
-  *Submission Due Date: October 19, 2023 +<div indent> 
-  *Grades 01 - 12\\+BBB The ASCENDER Registration pages in this document are used to track __ANY__ student who enters a residential facility, not just the students included in the RF Tracker submission. Summer PEIMS will also be using these fields to track attendance.\\  \\   
 +BBB RF Tracker interchanges are only created when the student's special education entry/exit dates and RF entry/exit dates overlap. 
 +<div indent><div indent> 
 +For example:  
 +^Special Ed Entry Date^RF Entry Date^Interchange^ 
 +|Entry Date = 9/1|Entry Date = 9/1|Generated with 9/1 entry date.| 
 +|Entry Date = 9/1|Entry Date = 9/15|Generated with 9/15 entry date.| 
 +|Entry Date = 9/15|Enter Date = 9/1|Generated with 9/1 entry date, but not until the job is run after 9/15.| 
 +|N/A|Entry Date = 9/1|Not generated.| 
 +|Entry Date = 9/1|N/A|Not generated.| 
 +</div></div>
  
-VCV **Winter Class Roster** +BBB Mid-point RF Tracker submission due date for TEA - December 12, 2025\\ 
-  *As-Of-Date: February 23, 2024 +BBB RF Tracker submission due date for LEAs - July 16, 2026
-  *Submission Due Date: March 28, 2024 +
-  *Grades EE - 12\\  \\ +
-<WRAP box> +
-**NOTE:** Service ID restrictions for Summer PEIMS  apply to this submission. (See PEIMS edit 30305-0004.)\\ +
- +
-**New for 2023-2024 Class Roster Fall**:\\ +
-VCV **ADDED RULE 10020-0070**: Campus data must be provided for each campus registered with the TEA as an active instructional campus serving any of the grade levels "01"-"12".\\ \\ +
-VCV **REMOVED RULE 10020-0003**: Campus data must be provided for each campus registered with the TEA as an active instructional campus.\\ Campus data must be reported for each campus registered with the TEA as an active instructional campus.+
 \\ \\ \\ \\
-**New for 2023-2024 Class Roster Winter**:\\ +Users may begin loading TSDS data when the Operational Data Store (ODS) opens each year.  They may begin promoting data to RF Tracker when the collection opens at the beginning of the school year.
-VCV **RULE:** For a student school association being reported for the Charter School Waitlist collection, ENTRY-GRADE-LEVEL-TYPE must not be blank. +
-</WRAP> +
-</WRAP>+
  
 +</div></WRAP>
 +</WRAP>
 {{page>academy:important_dates_examples_text&inline}} {{page>academy:important_dates_examples_text&inline}}
  
 =====Prerequisites=====  =====Prerequisites===== 
-  * Verify that all roles and users are correct in Security Administration. +  * Verify that all roles and users are correct in ASCENDER Security Administration.\\  \\   
-  * Verify Service IDs – Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0220 - Invalid Service ID+ 
 +=====Identify Campus as Residential Facility===== 
 + 
 +**//Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info//**\\  \\   
 + 
 +{{:images:screenshots:asc_campus-control.png|Campus Control info tab with RF fields highlighted}} 
 + 
 +<div indent> 
 +<WRAP box>**NOTE:** These settings are campus specific. If the same facility exists on multiple campuses, the information must be entered for each campus.</WRAP> 
 + 
 +\\   
 +^Campus-wide Residential Facility|{{page>general:registration_campus_campus_wide_rf}}| 
 +\\   
 +VCV Under **Residential Facility Options**: 
 +<div indent> 
 +This list populates the **Residential Facility ID** drop-down field on **//Registration > Maintenance > Student Enrollment > W/R Enroll//** for students who reside in a residential facility. 
 +\\   
 +^County/Dist|{{page>general:registration_campus_campus_wide_rf_options_county-district}}| 
 +^Res Fac ID|{{page>general:registration_campus_campus_wide_rf_options_facility_id}}| 
 +^Facility Name|{{page>general:registration_campus_campus_wide_rf_options_facility_name}}| 
 +^Inst Day Len|{{page>general:registration_campus_campus_wide_rf_options_instructional_day_length}}| 
 +</div> 
 +</div>
 \\  \\   \\  \\  
  
-=====I. Verify Data in ASCENDER=====+ 
 +=====Identify Students Enrolled in Residential Facility===== 
 + 
 +**//Registration > Maintenance > Student Enrollment > W/R Enroll//**\\  \\   
 +{{:images:screenshots:asc_wrenroll.png|W/R Enroll tab with RF Tracker fields highlighted}}\\  \\   
 <div indent> <div indent>
-<WRAP round intro>Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.</WRAP>\\  \\  +^Residential Facility|{{page>general:registration_student_wr_enroll_rf}}| 
 +VCV When **Residential Facility** is selected, the following fields are displayed: 
 +<div indent> 
 +^Attendance Zone|{{page>general:registration_student_wr_enroll_rf_attendance_zone}}| 
 +^Length Stu Sch Day|{{page>general:registration_student_wr_enroll_rf_length_student_school_day}}| 
 +^Educated At Facility|{{page>general:registration_student_wr_enroll_rf_educated_at_facility}}| 
 +^Length Campus Sch Day|{{page>general:registration_student_wr_enroll_rf_length_campus_school_day}}| 
 +^Surrogate Parent|{{page>general:registration_student_wr_enroll_rf_surrogate_parent}}| 
 +^Prior Instr Setting|{{page>general:registration_student_wr_enroll_rf_prior_instructional_setting}}| 
 +^Nbr Other Stu Assigned|{{page>general:registration_student_wr_enroll_rf_number_other_students}}| 
 +^Residential Facility ID|{{page>general:registration_student_wr_enroll_rf_facility_id}}| 
 +</div> 
 +</div> 
 +\\  \\  
  
-++++Hard-coded elements:|{{page>academy:cr_winter_hardcoded_elements&inline}}++++\\  \\  +=====Guidance for the Mid-point RFT Check-in=====
  
-====Reports==== +{{page>general:midpoint_rftcheckin_guidance}} 
-  * ++Personnel|{{page>academy:cr_winter_verify_hr_reports&inline}}++ +
-  * ++Student|{{page>academy:cr_winter_verify_student_reports&inline}}+++
  
-====Grade Reporting==== +\\ \\
-  * ++Grade Reporting > Maintenance > Master Schedule > District Schedule|{{page>academy:cr_winter_verify_grade_reporting_distsched&inline}}++ +
-  * ++Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course|{{page>academy:cr_winter_verify_grade_reporting_course&inline}}++ +
-  * ++Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section|{{page>academy:cr_winter_verify_grade_reporting_section&inline}}+++
  
-====Registration==== +=====Residential Facility Tracker Data Components=====
-  * ++Registration > Maintenance > Student Enrollment > Demo1|{{page>academy:cr_winter_verify_reg_demo1&inline}}+++
  
-====Personnel==== +<WRAP center round tip> 
-  * ++Personnel > Maintenance > Staff Demo > Demographic Information|{{page>academy:cr_winter_verify_hr_demo&inline}}++ +For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards **(TWEDS)** website. In the top-right corner, select the appropriate **School Year** (20XX), **Collection** (XXXX), and **Submission** (XXX) and click **Open**.\\ \\ 
-  * ++Personnel > Maintenance > Staff Demo > Credentials|{{page>academy:cr_winter_verify_hr_credentials&inline}}++ +Once on the TWEDS website, in the Overview tab, you can review **Collections**, **Timelines** **(DUE DATES)**, and **Data Submission Responsibilities**. It is **highly important** to ensure that you review all of these details as they may change according to the **School Year**.\\ \\ 
-  * ++Personnel > Maintenance > Staff Demo > Responsibility|{{page>academy:cr_winter_personnel_staffdemo_responsibility&inline}}++ +Additionally, you can use the other tabs on the TWEDS website to review **Data Components**, **Descriptor Tables**, **References**, **Rules**, **Change Logs**, and **Early Notices**. 
-  * ++Personnel > Maintenance > Employment Info|{{page>academy:cr_winter_verify_hr_employment_info&inline}}++ +</WRAP>
-  * ++Personnel > Utilities > Mass Update > Employee|{{page>academy:cr_winter_mass_update&inline}}+++
  
-====Payroll==== +The following data elements are pulled from the Alternative and Supplemental Services, Education Organization, Enrollment, and Student Identification and Demographics domains: 
-  * ++Payroll > Maintenance > Staff Job/Pay Data > Job Info|{{page>academy:cr_winter_verify_hr_job_info&inline}}+++  * AttendanceZoneCampus (E1633) 
 +  * BeginDate (E3010) 
 +  * BirthDate (E0006) 
 +  * CampusIdOfEnrollmentSchoolDayLength (E1638) 
 +  * DateEnteredRF (E1630) 
 +  * DateExitedRF (E1631) 
 +  * Disability (E3015) 
 +  * DisabilitySetBeginDate (E3016) 
 +  * DisabilitySetEndDate (E3017) 
 +  * EducatedAtResidentialFacility (E1634) 
 +  * EndDate (E3020) 
 +  * EntryGradeLevel (E1517) 
 +  * FirstName (E0703) 
 +  * GenerationCode (E0706) 
 +  * GradeLevel (E0017) 
 +  * HispanicLatinoEthnicity (E1064) 
 +  * InstructionalSetting (E0173) 
 +  * InstructionalSettingBeginDate (E3025) 
 +  * InstructionalSettingEndDate (E3026) 
 +  * LastSurname (E0705) 
 +  * LocalEducationAgencyCategory (E3036) 
 +  * LocalEducationAgencyId (E0212) 
 +  * LocalStudentId (E0923) 
 +  * MiddleName (E0704) 
 +  * NameOfInstitution (E3037) 
 +  * NumberOtherStudentsAssignedSameSurrogateParent (E1636) 
 +  * OrderOfDisability (E3039) 
 +  * ProgramType (E1337) 
 +  * Race (E3050) 
 +  * ResidentialFacilityId (E1627) 
 +  * ResidentialFacilityStudentSchoolDayLength (E1637) 
 +  * SchoolId (E0266) 
 +  * ServiceBeginDate (E3055) 
 +  * ServiceEndDate (E3056) 
 +  * SPEDProgramSvc (E3058) 
 +  * StudentId (E0001) 
 +  * StudentResFacAssocSetBeginDate (E3064) 
 +  * StudentResFacAssocSetEndDate (E3065) 
 +  * StudentUniqueId (E1523) 
 +  * SurrogateParentAssigned (E1635)
  
-====District Administration==== 
-  * ++District Administration > Maintenance > Non-Employee|{{page>academy:cr_winter_verify_nonemployees&inline}}++ 
  
  
-</div> 
-\\  \\   
  
-=====II. (Student-only Districts) Import Staff Data===== 
  
-<div indent> 
-<WRAP round intro>Student-only districts must either enter staff information in District Administration or use the Staff Import utility.</WRAP> 
  
-  * ++State Reporting > Utilities > Import Staff File|{{page>academy:cr_winter_staff_import&inline}}++ + 
-</div>+ 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 + 
 +/*HIDDEN TEXT 
 +=====III. Verify ASCENDER Data=====
 \\  \\   \\  \\  
  
-=====III. Create Interchanges=====+====Hard-coded & Calculated Elements==== 
 +++++Hard-coded elements|{{page>academy:sppi_14_submission_calculated_elements&inline}}++++
  
-[[utilities:createcollectionsinterchanges|State Reporting > Utilities > Create TSDS Core Collections Interchanges]]\\  \\  
  
-====Class Roster Fall==== +<WRAP round intro>Verify data for each element on the following pages.<WRAP box>**NOTE:** The following required elements will be coming from the current Summer interchange files.</WRAP></WRAP>
  
-{{page>general:create_classroom_roster_fall_interchanges}}+  * ++Registration > Maintenance > Student Enrollment > Demo1|{{page>academy:rf_tracker_submission_verify_reg_demo1&inline}}++
  
 +  * ++Registration > Maintenance > Student Enrollment > Demo3|{{page>academy:rf_tracker_submission_verify_reg_demo3&inline}}++
  
-====Class Roster Winter==== +  * ++Registration > Maintenance > Student Enrollment > W/R Enrol|{{page>academy:rf_tracker_submission_verify_reg_wrenroll&inline}}++
  
-{{page>general:create_classroom_roster_winter_interchanges}}  +  * ++Registration > Maintenance > Student Enrollment > SpecEd|{{page>academy:rf_tracker_submission_verify_reg_speced&inline}}++
  
 +  * ++Registration > Maintenance > Student Enrollment > G/T|{{page>academy:rf_tracker_submission_verify_reg_gt&inline}}++
  
-/*++Registration > Maintenance > Student Enrollment > W/R Enroll|{{page>academy:cr_winter_verify_reg_wr_enroll&inline}}++*/+  * ++Registration > Maintenance > Student Enrollment > PRS|{{page>academy:rf_tracker_submission_verify_reg_prs&inline}}++
  
 +  * ++Registration > Maintenance > Student Enrollment > Generic|{{page>academy:rf_tracker_submission_verify_reg_generic&inline}}++
  
 +
 +=====III. Extract Data=====
 + 
 +[[:extracts:summer|State Reporting > Extract > Data]]\\
 +
 +<WRAP round intro>For RF Tracker, use the Summer Extract utility to extract PEIMS Special Education.</WRAP>
 +
 +{{:images:screenshots:tsds_summer_extract_options.png|State Reporting Summer Extract options}}\\  \\  
 +
 +VCV Select **Special Education** to extract the following data: //Interchange StudentExtension// and //Interchange
 +StudentSpecialEducationEventExtension//.
 +\\ \\
 +[[:utilities:deletetables|State Reporting > Utilities Delete/Clear PEIMS Tables]]
 +
 +{{:images:screenshots:tsds_util_delclrtables_sumr.png|TSDS Utilities  Delete Clear PEIMS Tables}}
 +\\ \\
 +<WRAP box>**NOTE**: Delete then extract Summer PEIMS data prior to creating the interchange in order to coincide with the RFT data.</WRAP>  
 +\\ \\
 +
 +=====IV. Create Interchanges=====
 +
 +<WRAP box>**NOTE**: Both the TSDS PEIMS Summer Interchange and the TSDS Core Collections Interchange will be extracted for RFT.</WRAP> 
 +
 +[[utilities:createinterchanges|State Reporting > Utilities > Create TSDS PEIMS Interchanges]] 
 +\\ \\
 +{{:images:screenshots:tsds_util_create_peims_interchanges.png|Core Collections Interchange with Summer Collection options selected}}
 +
 +\\ \\
 +
 +[[utilities:createcollectionsinterchanges|State Reporting > Utilities > Create TSDS Core Collections Interchanges]]
 +\\ \\
 +{{:images:screenshots:asc_utility.png|Core Collections Interchange with RF Tracker selected}}\\  \\  
 +
 +{{page>general:interchanges_core_rf_tracker}}
 +
 +\\  \\  
 +*/
  
academy/rf_tracker.1730140421.txt.gz · Last modified: 2024/10/28 18:33 by apape

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