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Trace: • Reporting Contact - DA1200 • Fund Balances - DA1200 • Purchasing Restrict Campus/Dept - DA3000 • Audit Log - DA3000 • Permissions - DA3000
tables:districtinformation:fundbalances

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tables:districtinformation:fundbalances [2024/08/06 12:52] – emorenotables:districtinformation:fundbalances [2024/12/16 15:48] (current) – emoreno
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 //**District Administration > Tables > District Information > Fund Balances**// //**District Administration > Tables > District Information > Fund Balances**//
  
-<WRAP round intro>This tab is used to enter your prior year ending fund balances (3XXX) as reflected on schedule C-1 of the audit.  
  
-The purpose of these entries is to collect actual audited financial data for the prior school year as it must be reported in the PEIMS Mid-Year Submission. This data is included in the PriorYearActualExt Entity and represents the sum of the financial transactions to date relating to a specific account. +{{page>general:fundbalances_intro}}
  
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-</WRAP> 
  
  
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Year|Verify that the correct school (submission) year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click **Retrieve**.\\  \\  <WRAP center round tip> **TIP**: Remember that you are reporting **prior year** actual amounts so the year should be a year ahead of the fiscal year entered for the fund entries. For example, if you are reporting on the 2023-2024 school year, you are using data from the 2022-2023 fiscal year; therefore, the **Year** would be //2024// and the **FY** would be //3//.</WRAP>|+^Year|Verify that the correct year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click **Retrieve**.\\  \\  <WRAP center round tip> **TIP**: When reporting prior year actual amounts, note that you should use data from the previous fiscal year. For instance, if you are currently in the 2024-2025 fiscal year, enter 2025 in the **Year** field and 4 in the **FY** field to reflect the 2023-2024 fiscal year data.</WRAP>|
  
 Under **Prior Year Fund Balance**: Under **Prior Year Fund Balance**:
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 ^Object|ActualObject (E0318A)\\  Code table: C159A\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  | ^Object|ActualObject (E0318A)\\  Code table: C159A\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  |
 ^Org|Organization (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. | ^Org|Organization (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. |
-^FY|FiscalYear (E0974)\\  \\  Type the one-digit fiscal year (0-9) of the current fiscal year for the fund (e.g., the fiscal year is 4 for the 2023-2024 fiscal year).|+^FY|FiscalYear (E0974)\\  \\  Type the last digit of the fiscal year (e.g., the fiscal year is 5 for the 2024-2025 fiscal year.) |
 ^Pgm|ActualProgramIntent (E0320A)\\  Code table: C147A\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.| ^Pgm|ActualProgramIntent (E0320A)\\  Code table: C147A\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.|
 ^Amount|ActualAmount (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  | ^Amount|ActualAmount (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  |
tables/districtinformation/fundbalances.1722948756.txt.gz · Last modified: 2024/08/06 12:52 by emoreno

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