Leave Requests (Solicitudes de permiso)

EmployeePortal > Leave Requests

View leave data:

Field	Description
Payroll Frequency	Click to select the payroll frequency for which you want to create a leave request. If you have leave in multiple payroll frequencies such as biweekly, semimonthly, and monthly, those options are displayed and can be selected.

You can use the following fields to filter your unprocessed leave requests.

Type	Click to select the leave type to be displayed.
From	Type a date from which you want to display leave requests. Or, click to select a date from the calendar.
To	Type a date to which you want to display leave requests. Or, click to select a date from the calendar.

❏ Click Retrieve. A list of unprocessed leave requests meeting the filter criteria is displayed.

Under Unprocessed Leave Requests, a list of your unprocessed (not processed by payroll) leave requests is displayed, if any. The following details are displayed for each leave request:

Start and End Date	The start and end date range for the leave request is displayed in the MM-DD-YYYY format.
Start and End Time	The start and end time range for the leave request is displayed in the HH MM format and click to select AM or PM.
Leave Type	The type of requested leave is displayed.
Comment Log	Any employee (requestor) comments that were added to the leave request are displayed.
Status	The current status of the leave request is displayed. When a leave request is created, an email message is automatically sent to your direct supervisor notifying him of the request and prompting him to approve or disapprove the leave request. The status of the leave request is updated to Pending Spvsr Approval. After a leave request is approved by your supervisor, an email message is automatically sent to the email address listed on your demographic record notifying you of the action. The status of the leave request is updated to Pending Payroll. If a leave request is disapproved by your supervisor, an email message is automatically sent to the email address listed on your demographic record notifying you of the action. The status of the leave request is updated to Disapproved. You can edit and resubmit the leave request or delete the leave request. After a leave request is processed by payroll, it is no longer displayed on this page.

Create a leave request:

You have two options to create a leave request.

Option 1: Click Add in the upper-right corner of the page. The Create Leave Requests pop-up window opens allowing you to enter the details of your leave request.

Option 2: From the EmployeePortal homepage calendar, you will notice that the current day is highlighted in yellow.

• Click the day for which you want to enter a leave request. The Add Request Type pop-up window opens allowing you select the type of request you want to enter.
• Click Leave . The Create Leave Requests pop-up window opens allowing you to enter the details of your leave request. The Start Date and End Date fields are automatically populated with the date you selected.

❏ Complete the following information for the leave entry:

Leave Type	Click to select the type of leave that you want to request. Only leave types assigned to you are displayed. An LEA setting determines whether or not you can use a leave type with a zero balance. All assigned active leave types are displayed even if the leave type amount is zero.
Absence Reason	Click to select the absence reason. The absence reasons are determined by your LEA and correspond to the selected leave type.
Start Date	Type the start date for which you want to request leave in the MM/DD/YYYY format or click to select a date from the calendar.
End Date	This field is automatically populated with the date selected in the Start Date field; however, you can change the date. Type the end date for which you want to request leave in the MM/DD/YYYY format or click to select a date from the calendar. You can use this field to cover consecutive dates of a leave request excluding the weekend (Saturday/Sunday).
Start Time	Type the beginning time in the HH MM format for which you want to request leave. Click to select AM or PM.
End Time	Type the end time in the HH MM format for which you want to request leave. Click to select AM or PM.
Hours/Day Requested	The number of hours per day for which you are requesting leave is automatically calculated based on the Start Time and End Time of the leave request. If the field is not automatically calculated, you must manually type the number of hours per day for which you are requesting leave. An LEA setting determines whether or not this field is automatically calculated.
Total Requested	Indicates the total amount of requested leave in the specified units.
Remarks	Type any comments related to your leave request. The comments are available to all approvers.

The leave balance amounts translate to hours or days based on the assigned unit type for the selected leave type.

Leave Type	The specific leave code(s) for which you have leave data is displayed. The leave types are first displayed in the order that is set for your check (called stub position), and then leave type code (01-99) order.
Beginning Balance	The leave balance as of the beginning of this year for each leave type is displayed.
Advanced/Earned	The number of units of leave advanced or earned as of the last pay period is displayed.
Pending Earned	The total leave earned but not yet processed through payroll is displayed.
Used	The number of units of leave used as of the last pay period is displayed.
Pending Used	The total leave pending and approved but not yet processed through payroll is displayed. This amount is subtracted from the Available Balance field.
Available	Indicates the number of units of leave still available for use. The Available is based on beginning balance, plus advanced/earned, plus pending earned, less used, and less pending used.
Units	Indicates the type of units (hours or days) that are used when calculating leave requests.

❏ After completing your leave request entry, use one of the following options to continue:

• Click Submit and Add to submit the leave request to your supervisor for approval and remain on the Create Leave Requests window to continue adding additional leave request entries.
• Click Submit and Close to submit the leave request to your supervisor for approval and close the Create Leave Requests window.

• A leave request is created and an email message is sent to your direct supervisor to notify them that a leave request is pending their approval.
• Depending on the leave type, additional approvers may be in the approval path for the leave request.
• If you are set as the temporary approver for your supervisor, and you enter a leave request when your supervisor is unavailable, the request is submitted to your supervisor's supervisor. You are not allowed to approve your own leave requests.
• When a leave request is approved or disapproved, an email message is automatically sent to the email address listed on your demographic record notifying you of the action.
• If your leave request is approved, the approval email message will contain links to add your approved leave request as a calendar event in Outlook and Google.

• Click X or Cancel to close the pop-up window without submitting any leave requests and return to the Leave Requests page.

Edit a leave request:

Delete a leave request:

Solicitudes de permiso

EmployeePortal > Solicitudes de permiso

Gestionar solicitud de permiso:

Puede usar los siguientes campos para filtrar sus solicitudes de permiso sin procesar.

En Solicitudes de permiso no procesadas, se muestra una lista de sus solicitudes de permiso sin procesar (aún no procesadas por nóminas), si las hay. Se muestran los siguientes detalles de cada solicitud de permiso:

Crear una solicitud de permiso:

Tiene dos opciones para crear una solicitud de permiso.

Opción 1: Haga clic en Añadir en la esquina superior derecha de la página. Se abre la ventana emergente Crear solicitudes de permiso, donde puede capturar los detalles de su solicitud de permiso.

Opción 2: Desde el calendario de la página de inicio de EmployeePortal, notará que el día presente está resaltado en amarillo.

CONSEJO: Si tiene solicitudes de permiso aprobadas o pendientes, aparecen como anotaciones en ese día del calendario. Puede hacer clic en la anotación para abrir los detalles de la solicitud de permiso.

• Haga clic en el día para el que desea capturar una solicitud de permiso. Se abre la ventana emergente Añadir tipo de solicitud, donde puede seleccionar el tipo de solicitud que quiere capturar.

• Oprima Permiso. Se abre la ventana emergente Crear solicitudes de permiso, donde puede capturar los detalles de su solicitud de permiso. Los campos Fecha de inicio y Fecha de terminación se llenan automáticamente con la fecha que seleccionó.

• Sus saldos de permisos se muestran en la parte inferior de la ventana Crear solicitudes de permiso, bajo Resumen de saldo de permisos.

❏ Llene los siguientes campos de la solicitud de permiso:

Editar una solicitud de permiso:

Borrar una solicitud de permiso:

❏ Puede borrar una solicitud de permiso hasta que sea procesada por nóminas, en cuyo caso la solicitud de permiso ya no se muestra en Solicitudes de permiso no procesadas.