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maintenance:tsdsreporting:core:teachervacancy
Teacher Vacancy - DA3210
District Administration > Maintenance > TSDS Reporting > Core > Teacher Vacancy
This page allows LEAs to collect and maintain the required reporting data for the Teacher Vacancy Collection.
Beginning with the 2026–2027 school year, the Texas Education Agency (TEA) has established the Teacher Vacancy Collection as a new TSDS core collection to gather position-level data on teaching vacancies statewide as mandated by TEC §21.468 / HB 2, 89th Legislature.
School systems will report on all vacant teaching positions that occur between September 1 and August 31 of each school year, whether or not the position is subsequently filled during the school year. The collection will be submitted annually and is due on the fourth Thursday of September. This data will support ongoing teacher recruitment and retention efforts.
The Teacher Vacancy Collection is focused on position-level data and includes the following information about vacant teaching positions:
- Program assignment
- Instructional grade level range
- Academic subject area
- Vacancy date
- Posting information
TEA FAQ Teacher Vacancy Collection: https://tea.texas.gov/about-tea/government-relations-and-legal/government-relations/teacher-vacancy-collection-faq-september-2026.pdf
Add or retrieve a record:
| Field | Description |
|---|---|
| Year | Verify that the correct reporting school year is displayed. If not, type the four-digit ending year of the desired reporting school year (e.g., enter 2027 for the 2026–2027 school year) and click Retrieve to retrieve records for the specified year. |
❏ Click Add to add a teacher vacancy record.
OR
❏ Retrieve an existing teacher vacancy record.
- If you know identifying information for the record, enter the Position Number or Description. Or, click Directory to open the Teacher Vacancy directory for the specified school year.
- Click Retrieve.
Under Open Staff Position:
| Field | Description |
|---|---|
| Position Number | Type a unique, locally assigned position number for the open staff position up to 20 characters, including dashes. This number is typically assigned by Human Resources. NOTE: This position number is not related to Position Management (PMIS) position numbers. |
| Description | Type a description for the vacant position number. This number can be up to 20 characters including dashes. |
| Staff Classification | Identifies the capacity in which a staff member serves. In this case, the field defaults to 087 - Teacher and cannot be edited. |
Under Position Vacancy:
Click +Add to add a record.
| Delete | Click  to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. |
|---|---|
| Date Position Vacant | Type the date the position became vacant. Or, select a date from the calendar. This should be the day immediately following the previous employee's last day of employment. |
| Vacancy Reason | Click  to select the reason the position became vacant.
• 01 - New Position |
Under Teacher Vacancy:
Click +Add to add a record.
| Delete | Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. |
|---|---|
| Program Assignment | Click to select the name of the education program for the position. You can assign multiple programs to the position by adding additional rows.
• 02 - Regular Education |
| Grade Level Range | Click to select the range of instructional grade levels associated with the teaching position. You can assign multiple grade level ranges to the position by adding additional rows.
• 01 - EE-PK |
| Instructional Subject | Click to select the instructional subject area taught in the position.
• 01 - Technology Applications |
Under Requisition:
| Requisition Nbr | Type the unique tracking number to open a new staff position and begin the hiring process. This number is typically assigned by Human Resources |
|---|---|
| Employee Status | Click to select the type of employment or contract desired for the position.
• 01 - Probationary |
| Date Posted | Type the date that the requisition was posted in the MM-DD-YYYY format. Or, select a date from the calendar. |
| Date Posting Closed | Type the date the posting was closed or filled in the MM-DD-YYYY format. Or, select a date from the calendar. |
| Posting Closed Reason | Click to select whether the position was filled or closed unfilled.
• 01 - Position Filled |
| Hire Date | Type the date of the staff member's first day of employment with the educational organization in the MM-DD-YYYY format. Or, select a date from the calendar. TWEDS Special Instruction: May be a date from the prior school year. |
Click Save.
Other functions and features:
| Add | Click to add a new vacancy record. |
|---|---|
| Delete | Click to delete a retrieved vacancy record. |
| |
Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. A message is displayed confirming that you want to delete the row.
|
maintenance/tsdsreporting/core/teachervacancy.txt · Last modified: 2026/10/22 19:43 by emoreno