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general:midyearbusinesspeims_dataqualitytips
Finance Data (Prior Year)
| ASCENDER Breadcrumb | Step |
|---|---|
| Finance > Inquiry > General Ledger Inquiry | Click  to display all funds. Verify all funds are valid for the 2025 Actual. If not, create TSDS Crosswalks (Fund to Fund).ActualFund - Table ID C145A |
| Click to display all functions. Verify all functions are valid for the 2025 Actual. If not, create TSDS Crosswalks (Function to Function). TIP: Expense function codes should not be 00. ActualFunction - Table ID C146A |
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| Click to display all objects. Verify all objects are valid for the 2025 Actual. If not, create TSDS Crosswalks (Object to Object). TIP: Expense object codes should not end with 0. ActualObject - Table ID C159A |
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| Click to display all Program Intent Codes (PICs). Verify all PICs are valid for the 2025 Actual. If not, create TSDS Crosswalks (Program Intent to Program Intent). TIP: Expense program intent code should not be 00. ActualProgramIntent - Table ID C147A |
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| Click to display all organization codes. Verify all organization codes are valid for the 2025 Actual. If not, create TSDS Crosswalks (Org to Org). |
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| Verify organizations 001-698 are tied to a campus ID in AskTED. If not, create TSDS crosswalks as needed (Org to Org). | |
| Click to verify accounts with PIC 91 are using function codes 36, 51 or 52. |
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| Click to verify combinations: • Org 701-750 should only be used in functions 41, 53, 99 • Function 71 should be used with object 65XX • Funds 205, 255, 270, 429 should be used with PIC 24 rather than 30 • Expense objects (6XXX) should not be used with Org 000 • Expense Objects (6XXX) should not be used with PIC 00 |
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| Click to ensure fiscal years 3-6 are being reported. |
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| Verify expenditures exist for object code 6491 to record Statutorily Required Public Notices. | |
| Verify at least one account code exists for instructional staff development (function 13) with actual expenditures greater than zero. | |
| Verify at least one account code exists for general administration (function 41) with actual expenditures greater than zero. | |
| Verify at least one account code exists for instructional resources and media services (function 12 and object 6100-6600) with a budget and actual expenditures greater than zero. | |
| Verify at least one account code exists for guidance, counseling, evaluation services or social work services or health services in function 31-33, object 6100-6600 with amounts greater than zero. | |
| Verify at least one account code exists with object code 6212 for audit services. | |
| Verify actual expenditures are reported in Fund 199, object 6144. | |
| Verify expenditure accounts with function 91 or 92 (if applicable), organization code is 999. | |
| Verify one account code exists for Matching State Funds (object 5829) in funds 240 and 410. |
general/midyearbusinesspeims_dataqualitytips.txt · Last modified: 2025/11/19 18:55 by emoreno