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❏ Complete the following information for the request:

Date	The travel date is automatically populated with the date you selected in the Add Travel Request window but can be changed. Type the date on which the travel occurred in the MM-DD-YYYY format. Or, click to select a date from the calendar.
From Time	Type the time at which you departed the origin location (start time) in the HH MM AM/PM format. Or, click to select the start time.
To Time	If the entry is round trip, type the time at which you returned to the origin location (end time) in the HH MM AM/PM format. If the entry is a one-way trip, type the time you arrived at your destination. Or, click to select the end time.
Contact	Type the name of your contact person at the destination. This field can be a maximum of 40 characters and is required.
Purpose	Type the purpose of the trip. This field can be a maximum of 180 characters and is required.
Mileage Start	Type the beginning odometer reading. If this field is used, leave the Map field blank.
Mileage Stop	Type the ending odometer reading. If this field is used, leave the Map field blank.
Mileage Map	This field can be used to enter the total reimbursable miles. If this field is used, leave the Mileage Start/Stop fields blank. Type the number of miles from the point of origin to the destination point if one-way, calculated using mapping software. For round-trip, double the mileage of the one-way total.
Tot	The total mileage (Start Mileage - Stop Mileage) for the entry is calculated and displayed.
Round Trip	Select to indicate that the entry is round trip with the same mileage each way (two one-way trips, one from Point A to Point B and the other from Point B to Point A). Selecting Round Trip doubles the total mileage for the entry.
Commute	Select to include your commute distance in the mileage calculation. This is the mileage that you would normally travel from home to work and vice versa. If Round Trip is selected, the commute mileage is deducted twice from the total mileage. If Round Trip is not selected, the commute mileage is only deducted once from the total mileage. For example, if you enter a one-way trip leaving from home to a destination for a total of 50 miles and your commute distance is set to 20 miles, then your total mileage for the request is 30 miles (50 - 20).
Mileage Rate	The mileage reimbursement rate is displayed. This rate is set up in the ASCENDER Finance application according to the travel dates.
Total Mileage Amount	The total amount to be reimbursed for the entry (Total Mileage - Commute Distance x Mileage Reimbursement Rate) is displayed.
Misc Amt	Type the amount of any additional expenses for items such as tolls, parking fees, etc. In the Misc Reason field, indicate the reason for the miscellaneous amount.

❏ Under Point of Origin:

Origin Description	Type a description for the starting location.
Origin Address	Type the address at which you started.
City	Type the city name for the origin address. This field can be a maximum of 25 characters.
State	Click to select a state for the origin address.
Zip	Type the five-digit zip code for the origin address.

❏ Under Destination:

Destination Description	Type a description for the ending location.
Destination Address	Type the address to which you traveled.
City	Type the city name for the destination address. This field can be a maximum of 25 characters.
State	Click to select a state for the destination address.
Zip	Type the five-digit zip code for the destination address.

❏ If Location Locking is enabled, click the Locations link to open and select from a predefined list of travel locations.

❏ Click the Account Codes link to assign an account code to a specific travel day within the travel request. Or, click the Assign Account Codes button at the top of the page to assign account codes to the entire travel request.

• Click +Add to add a blank account code line. You can add additional account codes rows as needed.
• In the Account Code column, type the account code. Or, click to open the Account Codes pop-up window and search for an account code.
  • Type the applicable account code components, click to open the Fund Search pop-up window, or leave blank for all account codes, and then click Search. A list of available account codes is displayed.
  • Select an account code from the list. The Account Code and Description fields are populated with the selected account code.
  • Click Clear to clear your selections.
  • Click X to close the Account Codes pop-up window.
• In the Percent column, type the percent of the travel request amount to be expensed to the account code. Or, in the Amount column, type the dollar amount of the travel request amount to be expensed to the account code.

❏ Click Calculate Percent to populate the Percent column based on the amount entered in the Amount column.

❏ Click Calculate Amount to populate the Amount column based on the percentage entered in the Percent column.

❏ Click OK to save your changes and close the pop-up window. Click X or Cancel to close the pop-up window without saving your changes.

❏ Click + to add an additional travel request entry.