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academy:admin_enrollment_registration_enroll_from_stu_review [2019/05/22 20:42] – jstanford | academy:admin_enrollment_registration_enroll_from_stu_review [2019/06/25 03:19] – jstanford | ||
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**//TxEIS Registration > Maintenance > Online Registration > New Student Enrollment// | **//TxEIS Registration > Maintenance > Online Registration > New Student Enrollment// | ||
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- | <WRAP round intro> | + | <WRAP round intro> |
As students are enrolled online in ParentPortal, | As students are enrolled online in ParentPortal, | ||
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- | <SCREEN SHOT - New Student Enrollment page> | + | {{: |
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A list of new student enrollment requests received from ParentPortal is displayed. | A list of new student enrollment requests received from ParentPortal is displayed. | ||
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VCV To search for a new student enrollment record, do one of the following: | VCV To search for a new student enrollment record, do one of the following: | ||
- | \\ | + | |
+ | <div indent> | ||
^Search by Name|Type the student' | ^Search by Name|Type the student' | ||
- | ^Search by Key|Type the student' | + | ^Search by Key|Type the student' |
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As you begin typing the name or key, a drop-down list displays records that match the characters you have typed. From the drop-down list you can select the record. | As you begin typing the name or key, a drop-down list displays records that match the characters you have typed. From the drop-down list you can select the record. | ||
+ | </ | ||
\\ \\ | \\ \\ | ||
- | VCV Click {{: | + | VCV Click {{: |
+ | <div indent>The student' | ||
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<WRAP round intro> | <WRAP round intro> | ||
- | This page allows you to enroll a new student using the information that was entered by the student' | + | This page allows you to enroll a new student using the information that was entered by the student' |
This initial data serves as the basis for a complete student record. | This initial data serves as the basis for a complete student record. | ||
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</ | </ | ||
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- | <SCREEN SHOT - Register Students detail view> | + | {{: |
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- | ^Student ID|{{page>academy: | + | ^Student ID|Verify whether student IDs are automatically or manually assigned, as indicated in the **Auto Assign Student ID** field on **// |
- | ^Student Key|{{page> | + | ^Student Key|The enrollment key assigned to the student' |
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- | Under **Demographic Information**: | + | VCV Under **Demographic Information**: |
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- | ^Grade|{{page> | + | ^Grade|Select the student' |
- | ^Entry Dt|{{page> | + | ^Entry Dt|Type the student’s enrollment date, which is the first date the student attended the campus.\\ |
- | ^Track|{{page> | + | ^Track|Select the attendance track in which to enroll the student.| |
- | ^Elig Code|{{page> | + | ^Elig Code|Select the student' |
- | ^Next Year Student|{{page> | + | ^Next Year Student|Select if the student is enrolling for the next school year.\\ |
\\ | \\ | ||
- | The following fields are populated using the information that was entered by the student' | + | The following fields are populated using the information that was entered by the student' |
+ | **Verify that the data is valid.** | ||
- | ^Name|{{page> | + | ^Name|The student' |
- | ^Social Security Number Denied|{{page> | + | ^Social Security Number Denied|Select if the student’s parent/ |
^SSN|The student' | ^SSN|The student' | ||
- | ^Sex|The code indicating the student' | + | ^Sex|The code indicating the student' |
- | ^DOB|admin_enrollment_registration_enroll_from_stu_demo_dob_display}}| | + | ^DOB|The student' |
- | ^Last Year Grade|{{page> | + | ^Last Year Grade|The grade level entered by the parent when enrolling the student via ParentPortal is displayed but can be updated if needed.| |
- | ^Hispanic/ | + | ^Hispanic/ |
- | ^Race|{{page> | + | ^Race|One or more fields is selected, regardless of whether the student is Hispanic/ |
+ | ^Phone/ | ||
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- | ^Phone/ | + | VCV Under **Contact Detail**: |
- | ^Contact Detail|{{page> | + | <div indent> |
+ | Up to four contact tabs may be displayed. Information entered by the parent is displayed.\\ | ||
+ | **Verify that the data is valid**, and make changes to each tab if needed. You can save changes to all tabs at the same time.</ | ||
\\ | \\ | ||
- | ^Information Request|{{page>academy:admin_enrollment_registration_enroll_from_stu_info_request}}| | + | ^Parent/ |
- | ^Submitted Standard Forms|{{page>academy:admin_enrollment_registration_enroll_from_stu_submitted_forms}}| | + | ^Emergency|The field is selected if the contact should be notified in the event of an emergency.| |
- | ^Documents|[[general: | + | ^Receive Mailouts|This field should be selected if the contact will receive student documents (i.e., report cards and interim progress reports (IPRs)). The field is required for a contact who is listed as **Priority**=1.| |
+ | ^Relation|The contact' | ||
+ | ^Language|The language in which the student' | ||
+ | ^Name|The contact' | ||
+ | ^Enrolling Person|This field is selected if this is the contact who enrolled the student. Only one contact can be an enrolling person.| | ||
+ | ^DOB|The contact' | ||
+ | ^Phone Preference|The contact' | ||
+ | ^Home\\ | ||
+ | ^Address|The contact' | ||
+ | ^Migrant|The field is selected if the contact (parent/ | ||
+ | ^Occupation|The contact' | ||
+ | ^E-mail|The contact' | ||
+ | ^Right to Transport|This field is selected if the contact is authorized to transport the student from school. Instructors and administrators are able to view this information in txGradebook on the Student Information page.| | ||
+ | ^Driver License|The contact' | ||
+ | ^Vehicle|The contact' | ||
- | Click **Save**.\\ | ||
- | {{: | ||
\\ | \\ | ||
+ | VCV Click **Information Request** to view information about previous special program participation or family members in the military, if entered by the parent. | ||
+ | <div indent> | ||
+ | This information is view only, as the student has not yet been registered.\\ | ||
+ | <WRAP box> | ||
+ | \\ | ||
+ | {{: | ||
+ | \\ \\ | ||
+ | VCV Click **Print** to print this information.\\ | ||
+ | VCV Click **OK** to close the window. | ||
+ | </ | ||
+ | \\ \\ | ||
+ | VCV Click **Submitted Standard Forms** to view a list of all forms submitted for the student. | ||
+ | <div indent>A pop-up window opens which displays the form name and date submitted. Click **OK** to close the window.</ | ||
+ | \\ \\ | ||
+ | {{: | ||
+ | \\ \\ | ||
+ | |||
+ | ^Documents|[[https:// | ||
+ | |||
+ | VCV Click **Save**.\\ | ||
+ | |||
+ | {{: | ||
+ | \\ \\ | ||
+ | <div indent> | ||
* The student is now enrolled and can be retrieved from the TxEIS Registration > Maintenance > Student Enrollment page. You can add additional registration information for the student on these tabs.\\ | * The student is now enrolled and can be retrieved from the TxEIS Registration > Maintenance > Student Enrollment page. You can add additional registration information for the student on these tabs.\\ | ||
* A student ID is assigned to the student.\\ | * A student ID is assigned to the student.\\ | ||
- | * **NOTE:** A Student Portal | + | * **NOTE:** A ParentPortal |
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A warning message is displayed if the student was previously enrolled in the district (i.e., the student' | A warning message is displayed if the student was previously enrolled in the district (i.e., the student' | ||
- | \\ | + | \\ |
{{: | {{: | ||
- | \\ | + | \\ |
* Click **Yes** to confirm that this is the same student, and enroll the him with his previous student ID. | * Click **Yes** to confirm that this is the same student, and enroll the him with his previous student ID. | ||
* Click **No** to return to the Register Student page without saving, and make any necessary changes to the record before saving again. | * Click **No** to return to the Register Student page without saving, and make any necessary changes to the record before saving again. | ||
+ | </ | ||
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^Return|Click to return to the New Student Enrollment page to process another student.| | ^Return|Click to return to the New Student Enrollment page to process another student.| |
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