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maintenance:nonemployee

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maintenance:nonemployee [2022/09/20 19:36] – emorenomaintenance:nonemployee [2025/01/06 16:53] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**District Administration > Maintenance > Non-Employee**//+{{page>general:toc}}
  
-<WRAP round intro>This page is used to establish non-employee records that can be added, retrieved, updated, and deleted. 
  
-**Note**:  District employees cannot be accessed on this page. </WRAP> 
  
- +{{indexmenu_n>10}}
-====Add a new non-employee record:==== +
- +
-^Retrieve a non-employee record.|{{page>general:retrieve_nonemployee_record}}| +
- +
-VCV Click **Add** to add a non-employee record.  +
- +
-<WRAP box> **Notes**: \\  \\  If **Auto Assign Employee Number** is selected on the Payroll > Tables > District HR Options, new non-employee numbers are automatically assigned upon saving the record. If the field is not selected, you must manually enter the new non-employee number.\\  \\  A non-employee cannot have the same social security number and Texas unique staff ID as an active employee.\\  \\  A non-employee can have the same  Social Security number and Texas unique staff ID as an inactive employee; however, a warning message is displayed.\\  \\  If the **Set Demo Alpha Fields to Uppercase** field is selected on the [[https://help.ascendertx.com/business/doku.php/payroll/tables/districthroptions|Payroll > Tables > District HR Options]] page, the employee’s name (**First**, **Middle**, and **Last**) are set to uppercase when a new record is created or an existing record is updated. +
-</WRAP>   +
- +
- +
-^ Field                                        ^ Description   ^  /*Table with two rows*/ +
-^Title|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a legal title for the non-employee.| +
-^First|Type the non-employee's first name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 17 characters and truncate the remaining characters.| +
-^Middle|Type the non-employee's middle name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 14 characters and truncate the remaining characters.| +
-^Last|Type the non-employee's last name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 25 characters and truncate the remaining characters.| +
-^Generation|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a generation code for the non-employee.| +
-^Work E-mail|Type the non-employee's work e-mail address.| +
-^Job Code|Type the four-digit job code to which the non-employee is assigned, or click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code from the list in the Job Code Search window.| +
-^Highly Qualified|Select to indicate that the teacher is highly qualified.| +
- +
-Under **Local Use**:  +
- +
-^Local Use 1|Type the applicable local use code. The field can be a maximum of ten characters.|   +
-^Local Use 2|Type the applicable local use code. The field can be a maximum of ten characters.|   +
- +
-Under **Instructional Staff** (optional): +
- +
-<WRAP BOX> +
-**Notes**:\\  \\  When entering a non-employee record for an instructional staff member, the **SSN**, **Date of Birth**, and **Sex** fields must be populated in order for the staff member's data to be correctly displayed in the **Staff ID** field in the Student System.\\  \\  If the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected, the non-employee instructional staff member is included in the Utilities > Texas Unique Staff ID Interface process in Personnel.  +
-</WRAP> +
-  +
- +
-^SSN|Type the nine-digit social security number.| +
-^Sex|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the gender of the non-employee.| +
-^Date of Birth|Type the non-employee date of birth in the MMDDYYYY format.| +
-^TX Unique Staff ID|Type Texas Unique staff ID which is a 10-digit number assigned to a staff member by the Texas Education Agency.| +
-^TSDS Staff Type|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the staff type code that indicates whether the individual is on the district payroll, is a contracted professional staff person (instructional and non-instructional), or is a teacher employed at an in-district charter campus by an organization that has been granted a campus charter. This field automatically defaults to //3 - Contracted Professional Staff// for non-employee records.\\  \\  <div indent>BBB //3 - Contracted Professional Staff//\\  BBB //4 - In-District Charter Prtnr Campus Teacher// - This option is only available if the **School Year for PEIMS Codes** field is set to //2023//.</div>\\  \\  For both Business and Student databases, the **TSDS Staff Type** options are retrieved according to the max year in the TSDS staff type database table. \\  \\  <WRAP box>**Note**: Although the **TSDS Staff Type** field is not available for viewing or editing purposes in Personnel, the database column automatically defaults to //1 - School District Employee// for all employee records created in Personnel.</WRAP>| +
-  +
- +
- +
-^**Races**|{{page>general:races}}| +
-^Days Employed|Type the actual number of at-work days within the school year that the non-employee is scheduled to work. You should not include holidays, weekends, or any other days the employee is not scheduled to work. The field can be a maximum of three digits.| +
-^Total Years|Type the number of verifiable years of creditable experience. The field can be a maximum of two digits.| +
-^District Years|Type the number of completed years that the non-employee has been employed in any professional position in the current district, whether or not there has been any interruption in service. The field can be a maximum of two digits.| +
-^Percent of Day|Type the percentage of each standard work day for which the non-employee is hired to work. For example, if the non-employee works half-time, type 50. If he works full-time, type 100.| +
-^Highest Degree|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the highest degree the non-employee earned from a certified learning institution.| +
-^Begin Date|Type the non-employee's begin date in the MM-DD-YYYY format or select a date from the calendar.| +
-^End Date|Type the non-employee's end date in the MM-DD-YYYY format or select a date from the calendar.| +
- +
-VCV Click **Save**. +
- +
- +
-====Other functions and features:==== +
- +
-^Retrieve|{{page>general:retrieve_data}}| +
-^Delete|{{page>general:delete_non_employee}}| +
-^Print|Click to print the Non-Employee Report. The Confirm Print pop-up window is displayed.\\  \\  <div indent> BBB **Print Current Non-Employee** - Select to print only current non-employee records based on their begin and end dates.\\  BBB **Print All Saved Non-Employees** - Select to print all saved non-employee records.</div>\\  [[general:printreport|Review the report.]]| +
- +
-{{indexmenu_n>2}}+
  
  
maintenance/nonemployee.1663702587.txt.gz · Last modified: 2022/09/20 19:36 by emoreno

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