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maintenance:nonemployee

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maintenance:nonemployee [2022/09/20 19:54] – emorenomaintenance:nonemployee [2025/01/06 16:53] (current) – emoreno
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-//**District Administration > Maintenance > Non-Employee**//+{{page>general:toc}}
  
-<WRAP round intro>This page is used to establish non-employee records that can be added, retrieved, updated, and deleted. 
  
-**Note**:  District employees cannot be accessed on this page. </WRAP> 
  
- +{{indexmenu_n>10}}
-====Add a new non-employee record:==== +
- +
-^Retrieve a non-employee record.|{{page>general:retrieve_nonemployee_record}}| +
- +
-VCV Click **Add** to add a non-employee record.  +
- +
-<WRAP box> **Notes**: \\  \\  If **Auto Assign Employee Number** is selected on the Payroll > Tables > District HR Options, new non-employee numbers are automatically assigned upon saving the record. If the field is not selected, you must manually enter the new non-employee number.\\  \\  A non-employee cannot have the same social security number and Texas unique staff ID as an active employee.\\  \\  A non-employee can have the same  Social Security number and Texas unique staff ID as an inactive employee; however, a warning message is displayed.\\  \\  If the **Set Demo Alpha Fields to Uppercase** field is selected on the [[https://help.ascendertx.com/business/doku.php/payroll/tables/districthroptions|Payroll > Tables > District HR Options]] page, the employee’s name (**First**, **Middle**, and **Last**) are set to uppercase when a new record is created or an existing record is updated. +
-</WRAP>   +
- +
- +
-^ Field                                        ^ Description   ^  /*Table with two rows*/ +
-^Title|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a legal title for the non-employee.| +
-^First|Type the non-employee's first name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 17 characters and truncate the remaining characters.| +
-^Middle|Type the non-employee's middle name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 14 characters and truncate the remaining characters.| +
-^Last|Type the non-employee's last name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 25 characters and truncate the remaining characters.| +
-^Generation|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a generation code for the non-employee.| +
-^Work E-mail|Type the non-employee's work e-mail address.| +
-^Job Code|Type the four-digit job code to which the non-employee is assigned, or click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code from the list in the Job Code Search window.| +
-^Highly Qualified|Select to indicate that the teacher is highly qualified.| +
- +
-Under **Local Use**:  +
- +
-^Local Use 1|Type the applicable local use code. The field can be a maximum of ten characters.|   +
-^Local Use 2|Type the applicable local use code. The field can be a maximum of ten characters.|   +
- +
-Under **Instructional Staff** (optional): +
- +
-<WRAP BOX> +
-**Notes**:\\  \\  When entering a non-employee record for an instructional staff member, the **SSN**, **Date of Birth**, and **Sex** fields must be populated in order for the staff member's data to be correctly displayed in the **Staff ID** field in the Student System.\\  \\  If the **First** and **Last** name, **Sex**, **Date of Birth**, and **SSN** fields are populated, and at least one **Race** is selected, the non-employee instructional staff member is included in the Utilities > Texas Unique Staff ID Interface process in Personnel.  +
-</WRAP> +
-  +
- +
-^SSN|Type the nine-digit social security number.| +
-^Sex|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the gender of the non-employee.| +
-^Date of Birth|Type the non-employee date of birth in the MMDDYYYY format.| +
-^TX Unique Staff ID|Type Texas Unique staff ID which is a 10-digit number assigned to a staff member by the Texas Education Agency.| +
-^TSDS Staff Type|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the staff type code that indicates whether the individual is on the district payroll, is a contracted professional staff person (instructional and non-instructional), or is a teacher employed at an in-district charter campus by an organization that has been granted a campus charter. This field automatically defaults to //3 - Contracted Professional Staff// for non-employee records.\\  \\  <div indent>BBB //3 - Contracted Professional Staff//\\  BBB //4 - In-District Charter Prtnr Campus Teacher// - This option is only available if the **School Year for PEIMS Codes** field is set to //2023//.</div>\\  \\  The **TSDS Staff Type** drop-down options are populated according to the max year in the TSDS staff type database table instead of the District HR Options table for both Business and Student databases. This allows the appropriate values to be populated for Student-only databases as they do not have access to the District HR Options table.\\  \\  <WRAP box>**Note**: Although the **TSDS Staff Type** field is not available for viewing or editing purposes in Personnel, the database column automatically defaults to //1 - School District Employee// for all employee records created in Personnel.</WRAP>| +
-  +
- +
- +
-^**Races**|{{page>general:races}}| +
-^Days Employed|Type the actual number of at-work days within the school year that the non-employee is scheduled to work. You should not include holidays, weekends, or any other days the employee is not scheduled to work. The field can be a maximum of three digits.| +
-^Total Years|Type the number of verifiable years of creditable experience. The field can be a maximum of two digits.| +
-^District Years|Type the number of completed years that the non-employee has been employed in any professional position in the current district, whether or not there has been any interruption in service. The field can be a maximum of two digits.| +
-^Percent of Day|Type the percentage of each standard work day for which the non-employee is hired to work. For example, if the non-employee works half-time, type 50. If he works full-time, type 100.| +
-^Highest Degree|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the highest degree the non-employee earned from a certified learning institution.| +
-^Begin Date|Type the non-employee's begin date in the MM-DD-YYYY format or select a date from the calendar.| +
-^End Date|Type the non-employee's end date in the MM-DD-YYYY format or select a date from the calendar.| +
- +
-VCV Click **Save**. +
- +
- +
-====Other functions and features:==== +
- +
-^Retrieve|{{page>general:retrieve_data}}| +
-^Delete|{{page>general:delete_non_employee}}| +
-^Print|Click to print the Non-Employee Report. The Confirm Print pop-up window is displayed.\\  \\  <div indent> BBB **Print Current Non-Employee** - Select to print only current non-employee records based on their begin and end dates.\\  BBB **Print All Saved Non-Employees** - Select to print all saved non-employee records.</div>\\  [[general:printreport|Review the report.]]| +
- +
-{{indexmenu_n>2}}+
  
  
maintenance/nonemployee.1663703649.txt.gz · Last modified: 2022/09/20 19:54 by emoreno

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