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Trace: • Reporting Contact - DA1200 • Fund Balances - DA1200 • Purchasing Restrict Campus/Dept - DA3000 • Permissions - DA3000 • Audit Log - DA3000
tables:districtinformation:fundbalances

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tables:districtinformation:fundbalances [2024/08/05 20:16] – emorenotables:districtinformation:fundbalances [2024/12/16 15:48] (current) – emoreno
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 //**District Administration > Tables > District Information > Fund Balances**// //**District Administration > Tables > District Information > Fund Balances**//
  
-<WRAP round intro>This tab is used to enter prior year ending fund balances (3XXX) as reflected on schedule C-1 of the audit. This data is needed during TSDS Mid-Year reporting for the ActualExtension complex type. The //ActualExtension// Complex Type represents the sum of the financial transactions to date relating to a specific account. 
  
 +{{page>general:fundbalances_intro}}
  
-**IMPORTANT**:  
-  * Pilot LEAs will use this tab to manually enter prior year fund balances (3XXX).  
-  * Non-pilot LEAs will continue to handle prior year fund balances (3XXX) in State Reporting by either entering prior year fund balance accounts and amounts on the [[https://help.ascendertx.com/tsds/doku.php/maintenance/midyear/finance|State Reporting > Maintenance > Mid Year > Finance Actual]] page or by extracting data using the **Add Class 3 Only** method on the [[https://help.ascendertx.com/tsds/doku.php/extracts/midyear|State Reporting > Extracts > Mid Year]] page. 
- 
-**Note**: This data must be manually entered since object class 3XXX data is not included in the extract for TSDS Mid-Year collection. 
-</WRAP> 
  
  
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Year|Verify that the correct submission year is displayed. If not, type the four-digit school year for which you want to add or retrieve data and click **Retrieve**.|+^Year|Verify that the correct year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click **Retrieve**.\\  \\  <WRAP center round tip> **TIP**: When reporting prior year actual amounts, note that you should use data from the previous fiscal year. For instance, if you are currently in the 2024-2025 fiscal year, enter 2025 in the **Year** field and 4 in the **FY** field to reflect the 2023-2024 fiscal year data.</WRAP>|
  
 Under **Prior Year Fund Balance**: Under **Prior Year Fund Balance**:
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Fund|FUND-CODE (E0316)\\  Code table: C145\\  \\  Type the three-digit fund code to select the specific fund (when applicable) for actual financial data for budget and payroll. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select a fund code from the [[general:select_fund|Funds lookup]]. | +^Fund|ActualFund (E0316A)\\  Code table: C145A\\  \\  Type the three-digit fund code to select the specific fund (when applicable) for actual financial data for budget and payroll. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select a fund code from the [[general:select_fund|Funds lookup]]. | 
-^Func|FUNCTION-CODE (E0317)\\  Code table: C146\\  \\  By default, this field is set to 00 and cannot be edited. This code identifies the general operational area which groups together related activities.| +^Func|ActualFunction (E0317A)\\  Code table: C146A\\  \\  By default, this field is set to 00 and cannot be edited. This code identifies the general operational area which groups together related activities.| 
-^Object|OBJECT-CODE (E0318)\\  Code table: C159\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  | +^Object|ActualObject (E0318A)\\  Code table: C159A\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  | 
-^Org|ORGANIZATION-CODE (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. | +^Org|Organization (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. | 
-^FY|FISCAL-YEAR (E0974)\\  \\  Type the one-digit fiscal year (0-9) of the current fiscal year for the fund (e.g., the fiscal year is 4 for the 2023-2024 fiscal year).| +^FY|FiscalYear (E0974)\\  \\  Type the last digit of the fiscal year (e.g., the fiscal year is 5 for the 2024-2025 fiscal year.) | 
-^Pgm|PROGRAM-INTENT-CODE (E0320)\\  Code table: C147\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.| +^Pgm|ActualProgramIntent (E0320A)\\  Code table: C147A\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.| 
-^Amount|ACTUAL-AMOUNT (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  |+^Amount|ActualAmount (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  |
  
  
tables/districtinformation/fundbalances.1722889007.txt.gz · Last modified: 2024/08/05 20:16 by emoreno

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