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general:travelreimbursementrequests:travelrequestsbody
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Mileage travel request:
❏ If entering a single travel date or multiple consecutive travel dates for non-extended travel (mileage & incidentals), ensure the following fields are completed:
| From Date | Type the date on which the travel occurred in the MM-DD-YYYY format. Or, click  to select a date. If entering a single date of travel, a To Date is not necessary. |
|---|---|
| To Date | Type the date on which the travel ended in the MM-DD-YYYY format. Or, click to select a date. |
| Campus | The campus is automatically populated with your assigned pay campus. Admin Note: The pay campus is retrieved from the highest pay frequency where the employee is active. |
❏ If the From Date and To Date selections exceed a single day, the Overnight Trip? check box is displayed.
Do not select the Overnight Trip? check box for non-extended travel.
Note: Selecting the Overnight Trip? check box allows the display of the additional fields needed when creating an extended travel request entry.
❏ Click Add. The Travel Request page is displayed with an entry for each day of your travel with dates populated according to your selected to/from dates.
Otherwise, click Cancel to close the Add Travel Request pop-window and return to the EmployeePortal calendar or the Travel Request page.
Extended travel request:
❏ If entering multiple consecutive travel dates for extended travel (mileage, lodging, meals, and incidentals), complete the following fields:
| From Date | Type the date on which the travel occurred in the MM-DD-YYYY format. Or, click to select a date. If entering an extended travel request, indicate the first date of travel. |
|---|---|
| To Date | Type the date on which the travel ended in the MM-DD-YYYY format. Or, click to select a date. If entering an extended travel request, indicate the last date of travel. |
| Campus | The campus is automatically populated with your assigned pay campus. Admin Note: The pay campus is retrieved from the highest pay frequency where the employee is active. |
❏ If the From Date and To Date selections exceed a single day, the Overnight Trip? check box is displayed.
Select the Overnight Trip? check box. The time fields are displayed.
Note: Selecting the Overnight Trip? check box allows the display of the additional fields needed when creating an extended travel request entry.
| From Time | Type the time at which you departed the origination location (start time) in the HH MM AM/PM format. Or, click  to select the start time. |
|---|---|
| To Time | Type the time at which you returned to the origination location (end time) in the HH MM AM/PM format. Or, click to select the end time. |
❏ Click Add. The Travel Request page is displayed with an entry for each day of your travel with dates populated according to your selected to/from dates.
Otherwise, click Cancel to close the Add Travel Request pop-window and return to the EmployeePortal calendar or the Travel Request page.
Once you have completed your travel request:
❏ Click Save to save the request without submitting it for approval. At this point, the Documents button is displayed at the top of the page allowing you to upload documents such as receipts, maps, etc. Once the request is saved, you can return to it at a later time to make changes and/or submit it for approval.
❏ Click Submit to submit the request for approval. The request is sent through the appropriate approval path.
You will receive an email message when the request is approved/disapproved.
❏ Click Print to print the request details.
❏ Click Cancel to cancel the request and return to the Travel Requests page.
general/travelreimbursementrequests/travelrequestsbody.1627307485.txt.gz · Last modified: 2021/07/26 08:51 (external edit)