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Trace: • Reporting Contact - DA1200 • Fund Balances - DA1200 • Purchasing Restrict Campus/Dept - DA3000 • Audit Log - DA3000 • Permissions - DA3000
tables:districtinformation:fundbalances

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tables:districtinformation:fundbalances [2024/08/06 12:58] – emorenotables:districtinformation:fundbalances [2024/12/16 15:48] (current) – emoreno
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 //**District Administration > Tables > District Information > Fund Balances**// //**District Administration > Tables > District Information > Fund Balances**//
  
-<WRAP round intro>This tab is used to enter your prior year ending fund balances (3XXX) as reflected on schedule C-1 of the audit.  
  
-The purpose of these entries is to collect actual audited financial data for the prior school year as it must be reported in the PEIMS Mid-Year Submission. This data is included in the PriorYearActualExt Entity and represents the sum of the financial transactions to date relating to a specific account. +{{page>general:fundbalances_intro}}
  
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-</WRAP> 
  
  
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Year|Verify that the correct school (submission) year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click **Retrieve**.\\  \\  <WRAP center round tip> **TIP**: Keep in mind that you are reporting prior year actual amounts. This means the year you enter should be one year ahead of the fiscal year associated with the fund entries. For example, if reporting on the 2023-2024 year, use data from the 2022-2023 year. Enter //2024// in the **Year** field and //3// in the **FY** field for the fund entries.</WRAP>|+^Year|Verify that the correct year is displayed. If not, type the correct four-digit year for which you want to add or retrieve data and click **Retrieve**.\\  \\  <WRAP center round tip> **TIP**: When reporting prior year actual amounts, note that you should use data from the previous fiscal year. For instance, if you are currently in the 2024-2025 fiscal year, enter 2025 in the **Year** field and 4 in the **FY** field to reflect the 2023-2024 fiscal year data.</WRAP>|
  
 Under **Prior Year Fund Balance**: Under **Prior Year Fund Balance**:
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 ^Object|ActualObject (E0318A)\\  Code table: C159A\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  | ^Object|ActualObject (E0318A)\\  Code table: C159A\\  \\  Type the four-digit object code to select the account, transaction, or source of funds indicating the major account group to which a transaction is posted or to which the associated monies are related. Or, click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an object code from the [[general:select_object|Objects lookup]]. The object code must be class 3XXX.  |
 ^Org|Organization (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. | ^Org|Organization (E0319)\\  \\  Type the three-digit organization code (000-999) used to identify the campus within the LEA with which the account is associated. |
-^FY|FiscalYear (E0974)\\  \\  Type the one-digit fiscal year (0-9) of the current fiscal year for the fund (e.g., the fiscal year is 4 for the 2023-2024 fiscal year).|+^FY|FiscalYear (E0974)\\  \\  Type the last digit of the fiscal year (e.g., the fiscal year is 5 for the 2024-2025 fiscal year.) |
 ^Pgm|ActualProgramIntent (E0320A)\\  Code table: C147A\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.| ^Pgm|ActualProgramIntent (E0320A)\\  Code table: C147A\\  \\  By default, this field is set to 00 and cannot be edited. This code indicates the cost of instruction and other services directed toward a particular need of a specific set of students, but not the demographic makeup of the students served.|
 ^Amount|ActualAmount (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  | ^Amount|ActualAmount (E0774)\\  \\  Type the dollar value associated with actual financial account information rounded to the nearest dollar. The amount entered can be a negative or positive number.  |
tables/districtinformation/fundbalances.1722949107.txt.gz · Last modified: 2024/08/06 12:58 by emoreno

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