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ASCENDER/TxEIS Student Release Notes
Release 3.5
Update 3.5.0182
Registration > Maintenance > Campus Profile > Campus Information Maintenance
Modified the program to accept the new description for Role ID of 008: School Counselor (old description was 008: Counselor) when validating changes for school year 2021.
Registration > Maintenance > Online Registration > Pending Update
❏ Corrected Pending Update Details to copy data into previous school year when applicable on save. This correction is required before you run Move to Grade Reporting (MTGR) if you are using Online Registration. If you have already run MTGR, open a ticket with the TCC and submit a copy of your database before and after running MTGR.
ASCENDER StudentPortal
Login > Create Account
❏ Corrected the program so that you can go through the Create Account wizard to create an account. This was due to an issue with a common file. StudentPortal itself was not updated.
Prior Release Notes for ASCENDER/TxEIS Student 3.5
Update 3.5.0181
Attendance > Reports > Attendance Reports > Audit
❏ Removed SAT0921 - Interim Estimate Camp/Dist Multi-Track Summary Rpt from the report menu.
Attendance > Reports > Attendance Reports > Audit > SAT0900 - Campus/District Summary Report
Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report
❏ Rearranged the report to include the following new rows/calculations for Bil/ESL, Dual Lang, Early Ed, Pg Related Services FTE, and Residential Facility. In addition, reformated the report to display grade levels EE-05 on one page and 06-12 on the second page. Previously, all grade levels were displayed on a single page.
- G.1 BE-Elig Days Bilingual/ESL
- G.2 D1-Elig Days Bil Dual Lang
- G.3 D2 (EL)-Elig Days Bil Dual Lang
- G.4 D2 (EL)-Elig Days Bil Dual Lang
- H.1 Early Ed Eco Dis Elig Days
- H.2 Early Ed Lang Elig Days
- H.3 Early Ed Eco Dis & Lang Elig Days
- L.1 BE-Bil/ESL Refined ADA
- L.2 D1-Dual Lang Refined ADA
- L.3 D2(EL)-Bil Dual Lang Refined ADA
- L.4 D2(EP)-Bil Dual Lang Refined ADA
- M. Residential Facility Refined ADA
- O.1 Early Ed Eco Dis Refined ADA
- O.2 Early Ed Lang Refined ADA
- O.3 Early Ed Eco Dis and Lang Refined ADA
- P. Preg Related Services FTE
Attendance > Reports > Attendance Reports > Membership > SAT0950 - District Attendance and Contact Hours
❏ Rearranged the report to include the following new rows/calculations for Bil/ESL, Dual Lang, Early Ed, Pg Related Services FTE, and Residential Facility. In addition, reformated the report to display grade levels EE-05 on one page and 06-12 on the second page. Previously, all grade levels were displayed on a single page.
- G.1 BE-Elig Days Bilingual/ESL
- G.2 D1-Elig Days Bil Dual Lang
- G.3 D2 (EL)-Elig Days Bil Dual Lang
- G.4 D2 (EL)-Elig Days Bil Dual Lang
- H.1 Early Ed Eco Dis Elig Days
- H.2 Early Ed Lang Elig Days
- H.3 Early Ed Eco Dis & Lang Elig Days
- L.1 BE-Bil/ESL Refined ADA
- L.2 D1-Dual Lang Refined ADA
- L.3 D2(EL)-Bil Dual Lang Refined ADA
- L.4 D2(EP)-Bil Dual Lang Refined ADA
- M. Residential Facility Refined ADA
- O.1 Early Ed Eco Dis Refined ADA
- O.2 Early Ed Lang Refined ADA
- O.3 Early Ed Eco Dis and Lang Refined ADA
- P. Preg Related Services FTE
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP
Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
❏ Modified the program to include substitute assessments for STAAR EOC subjects if there is not already a passing EOC record or exception record for the same subject. In order to be included, the Substitute Assessment field must be set to 1 – Yes and a value must be selected in the Assessment Substituted field on the Test Scores > Maintenance > Individual Maintenance > EOC page. If either the Level II: Approaches Grade Level or the Level III: Masters Grade under Student Academic Performance fields are set to 1:Yes, then Sub Lvl II is displayed on the report; otherwise, Sub Lvl I is displayed.
Grade Reporting > Maintenance > Master Schedule > District Schedule > Available Courses
❏ Removed the edit that prevented you from saving a district course record with both Speech and CPR selected under Course Codes and Credits.
Grade Reporting > Utilities > ParentPortal Report Cards
❏ Corrected the Secondary (2 Semester) and Secondary (4 Semester) report card types to only include grade levels that are not designated as elementary on the Grade Reporting > Maintenance > Tables > Elementary > Elem Grade tab.
Registration > Maintenance > District Profile > Move to Grade Reporting
❏ Modified the program to create SPPI 14 demo and parent records using prior year leavers for students in grade levels 09-12 with applicable leaver codes (98, 88, 90, 24, and 01).
❏ Modified the program to correctly write longer student names (up to 60 characters each for first, middle, and last name) to the new school year.
❏ Modified the program to remove data from alert and email queue tables to be able to start new year alerts.
Registration > Maintenance > Online Registration > Pending Updates
❏ Corrected the program to quickly retrieve and display pending updates.
Registration > Maintenance > State Performance Plan 14 > Directory
❏ Corrected the issue that prevented you from sorting by Last Name.
❏ Corrected the program error that occurred when sorting by Unique Stu ID.
Registration > Utilities > TREx Export
❏ Modified the program to write the Crisis Code for students who are enrolled at the end of school year 2020 and have a record for a generic program on Registration > Maintenance > Student Enrollment > Generic with TEA Crisis Code 7A, 7B, 7C, 7D, 7E, 7F, 7G, 7H, or 7I on Registration >Maintenance > District Profile > Generic Ent/Wd Program Codes.
❏ Corrected the program to reference the COVID-19 Options set on the Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters tab for the 2020 school year. If Print Pass/Fail on AARs is selected, then Pass/Fail should also be printed on the student's transcript.
❏ Modified the program to include substitute assessments for STAAR EOC subjects if there is not already a passing EOC record or exception record for the same subject. In order to be included, the Substitute Assessment field must be set to 1 – Yes and a value must be selected in the Assessment Substituted field on the Test Scores > Maintenance > Individual Maintenance > EOC page. If either the Level II: Approaches Grade Level or the Level III: Masters Grade fields under Student Academic Performance are set to 1:Yes, then the Performance Level will be 6; otherwise, it will be 5.
Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses
Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2047 - AAR Multi-Year
❏ Modified the program to include substitute assessments for STAAR EOC subjects if there is not already a passing EOC record or exception record for the same subject. In order to be included, the Substitute Assessment field must be set to 1 – Yes and a value must be selected in the Assessment Substituted field on the Test Scores > Maintenance > Individual Maintenance > EOC page. If either the Level II: Approaches Grade Level or the Level III: Masters Grade under Student Academic Performance fields are set to 1:Yes, then Sub Lvl II is displayed on the report; otherwise, Sub Lvl I is displayed.
Scheduling > Maintenance > Master Schedule > District > Courses
❏ Removed the edit that prevented you from saving a district course record with both Speech and CPR selected under Course Codes and Credits.
Test Scores > Maintenance > Individual Maintenance
Test Scores > Utilities > Import Test Scores
❏ Modified the program to create a performance acknowledgement code of 130 when the AP Exam Code, 23: Research, is added to a student's record.
ASCENDER ParentPortal
Update 4.2.0.3
Application Log Files
❏ Updated the program to write to its own log file. Paths:
- C:\TCC\TxEIS\standalone\log\ParentPortal
- C:\TCC\TxEIS\standalone\log\StudentPortal
Returning Student Registration
❏ Corrected the Registration form and Print Confirmation page to display the student's full name correctly when it contains an apostrophe.
ASCENDER StudentPortal
Update 4.1.0.6
Application Log Files
❏ Updated the program to write to its own log file. Paths:
- C:\TCC\TxEIS\standalone\log\ParentPortal
- C:\TCC\TxEIS\standalone\log\StudentPortal
Update 3.5.0179
Registration > Maintenance > Campus Profile > Campus Programs
❏ Corrected program error when adding ELO programs.
Registration > Maintenance > District Profile > Move to Grade Reporting
❏ Removed (temporarily) the Move to Grade Reporting option from the page to prevent clients from running the utility.
Update 3.5.0178
ASCENDER ParentPortal
Note: This was a database issue; the ParentPortal application, while affected, was not changed for this Update.
ParentPortal > Returning Student Registration
❏ Corrected the database issue that prevented a parent from successfully completing the Registration forms. In one instance, an error occurred not allowing the parent to continue. In other instances, when the parent completed a form, the form status changed to Completed but then reverted back to Pending as the parent continued to another form.
ASCENDER StudentPortal
Update 4.0.2.3
StudentPortal > Attendance
❏ Corrected the issue that caused the instructor name to be duplicated.
StudentPortal > Course Request
❏ Corrected the issue that prevented incoming students from seeing their course requests.
❏ Corrected the program to display the correct Course Request Units Remaining for record status 4 students (enrolled at another campus, will attend this campus next year).
Update 3.5.0177
Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet
❏ Modified the Week field to allow two digits instead of one.
Grade Reporting > Utilities > Class Roster Extract
❏ Corrected the issue that prevented the utility from extracting properly.
Grade Reporting > Utilities > Grade Averaging and Class Ranking
❏ Added Grade Levels fields under H.S. Credit Level Courses for Middle School, allowing you to select the middle school grade levels to include in grade averaging and class ranking, and historical grade averaging and class ranking. If no grade level is selected, a H. S. Credit Level row will only be calculated for students in grade levels 7 and 8.
Grade Reporting > Utilities > Grade Computation & Credit Assignment
❏ Modified the program so when the utility is run for only the final semester of courses with a credit sequence of 2 or 4, credit awarded for previous semesters is updated correctly for courses that allow partial credit.
Grade Reporting > Utilities > ParentPortal Report Cards
❏ Corrected the issue that prevented the Failing message from being displayed on published report cards for two-semester secondary campuses.
❏ Corrected the issue that prevented report cards from printing data correctly when COVID-19 Options are selected on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters.
❏ Modified the utility to allow elementary report cards to be generated for the following school types:
• 11 - Primary
• 12 - Intermediate
Grade Reporting > Utilities > ParentPortal Interim Progress Reports
❏ Corrected the issue that prevented you from viewing a student's last posted IPR when IPRs have been published for other students.
Graduation Plan Menu
❏ Renamed the MyZone submenu to StudentPortal.
Health > Maintenance > Student Health > Demo
❏ Added the display-only Medicaid ID field which displays the ID entered on Registration > Maintenance > Student Enrollment > Demo1 for students who are eligible for Medicaid.
Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
❏ Corrected the issue that prevented the Type field from being populated with 2020 values after running Update Database.
Registration > Maintenance > Student Enrollment (Document Attachments)
❏ Added Social Security Card to the documents that can be stored for a student.
❏ Corrected the issue that prevented attached documents from being displayed for enrolled students.
Registration > Maintenance > Student Enrollment > Demo1
❏ Moved the Medicaid Eligible field from the Demo2 tab to the Demo1 tab.
❏ Added the Medicaid ID field allowing you to enter the nine-digit Medicaid ID for students who are eligible for Medicaid.
Registration > Maintenance > Student Enrollment > Demo2
❏ Added the following fields to the re-enrollment from Historical process, so that they are populated appropriately when a student is re-enrolled from the Historical Directory:
• Under Miscellaneous: Medicaid Eligible and Att Zone Home Campus
• Dual Language Immersion
• ECDS Assessments
❏ Corrected the program to properly validate the Dt Entry 5th Grd, Dt Entry 8th Grd, and Dt Entry 9th Grd fields, and to display the appropriate error message when invalid data is entered.
❏ Removed the Medicaid Eligible field. The field was moved to Registration > Maintenance > Student Enrollment > Demo1.
Registration > Maintenance > Student Enrollment > Bil/ESL
❏ Modified the Bilingual field edit (BILINGUAL-PROGRAM-TYPE-CODE (E1042)) to allow codes 0 and 2-5.
Registration > Maintenance > Online Registration > New Student Enrollment
❏ Corrected the autosuggest functionality of the Search by Name and Search by Key fields.
❏ Added an edit to prevent you to from saving a next year student record (Record Status 5) with an entry date that is after the ending of school.
Registration > Maintenance > Online Registration > New Student Enrollment > Register Student
❏ Removed Parent SSN validation from the SSN field.
Registration > Utilities > Reset Values
❏ Added Dyslexia Risk to the Items to Reset drop-down list allowing you to reset this code from Specific/All/Blank to Specific/Blank. This value is maintained on Registration > Maintenance > Student Enrollment > Demo3.
Registration > Reports > Registration Reports > Student > SRG0710 - Standard Forms Printing
❏ Added the Migrant Education Program - Family Survey form, allowing you to retain a printed copy.
Registration > Reports > Create Registration Report
❏ Updated fields as follows:
• Under Demo1 - Demographic Information, added the following fields which are maintained on Registration > Maintenance > Student Enrollment > Demo1:
• Medicaid Eligible
• Medicaid ID
• Portal ID
• Under Demo2 - Miscellaneous:
• Added Att Zone Home Campus which is maintained on Registration > Maintenance > Student Enrollment > Demo2.
• Removed Medicaid Eligible from this section; it was moved to the Demo1 section.
• Under Demo2 added the ECDS Assessments section with the following fields which are maintained on on Registration > Maintenance > Student Enrollment > Demo2:
• PK Beginning of Year
• PK End of Year
• KG Beginning of Year
• Under Demo3 added the Dyslexia Services section with the following fields which are maintained on on Registration > Maintenance > Student Enrollment > Demo3:
• Section 504 Services
• SBEC/Trained Staff
• Section 39.023 Mods
• Under Demo3 in the Status Indicators section, added the Dyslexia Risk.
• Under Demo3 in the Graduation section, corrected the Industry Certification2 Date Completed label.
• Under At Risk - At Risk, added the following fields which are maintained on Registration > Maintenance > Student Enrollment > At Risk, and reordered the fields to accommodate the new fields:
• Unsatis Assess (PK-03) Doc
• Failed Courses (07-12) Doc
• Not Promoted Doc
• Unsatis Assess Doc
• Pregnant/Parent Doc
• Placed in DAEP Doc
• Expelled Doc
• Conditional Release Doc
• Prior PEIMS Dropout Doc
• LEP Doc
• DFPS Doc
• Homeless Doc
• Residential Placement Doc
• Incarcerated
• Incarcerated Doc
• Also corrected the DAEP acronym in two places.
• Under Spec Ed, added the following fields which are maintained on Registration > Maintenance > Student Enrollment > SpecEd, and reordered the fields to accommodate the new fields:
• Secondary Dis
• Tertiary Dis
• Multiply Dis
• Medically Fragile
• Child Cnt Fund
• Asst Tech
• Aud Svc
• Couns Svc
• ECI
• Interp Svc
• Medical Diag
• Occup Thrpy
• Orient Thrpy
• Phys Thrpy
• PPCD
• PPCD Location
• Psych Svc
• Rec Thrpy
• Sch Hlth Svc
• Soc Wrk Svc
• Transport
• Under Bil/ESL - Bil/ESL, renamed and reordered fields:
• Renamed LEP to LEP Cd.
• Renamed Par Perm to Par Perm Cd.
• Renamed Alt Lang to Alt Lang Cd.
• Removed the Expanded Learning Opportunities (ELO) section.
Scheduling > Maintenance > Master Schedule > Campus > Campus Control
❏ Renamed the txMyZone Course Requests heading to StudentPortal Course Requests.
Scheduling > Maintenance > Master Schedule > Campus > StudentPortal Message
❏ Renamed the txMyZone Message tab to StudentPortal Message.
Scheduling > Reports > Scheduling Reports > Master Schedules > SCH0133 - StudentPortal - Course List
❏ Renamed the report from txMyZone - Course List to StudentPortal - Course List.
ASCENDER ParentPortal
Update 4.1.0.28
ParentPortal Admin > Admin Settings > User Settings
❏ Corrected the search functionality to correctly retrieve users from multiple campuses according to the Multi Campus User setting on Grade Reporting > Maintenance > Gradebook Options > District > Administrative Users.
ParentPortal Admin > Admin Settings > District Settings
❏ Corrected the Allow Campus Admins to View All District Students setting to function as expected.
❏ Corrected the Display Schedules setting to function as expected.
ParentPortal Admin > Admin Settings > Site Statistics
❏ Corrected the ParentPortalID column in both Student Accounts downloads to display the correct heading.
ParentPortal Admin > Form Management > Form Creator
❏ Modified the Contact:Language column so that the Visible and Required fields are selected and disabled.
ParentPortal Admin > Form Management > Form Field Management
❏ Added DOCSTOR_SSC to the Available Fields list allowing you to add the option for parents to upload a social security card image from the New Student Enrollment, Returning Student Registration, and Student Data Maintenance forms.
ParentPortal Admin > Form Management > Custom Forms > Create Custom Form
❏ Corrected the issue that prevented a form from being displayed correctly if the content had been pasted from an external document.
ParentPortal Admin > Form Management > Custom Forms > Create Custom Form (Step 2)
❏ Renamed the Multiple Choice format to Radio button.
❏ Renamed the Dropdown format to Dropdown-Multiple Choice.
ParentPortal Admin > Form Management > Custom Forms > Edit Custom Form
❏ Corrected the program so that labels are displayed correctly on the page and preview window.
ParentPortal Admin > Form Management > Form Usage > Form Completion Data
❏ Corrected the Students With Incomplete Forms report so that the the Grade Level and Campus column headings are positioned correctly in the spreadsheet.
ParentPortal Admin > Form Group Management > New Student Enrollment
❏ Corrected the program so that the form list displays correctly without needing to refresh when a form is moved from Selected Forms to Available Forms.
ParentPortal > Summary
❏ Disabled a feature that allowed a student to change a displayed grade via the source code.
ParentPortal > Summary (Report Card)
❏ Corrected the program to display the PROMOTED/RETAINED message on electronic report cards.
ParentPortal > My Account
❏ Corrected the issue that prevented parents from linking an enrolled student with record status 5.
ParentPortal > My Account > New Student Enrollment (Step 3)
❏ Corrected the New Student Address form fields so that they are listed in the order specified on ParentPortal Admin > Form Management > Form Creator.
ParentPortal > My Account > New Student Enrollment (Step 4)
❏ Corrected the issue that caused an error to be generated when you attempted to view an uploaded document.
❏ Corrected the program to require both the Hispanic/Latino field and at least one race field to be selected.
❏ Corrected the issue that prevented edits from ParentPortal Admin > Form Management > Form Creator from appearing in the parent view of the form.
ParentPortal > Returning Student Registration
❏ Corrected the program to update the school year value in the database according to the date range specified on ASCENDER ParentPortal Admin > Form Group Management > Form Settings.
Returning Student Registration
❏ Corrected the Registration form and Print Confirmation page to display the student's full name correctly when it contains an apostrophe.
ParentPortal > Attendance
❏ Corrected the program to display 'School Related' absence for attendance posting code Q where Absence Type is N (not in class present).
Update 3.5.0176
Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters
❏ Under Options added the following field for the 2019-2020 school year:
• Date School Started COVID-19, allowing you to enter the beginning date that the campus was closed due to COVID-19. If the Date School Started COVID-19 field contains a value, the COVID-19 Options section is displayed.
❏ Added the COVID-19 Options section which is displayed when the Date School Started COVID-19 field contains a value. The following fields are included.
• Campus will post cycle grade, allowing you to indicate for each enabled semester-cycle if the campus will post cycle grades.
• Campus will not post, use previous cycle grade, allowing you to indicate for each enabled semester-cycle if the campus will not post a cycle grade, and will instead re-post the cycle grade from the previous cycle.
• Exclude cycle grade on calculations, allowing you to indicate for each enabled semester-cycle if the campus will exclude cycle grades in the grade calculations. This setting only applies to four-semester campuses.
• Print Pass/Fail on Report Cards, allowing you to indicate for each enabled semester-cycle, as well as for the semester 2 average and final grade, if pass/fail grades will print on report cards instead of a numeric or alpha grade.
• Print Pass/Fail on AARs, allowing you to indicate for the semester 2 average and the final grade whether pass/fail will printed on AARs instead of numeric or alpha grades.
• Use the following cycles for the Last Semester Grade Calculations, allowing you to select which averages will be included when calculating the average for the last semester. These fields are only displayed for two-semester campuses.
Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses (Print AAR)
Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2047 - AAR Multi-Year
❏ Updated the AARs to display pass/fail grades instead of semester and/or final grades, according to the COVID-19 Options selections on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters.
Grade Reporting > Utilities > Grade Computation and Credit Assignment
❏ Modified the utility to consider the COVID-19 Options selected on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters when computing semester and final averages using cycle grades for the 2019-2020 school year.
Grade Reporting > Utilities > Grade Computation - Elementary
❏ Modified the utility to consider the COVID-19 Options selected on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters when computing semester and final averages using cycle grades for the 2019-2020 school year.
Grade Reporting > Utilities > Grade Averaging and Class Ranking
❏ Modified the utility to consider the COVID-19 Options selected on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters when running early computation with cycle grades when Grds Used for Grade Avg on Grade Reporting > Maintenance > Tables > Campus Control Options > H Roll & Gr Avg is set to S (i.e., grade average and class rank are calculated by averaging semester grade).
Grade Reporting > Utilities > STAAR/TAKS Precoding Extract
❏ Corrected the issue that caused the extract to fail when retrieving records.
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1300 - Secondary Report Cards (2 Semesters)
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1350 - Secondary Report Cards (4 Semesters)
❏ Updated the report cards to print pass/fail grades instead of cycle, semester and/or final grades, according to the COVID-19 Options selections on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters.
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1400 - Elementary Report Cards
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1401 - Elementary Principal's Proof List
❏ Updated the report cards to display pass/fail grades for the 2019-2020 school year according to the settings on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters. If the final grade is blank, and the campus and grade level use cumulative final averaging and do not use semester averaging, the cumulative final average is calculated as calculated by the Grade Computation - Elementary utility.
Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)
Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2091 - Elementary Grade Labels
❏ Updated the reports to calculate cumulative final grades using COVID-19 Options on Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters. For the 2019-2020 school year, final grades are only calculated if the student's final grade is blank and Comp Cum Avg is selected, and Comp Sem Avg is not selected for the student's grade level on Grade Reporting > Maintenance > Tables > Elementary > Elem Grade for all school years.
ASCENDER StudentPortal
Update 4.0.1.13
ASCENDER StudentPortal Login Page
❏ Corrected the issue that prevented Course Requests from being disabled when Graduation Plan was enabled.
ASCENDER StudentPortal > Grades > Assignments
❏ Corrected the issue that prevented Record Status 3 students (i.e., currently enrolled at this campus, will attend new campus next year) from being able to view assignments.
Update 3.5.0174
Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet
❏ Removed the Multi Dis and Primary Dis fields for the 2019-2020 school year and later.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
❏ Added the Full Day PK Waiver field allowing you to indicate if the campus has received an exemption from offering a full-day PK program (PK-FULL-DAY-WAIVER-INDICATOR-CODE (E1646)). The field must be selected if Instructional Program Type is 15 on Attendance > Maintenance > Campus > Campus Options for at least one track at the campus.
Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
❏ Added the page which allows you to maintain a list of the Expanded Learning Opportunity (ELO) programs offered at the campus. This information is needed for the PEIMS summer submission.
Registration > Maintenance > Student Enrollment > Demo1
❏ Added the Portal ID field which displays the student's Portal ID if it exists. The Portal ID is required for parents/guardians in order to add students to their ParentPortal account.
NOTE: A Portal ID is automatically assigned to the student when you save an enrollment record for a student who submitted an enrollment request using ASCENDER ParentPortal New Student Enrollment. You can also generate the ID for a student using Registration > Utilities > Set Parent Portal IDs.
Registration > Maintenance > Online Registration > New Student Enrollment
❏ Modified the program to automatically populate Registration > Maintenance > Student Enrollment > Title I for the student upon enrollment at a Title I campus (i.e., a campus that has Title I and Schoolwide Title I special programs selected on Attendance > Maintenance > Campus > Campus Options).
Registration > Maintenance > Online Registration > Pending Update Details
❏ Corrected the issue that caused the Contact - Cell Phone to be formatted incorrectly in the New Value column.
Registration > Maintenance > Online Registration > New Student Enrollment > Register Student
❏ Updated the Falsification of Documents standard form to correct a spelling error.
Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information
❏ Added the Campus Expanded Learning Opportunities ELO section to the report which displays the Expanded Learning Opportunity (ELO) programs offered at the campus during the specified school year, as entered on Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO).
ASCENDER ParentPortal
Update 4.0.3.14
ParentPortal Admin > Form Management > Form Creator
❏ Modified the Required field for the NAME_M (middle name) field so that it is editable and not disabled.
ParentPortal Admin > Admin Settings > Site Statistics
❏ Added the Campus column to the spreadsheet that is downloaded when you click Student Accounts - Without Accounts.
❏ Corrected the Student Accounts - Without Accounts report to only include active students.
ParentPortal Admin > Form Management > Form Usage > Form Completion Data
❏ Corrected the program to show search filters.
ParentPortal > My Account > New Student Enrollment (Step 3)
ParentPortal > Summary > Registration
ParentPortal > My Account > Student Data Maintenance
❏ Modified the program so that the Contact - Phone Preference field is required, as well as the phone number that corresponds to the selection (Business, Cell, Home, or Other).
ParentPortal > My Account > New Student Enrollment (Step 4)
❏ Modified the program to allow you to select up to seven contacts for the student.
❏ Corrected the program to prevent users from completing enrollment without entering all required fields.
ParentPortal > My Account > Enroll a New Student
ParentPortal > Summary > Registration
❏ Updated the Falsification of Documents standard form to correct a spelling error.
ParentPortal > Grades > Cycle and Semester Grades
❏ Corrected the program to display a note icon with any assignment notes, if entered by the teacher in txGradebook.
ASCENDER StudentPortal
Update 4.0.0.10
StudentPortal Database-URL
❏ Modified the program to allow alphanumeric database ID characters in the URL.
StudentPortal Login
❏ Corrected the program to disable the Login page when both Graduation Plan and Course Requests have been disabled.
❏ Corrected the Spanish version of the message displayed when StudentPortal is disabled.
StudentPortal > Grades > Cycle & Semester Grades
❏ Corrected the program to display a note icon with any assignment notes, if entered by the teacher in txGradebook.
ASCENDER ParentPortal
Update 4.0.2.17 (TxEIS 3.5.0173)
ASCENDER ParentPortal > My Account > New Student Enrollment (Step 3)
❏ Prevented you from adding more than seven Family Contacts.
ASCENDER ParentPortal > My Account > New Student Enrollment (Step 4)
❏ Corrected the issue that prevented you from uploading a document.
❏ Corrected the program to display any field-specific instructions as entered on ASCENDER ParentPortal Admin > Form Management > Form Creator.
ASCENDER ParentPortal > My Account > New Student Enrollment (Step 3)
ASCENDER ParentPortal > Summary > Registration
ASCENDER ParentPortal > My Account > Student Data Maintenance
❏ Corrected the Contacts forms to display according to settings entered on ASCENDER ParentPortal Admin > Form Management > Form Creator.
❏ Corrected the issue that prevented the Contacts form from being saved for some districts.
ASCENDER ParentPortal > My Account > Student Data Maintenance
❏ Corrected the issue that caused the Registration page to open when you clicked Add Contact.
❏ Corrected the program to properly display comments when a form change is rejected by campus staff from Registration > Maintenance > Online Registration > Pending Updates - Details.
ASCENDER ParentPortal > Grades > Cycle and Semester Grades
❏ Added the Show All/Hide All buttons allowing you to expand/collapse the assignment grade details section for all courses at once.
ASCENDER ParentPortal Admin > Form Management > Form Creator
❏ Modified the Contact: First Name, Contact: Last Name, and Contact: Relation fields so that they are required and cannot be removed from the form. The Visible option is selected and disabled.
❏ Corrected the issues that prevented you from adding a field to a dynamic form, and caused dynamic forms to be listed under the Static Forms heading.
❏ Disabled the Archived checkbox for the following dynamic forms: New Student Enrollment, New Student Contacts, New student Address, Registration, and Contacts.
ASCENDER ParentPortal Admin > Form Management > Custom Forms > Edit Custom Form
❏ Corrected the issue that prevented the available forms from being displayed.
Update 3.5.0172
Attendance > Maintenance > Gradebook Options > Unposted Absences
❏ Corrected the program to only report unposted absences for course-sections where the beginning or ending period falls within the 1st Period/Last Period Nbr on Attendance > Maintenance > Campus > Campus Options.
❏ Corrected the program to display properly when a course-section has an invalid instructor ID.
Grade Reporting > Utilities > ParentPortal Report Cards
❏ Corrected the issue that prevented Secondary (2 Semester) report cards from being generated for campuses with School Type set to Elementary/Secondary on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info.
Grade Reporting > Utilities > ParentPortal Interim Progress Report
❏ Corrected the issue that prevented IPRs from being generated when the Print ADA Attendance Summary parameter was selected.
Grade Reporting > Reports > Create Grade Reporting Report
❏ Corrected the issue that prevented the report from being generated when any EOC Exception fields were selected.
❏ Corrected the Sort/Filter dialog so that the field names in the Columns Available for Sorting list match the field names on the page.
Health > Reports > Health Reports > Screenings > SHS0825 - Screening Problem Report
❏ Corrected the report to generate properly when an invalid Screening Date exists.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
❏ Corrected the program to allow you to save a blank Capped Date, and removed validation for Capped Date for districts that are not using Attendance Zones.
Registration > Maintenance > State Performance Plan 14
❏ Corrected the issue that caused a program error to occur when clicking Directory for a district with students whose SPPI-14 campus is different from their campus of enrollment within the same school year.
Registration > Maintenance > Online Registration > New Student Enrollment > Register Student
❏ Corrected the program to automatically assign the next available State ID to a new student upon Save when the student's SSN is blank and SSN Denied is selected, and Assign State ID Number is selected on Registration > Maintenance > District Profile > District Information > District Maintenance > Control Info.
❏ Updated the Military Connected Student Data standard form so that the options match the language in the 2019-2020 TEDS.
Registration > Reports > Registration Reports > Student > SRG3014 - State Performance Plan14 Information
❏ Added the report which provides demographic and contact information for students who meet the requirements for State Performance Plan Indicator - 14 (SPPI-14) reporting.
Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information
❏ Corrected the program so that data on this tab reflects the student's most current record on Registration > Maintenance > Student Enrollment > SpecEd.
ASCENDER ParentPortal
Update 4.0.1.135
ParentPortal Timeout
❏ Modified the program to redirect to the login page when the web page times out due to inactivity.
ParentPortal Login
❏ Corrected the program to display the My Account page when a user with an unverified email address logs on.
ParentPortal > My Account > Enroll a New Student (Step 3)
❏ Corrected the issue that caused the Add Contacts and Add Address pop-up windows to open blank with no fields.
ParentPortal > My Account > Enroll a New Student
ParentPortal > Summary > Registration
❏ Updated the Military Connected Student Data standard form so that the options match the language in the 2019-2020 TEDS.
ParentPortal > My Account
❏ Corrected the program to display the message “Verification code sent successfully” when the user enters a valid email address and clicks Verify Email.
ParentPortal > Summary
❏ Corrected the alignment of the Last Updated, Current Average, and Today's Attendance columns under Class Schedule.
ParentPortal > Attendance > Detailed View
❏ Corrected the program to display attendance data for active courses only for transfer students.
ParentPortal > Grades > Cycle and Semester Grades > Cycle Grades
❏ Added the ability to view Cycle Grade Details for the previous semester.
❏ Corrected the Cycle Grade Details to display the Possible Points for each assignment grade and category for courses that used points-based grading.
❏ Corrected issue that caused a student's cycle grade to display F when the teacher entered grade P.
ParentPortal > Alerts
❏ Corrected the issue that prevented alerts from being sent to parents for assignment grades falling below the set threshold.
❏ Corrected the program to allow students (i.e., non-parent users) to receive alert messages.
ParentPortal > Alerts > View Alerts
❏ Modified the page to sort alert messages in the order received with the most recent on top, and to only display alerts from the current school year.
ParentPortal > Alerts > Set Alerts
❏ Corrected the program to enable the alert preferences fields for all parents who have a verified email address.
ParentPortal Admin
❏ Corrected the program to prevent campus-level administrators from accessing district-level admin pages.
ParentPortal Admin > Form Management > Form Creator
❏ Corrected the Copy Form functionality for dynamic forms so that all fields are copied.
❏ Corrected the program to display the selected background color when previewing a dynamic form.
ParentPortal Admin > Form Management > Custom Forms > View Form Data
❏ Corrected the DTS column to display the most recent date the form was submitted by the parent, rather than the date the form was created.
Update 3.5.0171
Grade Reporting > Utilities > STAAR/TAKS Precoding Extract
❏ Corrected the STAAR 3-8 Early and STAAR 3-8 extracts to only include data that pertains to correct subject and test mode (Online or Paper).
For STAAR 3-8 Early, the extract will only include information for Reading and Math if the student is in grade level 5 or 8 (current enrollment or above grade), and Writing for grade level 4 or 7 (current enrollment or above grade).
For STAAR 3-8, the extract will not include any information for Writing since this is only applicable to STAAR 3-8 Early (April).
For both STAAR 3-8 and STAAR 3-8 Early, the Online Test Group Name columns for each subject will be blank when Paper test is selected.
Grade Reporting > Reports > Create Grade Reporting Report
❏ Added the following fields, allowing you to include these fields in a custom report:
• Under Demo3, added AAR Grad Plan and Migrant which are maintained on Registration > Maintenance > Student Enrollment > Demo3.
• Added the SpecEd section which includes the Primary Dis field, which is maintained on Registration > Maintenance > Student Enrollment > SpecEd.
• Under Student Course Maintenance, added Title, Self Pcd, and Grad Plan Use Cd which are maintained on Grade Reporting > Maintenance > Master Schedule > District Schedule. Also removed Service ID Override from this section.
• Under Prior Year/Transfer Courses, added the following fields which are maintained on Grade Reporting > Maintenance > Student > Individual Maint > Prior Yr Transfer.
• Grd Lvl
• Crs Seq
• GA Wgt
• GA Tbl
• GP Use 1-4
• Under District Course Offered CYR added the following fields which are maintained on Grade Reporting > Maintenance > Master Schedule > District Schedule:
• Crs Nbr
• Grad Plan
• CPR
• Speech
Also renamed the following:
• Hroll Cd renamed to HRoll Cd
• Dist SpcCons renamed to Dist Spec Cons
• Hroll Wgt renamed to HRoll Wgt
• Dist Gender Rstr renamed to Dist Gender Restr
• Hroll Table renamed to HRoll Table
• Exclude from txGradebook renamed to Exclude from TeacherPortal
• Under Campus Course Offered CYR in the Course Section CYR section, added the Grad Plan Use field which is maintained on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section.
Also renamed the following:
• Cr Sec Nbr renamed to Cr Section Nbr
• Dual renamed to Dual Credit
• Wks Mon renamed to Wks/Mnth
• Cr Instr Sett renamed to Cr Instruct Sett
• Under Campus Course Offered CYR in the Course Meet CYR section, added the Entry Date and Withdraw Date fields which are maintained on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section.
• Under Campus Course Offered CYR added the following fields to the Instructor CYR section, which are maintained on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:
• Homeroom
• Exclude from Fall PEIMS
• Max Study Halls/Day
• Max Sections/Sem
• Max Periods/Day
• Max Preps/Sem
• Max Contact Per/Year
• Restr Department
• Restr Subject Area
• Restr Resvrd Room
• Designator 1-3
• Under Campus Course Offered CYR added the Course CYR section which includes the following fields which are maintained on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course:
• Grd Restr
• Add Grd Restr
• Pregrid Grd Restr
• Add Pregrid Grd Restr
• Excl Conflict Matrix
• Can Split Opt
• Rpt Card Grd Typ
• Added the EOC Exception section which includes the following fields which are maintained on Grade Reporting > Maintenance > Student > Individual Maint > EOC Exception.
• Algebra 1 and Alg 1 Sch Yr
• Biology 1 and Bio 1 Sch Yr
• English 1 and Eng 1 Sch Yr
• English 2 and Eng 2 Sch Yr
• US History and US Hist Sch Yr
Registration > Maintenance > State Performance Plan 14
❏ Added the page which allows you to maintain demographic information and contacts for students at the selected campus who meet the requirements for State Performance Plan Indicator - 14 (SPPI-14) reporting:
- The student was enrolled in grade level 9-12.
- The student was served by special education services in the prior year, as reported in the PEIMS Summer submission.
- The student was reported as a leaver in the Fall submission with one of the following leaver codes:01, 24, 88, 90, 98.
There are two tabs:
- Demographics - Automatically populated with basic demographic information. Certain fields can be updated.
- Contact - Automatically populated with existing contact records. Contacts can be added or updated as needed.
Registration > Utilities > Texas Unique Student ID Processing > UID Import
❏ Modified the program to correctly import longer student names (up to 60 characters each for first, middle, and last name).
ASCENDER ParentPortal
Update 4.0.1.110 (TxEIS 3.5.0171)
❏ Corrected the program to resize the screen appropriately for Chromebook users.
ASCENDER ParentPortal > Create Account
❏ Corrected the program to display the message “Email has already been verified” when a parent clicks the link in the verification email message after already having verified the email address.
ASCENDER ParentPortal > Summary
❏ Corrected the program to display student summary cards correctly in responsive mode.
ASCENDER ParentPortal > Attendance (Detailed View)
❏ Added a vertical scroll bar so that users can see all dates when a student has numerous absences.
❏ Renamed the toggle button from Simple/Detailed to All Attendance/Detailed.
❏ Corrected the Detailed View so that the All Attendance/Detailed toggle displays the correct codes.
The All Attendance view displays the four main absence types:
• Unexcused Absence (U)
• Tardy (T)
• Excused Absence (E)
• School Related (S)
The Detailed view displays the specific district codes assigned to the student for that absence, which are set up on Attendance > Maintenance > District > Posting Codes.
ASCENDER ParentPortal > Attendance (Calendar View)
❏ Corrected alignment of the calendar in the Firefox browser.
❏ Corrected the issue that prevented you from selecting My Account from the drop-down menu after clicking on a highlighted date in the calendar.
ASCENDER ParentPortal > Attendance (Totals View)
❏ Modified the program so that the following Instructor information is displayed if provided by that instructor in txGradebook.
• The instructor's name is displayed as a link if the instructor's email address exists. Click the link to send an email message to the instructor.
• The note icon is displayed next to the instructor's name. Click the icon to view any additional notes provided by the instructor, such as office hours, phone number, etc.
ASCENDER ParentPortal > Grades > Cycle and Semester Grades > Cycle Grades
❏ Corrected the functionality of the Show/Hide toggle so that it works as expected.
ASCENDER ParentPortal > Grades > Cycle and Semester Grades > Semester Grades
❏ Corrected the page to refresh properly when the student is changed.
ASCENDER ParentPortal > My Account > New Student Enrollment (Step 3)
❏ Corrected the program so that the Family Addresses and Family Contacts forms reflect any changes made on ASCENDER ParentPortal Admin > Form Management > Form Creator.
ASCENDER ParentPortal > My Account > New Student Enrollment (Step 4)
❏ Corrected the program to display instructions for static documents as entered in the Form Instructions field on ASCENDER ParentPortal Admin > Form Management > Form Creator.
❏ Corrected the program to require the parent to complete any fields marked as Required before proceeding to the next step, and to indicate the blank required fields with a red box when a parent attempts to proceed.
❏ Corrected the issue that prevented a user from proceeding to the next step.
ASCENDER ParentPortal > Summary > Registration
❏ Renamed the Add User button to Add Contact.
ASCENDER ParentPortal Alert Notifications
❏ Added the attendance posting date to attendance alerts.
ASCENDER ParentPortal Admin > Form Management > Custom Forms > Create Custom Form
❏ Corrected the functionality of the Dropdown question format so that if a user selects multiple options, all of the user's selections are recorded and displayed on Custom Forms > View Form Data.
ASCENDER ParentPortal Admin > Admin Settings > User Settings
❏ Added the following fields allowing you to enter search criteria for retrieving a particular ParentPortal user.
• User
• Email
• Student ID
• Student Name
Also added the ability to sort each column in the Matching Users grid.
❏ Modified the Matching Users search results to not include students with status code 4 or 5.
❏ Corrected the program to filter Matching Users results for campus-level administrators according to the search criteria entered.
ASCENDER ParentPortal Admin > Form Management > Form Creator > Edit Form
❏ Corrected the issue that prevented fields from being displayed when a campus has an invalid or blank Number of Semesters or Number of Cycles per Semester.
ASCENDER ParentPortal Admin > Form Management > Form Usage > Usage Statistics
❏ Corrected the issue that prevented usage statistics from being displayed.
Update 3.5.0170
Attendance > Reports > Attendance Reports > Audit > SAT0600 - Student Detail Report
Attendance > Reports > Attendance Reports > Membership > SAT0950 - District Attendance and Contact Hours
❏ Updated the error report with new special ed columns so that only invalid status changes for special education students are listed.
Grade Reporting > Utilities > ParentPortal Interim Progress Report
❏ Corrected the issue that caused the report card message to print twice on elementary IPRs.
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1800 - Compute Attendance in Course Records
❏ Corrected the program to process a campus with up to 36 periods. The program was also modified to look at up to 50 meeting times for a course-section when determining if student has an absence posted for a particular date and period.
Registration > Maintenance > Student Enrollment > Demo2
❏ Added the following fields under ECDS Assessments, allowing you to enter the date the beginning-of-year and end-of-year reading assessments were administered to the student. These dates are used by the ECDS Interchanges in State Reporting.
• PK Beginning of Year
• PK End of Year
• KG Beginning of Year
Registration > Maintenance > Online Registration > New Student Enrollment > Register Student
❏ Added the Xfer Factor field allowing you to enroll a student who would otherwise be assigned to another campus when a campus is capped. This field allows you override the cap for the current year. The list of Transfer Factor reasons is maintained on Registration > Maintenance > District Profile > Tables > Transfer Factor CY.
❏ Added the Attendance Zones section which provides a list of campuses in the student's attendance zone. If Attendance Zones are used in the district (i.e, if Attendance Zone Edit is selected on Registration > Maintenance > District Profile > District Information > Attendance Zone Options), the student's physical address will be validated against the campus Attendance Zones. If the student's physical address is not within a street segment as defined on the campus Attendance Zones page, the student cannot be enrolled.
Registration > Utilities > Reset Values
❏ Added the following options to the Items to Reset drop-down list allowing you to reset these dates from
Specific/All/Blank to Specific/Blank. These values are maintained on Registration > Maintenance > Student Enrollment > Demo2.
• KG Beginning of Year
• PK Beginning of Year
• PK End of Year
Registration > Utilities > TREx Export
❏ Modified the transcript and transfer files not to display 'Apt.' in the address section unless there is actually an apartment number.
Registration > Reports > Registration Reports > Student > SRG2600 - Attendance Zones Invalid Addresses
❏ Added the report which provides a list of invalid addresses for districts using Attendance Zones, which can be used to correct Attendance Zone information. The report matches the student’s Physical Address on Demo1 against the Attendance Zones addresses.
If the student's address if found, the student is not listed.
If the student's address is not found, the student is listed, along with the valid Attendance Zone campuses for that address.
ASCENDER ParentPortal
Update 4.0.1.86 (TxEIS 3.5.0170)
ASCENDER ParentPortal (Active Campus)
❏ Corrected the program to associate a student with his most current campus if that student has changed campuses.
ASCENDER ParentPortal > New Student Enrollment (Family Contacts Form)
❏ Modified the Contact: Language field so that the drop-down list is populated with English and Spanish, and to update the corresponding TxEIS Registration field according to the parent's selection.
ASCENDER ParentPortal > Student Data Maintenance (Contacts Form)
❏ Added the Add User button allowing you to add a new contact for the student.
ASCENDER ParentPortal > Summary
❏ Modified the Class Schedule so that the following Instructor information is displayed if provided by that instructor in txGradebook.
• The instructor's name is displayed as a link if the instructor's email address exists. Click the link to send an email message to the instructor.
• The note icon is displayed next to the instructor's name. Click the icon to view any additional notes provided by the instructor, such as office hours, phone number, etc.
ASCENDER ParentPortal > Attendance
❏ Corrected the program to refresh student data properly when selecting a different student.
❏ Corrected the program so that all applicable dates are visible when the page is in responsive mode.
ASCENDER ParentPortal > Grades
❏ Corrected the program to display “No Due Date” when the teacher has not entered a due date for an assignment.
❏ Corrected the page to display both active and withdrawn courses when selecting to include withdrawn courses.
ASCENDER ParentPortal Admin > User Settings
❏ Corrected the issue that caused students to be listed multiple times in the search results if the student had multiple enrollment records.
❏ Corrected the program so that previous search data is no longer retrieved in the search results once the search fields are cleared.
❏ Corrected the search results so that user names are not duplicated in the search results when searching for a student using a single character from the student's name.
Update 3.5.0169
Registration > Maintenance > Online Registration > New Student Enrollment > Register Student
❏ Added the Xfer Factor field allowing you to enroll a student who would otherwise be assigned to another campus when a campus is capped. This field allows you override the cap for the current year. The list of Transfer Factor reasons is maintained on Registration > Maintenance > District Profile > Tables > Transfer Factor CY.
❏ Added the Attendance Zones section which provides a list of campuses in the student's attendance zone. If Attendance Zones are used in the district (i.e, if Attendance Zone Edit is selected on Registration > Maintenance > District Profile > District Information > Attendance Zone Options), the student's physical address will be validated against the campus Attendance Zones. If the student's physical address is not within a street segment as defined on the campus Attendance Zones page, the student cannot be enrolled.
Registration > Utilities > Attendance Zones Address Change
❏ Corrected the program to change the address for the current year only (prior years are not changed).
ASCENDER ParentPortal
Update 4.0.1.56 (TxEIS 3.5.0169)
ASCENDER ParentPortal > My Account > Enroll a New Student
❏ Corrected the program to properly display the address and contact fields when enrolling a new student (Add Address and Add Contact buttons on the third step of the New Student Enrollment process).
Static Forms
Admin: Form Management>Document Upload
Parent: My Account > Maintain Student Data > Student Information
❏ Corrected the program to properly display static forms during the registration process.
Update 3.5.168
Grade Reporting
Grade Reporting > Utilities > STAAR/TAKS Precoding Extract
❏ Added a header row to the precode files for TELPAS, TELPAS Alternate, and STAAR Alternate 2.
Test Scores
Test Scores > Utilities > Import Test Scores (PSAT and SAT)
❏ Updated import files to include the new gender code A (Another), district student ID, and state student ID, per the 2019-2020 layout. These columns will not be imported and stored in TxEIS, but will be used to help identify students when matching by name and date of birth in TxEIS.
Release 3.5
Attendance Zones (New Feature)
GUIDE: TxEIS Registration - Enroll Students Using Attendance Zones
Registration > Maintenance > District Profile > District Information > District Maintenance > Attendance Zones Options
❏ Added the tab which allows the district to enable the use of Attendance Zones for identifying street boundaries and properly enrolling students at the correct campuses according to where they live.
Registration > Maintenance > District Profile > District Information > Attendance Zones
❏ Added the page which allows you to manually add or update street segment information for Attendance Zone boundaries, including campus assignments and bus eligibility. This data is used to verify student addresses and ensure that students are attending the appropriate schools for their area. You can update data for the current school year or next school year.
Registration > Maintenance > District Profile > District Information > Attendance Zones (Street Directory Search)
❏ Implemented the Street Directory Search pop-up window which opens when you click Directory from the Attendance Zones page.
From the directory, you can search for and retrieve a particular street segment.
The directory includes the Selection Begins With check box. If selected, the search retrieves all streets beginning with those that match the characters entered. If not selected, only matching street names are retrieved.
Registration > Maintenance > District Profile > Tables > CY Transfer Factor
Registration > Maintenance > District Profile > Tables > NY Transfer Factor
❏ Added two tabs which allow you to create codes for various conditions where enrollment at a capped campus can be overridden. The CY tab codes apply to the current school year, and the NY tab codes apply to the upcoming school year. The System codes will be loaded using a SQL statement.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
❏ Added the following fields:
• Capped To Campus, which is used to prevent over enrolling students at a particular campus. You can select the campus at which a student will be enrolled if the campus you are logged onto is capped. For a student to be allowed to enrolled at the capped campus, the student's entry date must be later than the Capped Date, and that student's Transfer Factor must be 0 (out of district). This field is only enabled if Enable Attendance Zones is selected on Registration > Maintenance > District Profile > District Information > District Maintenance > Attendance Zone Options.
• Capped Date, which allows you to enter the date after which students can be enrolled at the capped campus if Capped To Campus is used. The date must be a valid school or working date.
Registration > Utilities > Attendance Zones Change Address
❏ Added the utility which allows the district to change an Attendance Zone street address for situations such as the following:
- A street name was entered incorrectly, or the street was renamed
- A street got longer in one or both directions
- A street dropped a range of numbers (beginning or end)
- A street was renamed and the number range was re-assigned
All students whose Physical Address on Registration > Maintenance > Student Enrollment > Demo1 matches the specified segment will be updated with the new address information for all school years.
Registration > Utilities > Import Campus Attendance Zones
❏ Added the utility which allows the district to import campus attendance zones data from a .csv or .txt file provided by the post office, government or tax entity, or any other entity that contains the street information. See online Help for the file layout.
Attendance > Reports > Attendance Reports > Membership > SAT5500 - Attendance Zones Street Detail Report
❏ Added the report which lists all street segments included in the Attendance Zones, including the current year and next year campuses. You must specify a range of street names.
Registration > Reports > Registration Reports > Student > SRG2600 - Attendance Zones Invalid Addresses
❏ Added the report which provides a list of invalid addresses for districts using Attendance Zones, which can be used to correct Attendance Zone information. The report matches the student’s Physical Address on Demo1 against the Attendance Zones addresses.
If the student's address if found, the student is not listed.
If the student's address is not found, the student is listed, along with the valid Attendance Zone campuses for that address.
Attendance
Attendance > Maintenance > Campus > Campus Options
❏ Corrected the program to display the Calendar Operational Minutes heading when Instructional Program Type is set to 14. Previously, the Calendar Instructional Minutes heading was displayed for type 14.
The following were also updated accordingly:
• Attendance > Maintenance > Campus > Campus Calendar
• Attendance > Maintenance > Campus > Copy Calendar
• Registration > Reports > Registration Reports > Program > SRG0100 - Campus Information
• State Reporting > Utilities > Create State Reporting Interchanges (Summer - Education Organization Calendar Interchange)
Attendance > Reports > Attendance Reports > Audit > SAT0921 - Interim Estimate Camp/Dist Multi-Track Summary Rpt
❏ Added this report, which provides multi-track campus or district summary reports that meet the audit documentation requirements specified in Section 2.3 of the Student Attendance Accounting Handbook. This report is similar to SAT0920, except the students included in SAT0921 on lines G and J that are not included in SAT0920 have the following in their Bil/ESL record:
| LEP | Bil/ESL Fund Cd | both Bilingual and ESL |
|---|---|---|
| 1 | BE, D1, or D2 | blank or 0 |
| OR | ||
| 0, F, S, 3, 4, or 5 | D2 | blank or 0 |
Attendance > Reports > Create User Report
❏ Corrected the issue that prevented the report from being generated when the Yearly Count - Percent field was selected, and at least one student had zero membership days and absences in the previous year.
Grade Reporting
Grade Reporting > Utilities > Online STAAR/TAKS EOC Extract
❏ Added options X (large print - paper) and Y (oral admin - paper) to the extract for STAAR Accommodations for the 2019-2020 school year and later.
If either code is used for a test, the test mode will be P for Paper (AO). Codes X and Y cannot be used on conjunction with any other accommodations for a subject; they can only be used with each other.
Grade Reporting > Utilities > STAAR/TAKS Precoding Extract
❏ Updated the precode extract file as follows:
• Added accommodation codes X and Y to columns AW, BD, BE, BF, BG, and BI (not applicable to TELPAS or TELPAS Alternate) (Code X only applies to STAAR Alternate 2).
• Added columns CC and CD to header (empty).
• For STAAR 3-8, updated the header.
• In column U, inserted 0 in place of LEP code 5 (not applicable to TELPAS or TELPAS Alternate).
Grade Reporting > Utilities > ParentPortal Report Cards
❏ Modified the program to prevent you from creating report cards unless the School Type field is set for the campus on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info.
Health
Health > Maintenance > Nurse's Daily Log > New
❏ Added the Provider field under Log Information allowing you to record name of the provider (e.g., nurse or aide) who attended to the visitor and/or administered medication.
Health > Reports > Health Reports > Daily Log > SHS0350 - Nurse's Daily Log Detail
❏ Added Provider Name to the report, which displays the name of the provider (e.g., nurse or aide) who attended to the visitor and/or administered medication.
Registration
Registration > Maintenance > Student Enrollment
❏ Added a pop-up message that is displayed if you change the following demographic information for a student making that student ineligible for Census Block reporting:
• Eco Disadvan (Demo1) is not 00, and
• Elig Code (Demo1 or W/R Enroll) is 1-3, 6, or 7, and
• Homeless Status Cd (Demo3) is 0, and
• Attribution Cd (Demo1 or W/R Enroll) is not 21 or 23
• Physical Address (Demo 1)
The message is only displayed if census block data existed for the student, and the criteria is changed so that the student no longer meets the criteria requiring census block.
The census block data will be cleared for the student on State Reporting > Maintenance > Fall > Student > Demo.
Registration > Maintenance > Student Enrollment > Demo1
❏ Added validation to prevent entry of a Texas Unique Stu ID that is already assigned to another student.
Registration > Maintenance > Student Enrollment > W/R Enroll
❏ Corrected the issue that caused a program error to be displayed and made it necessary to save twice when re-enrolling a No Show student.
Registration > Maintenance > Student Enrollment > SpecEd
❏ Corrected the abbreviation of Services for several fields (e.g., Psych Svc).
Registration > Utilities > TREx Export
❏ Modified the export to append D to the semester sequence tag (<SemesterSeq>) for dual credit courses (i.e., when Dual Credit is set to 1 on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section.
Registration > Utilities > Delete a Current Year Student
❏ Modified the program to delete any document attachment links for students who were only enrolled during the current year and not during any prior years.
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
❏ Added the following columns to the report generated when the Print Bilingual/ESL Records parameter is set to Y:
• Alt Lang Cd which displays the code indicating the type of alternative language program the student participates in, as entered on Registration > Maintenance > Student Enrollment > Bil/ESL.
• Bil/ESL Fund Cd which displays the code indicating the language program in which the student participates during the reporting period, as entered on Registration > Maintenance > Student Enrollment > Bil/ESL.
Registration > Reports > Registration Reports > Program > SRG1500 - Student At Risk Listing
❏ Added the Student/Parent Incarceration Ind column which displays Y if 14. Incarcerated or parent/guardian has been incarcerated… is selected for that school year on Registration > Maintenance > Student Enrollment > At Risk.
Registration > Reports > Registration Reports > Program > SRG1600 - Student At Risk Profile
❏ Added #14. Incarcerated or parent/guardian has been incarcerated… under At Risk Criteria.
Registration > Reports > Registration Reports > Student > SRG0200 - Student Name Listing
❏ Removed the Prior SSN column, as it is obsolete.
❏ Increased the width of the Instructor column to accommodate longer names.
Registration > Reports > Registration Reports > Student > SRG0710 - Standard Forms Printing
❏ Renamed the report from Standard Forms (Home Language Survey) to Standard Forms Printing.
This report now prints the following forms for the specified student(s). The hard copy of these forms must be retained in the student's folder.
• Home Language Survey
• Home Language Survey -19 TAC ( if available)
• Student Health Information Sheet
❏ Added the Form Name parameter allowing you to select which form to print.
Registration > Reports > Create Registration Report
❏ Added the following fields, allowing you to include these fields in a custom report:
• Under Demo2 - Counselor Information, added Dt Entered 5th Grade and Dt Entered 8th Grade which are maintained on Registration > Maintenance > Student Enrollment > Demo2.
• Under Demo2, added Dual Language Immersion fields which are maintained on Registration > Maintenance > Student Enrollment > Demo2.
• Under Demo3, added Industry Certification6-15 which are maintained on Registration > Maintenance > Student Enrollment > Demo3.
• Under Bil/ESL added the following which are maintained on Registration > Maintenance > Student Enrollment > Bil/ESL:
• Campus
• Entry/Exit Date
• Reason
• Date HLS Admin
• Bil/ESL Fund Cd
• Alt Lang Pgm Cd
• Under PK Enroll, added PK Elig Prev Yr which is maintained on Registration > Maintenance > Student Enrollment > PK Enroll.
Special Education
Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information
❏ Modified the program to ensure that any disabled check boxes are selected disabled when the matching field is selected on the most recent enrollment record for the student on Registration > Maintenance > Student Enrollment > Spec Ed.
Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information
Special Education > Maintenance > Student Sp Ed Data > Next Year > Program Information
❏ Renamed Mental Retardation Code to Intellectual Disability Code in accordance with recent TEA wording updates.
The field was also renamed on the following reports (abbreviations were changed from MR to ID where applicable):
• Special Education > Reports > Create Special Ed CY Report
• Special Education > Reports > Create Special Ed NY Report
• Special Education > Reports > Special Ed > Program > SEM0200 - Special Ed Primary Disability Counts
• Special Education > Reports > Special Ed > Program > SEM0640 - TEA IDEA-B P.L. 105-17 Report
• Special Education > Reports > Special Ed > Student > SEM0350 - Special Ed Student Profiles
Test Scores
Test Scores > Maintenance > Individual Maintenance > EOC
❏ Modified the program to automatically clear Met Standard and Commended Performance for imports with a test admin date during the 2019-2020 school year and after.
Test Scores > Maintenance > Individual Maintenance > PRECODE
❏ Added options X and Y to the Accommodation 1-5 fields for the 2019-2020 school year and later.
• X - Large print accommodation for a student testing on paper
• Y - Oral admin accommodation for a student testing on paper
Codes X and Y cannot be used on conjunction with any other accommodations for a subject; they can only be used with each other.
ASCENDER ParentPortal
Update 4.0.1.50
ASCENDER ParentPortal Admin > Admin Settings > District Settings
❏ Updated the program to accept a .png file for the District Picture.
ASCENDER ParentPortal Admin > Admin Settings > District Settings
❏ Corrected the ParentPortal is field to display Inactive if a date has not been set, and to prevent access accordingly.
ASCENDER ParentPortal Admin > Form Management > Form Creator
❏ Corrected the program to not overwrite English Form Instructions when Spanish instructions are updated.
ASCENDER ParentPortal - Login
❏ Corrected the issue that prevented parents from logging on if they had a parent portal account before the 2019-2020 school year.
ASCENDER ParentPortal - Navigation
❏ Enabled Attendance and Grades navigation links to be available for parents whose email address is not verified.
❏ Corrected the program so that clicking Summary opens the Summary page for parents whose email address is not verified.
ASCENDER ParentPortal > Summary > Registration
❏ Corrected the program to properly save information when you click Submit Data with Electronic Signature.
ASCENDER ParentPortal > Grades > Cycle and Semester Grades
ASCENDER ParentPortal > Grades > Assignments
❏ Corrected the program to display both withdrawn and active course details for students who have withdrawn from a course and then re-enrolled in the same course. Previously only withdrawn course details were being displayed.
ASCENDER ParentPortal - Mobile Device
❏ Corrected performance issues on the parent and admin Login pages.
student/release_3_5-1.txt · Last modified: 2020/07/02 12:44 by lrosdahl
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