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academy:change_course_number_length

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academy:change_course_number_length [2021/05/12 13:08] – created apapeacademy:change_course_number_length [2021/12/10 14:51] (current) – apape
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-====Prerequisites====+=====Prerequisites=====
  
 VCV You must have security rights in Security Administration for Commit Course Changes and/or Undo Course Changes in Scheduling under Maintenance > Master Schedule > District. VCV You must have security rights in Security Administration for Commit Course Changes and/or Undo Course Changes in Scheduling under Maintenance > Master Schedule > District.
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 VCV This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the ASCENDER Student Overview guide. VCV This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the ASCENDER Student Overview guide.
  
-VCV For more detailed information about individual fields, see the online Help in the TxEIS Student system.+VCV For more detailed information about individual fields, see the online Help in the ASCENDER Student system.
  
-VCV This guide is based on ???????  
  
 \\ \\
-====Checklist Overview====+=====Checklist Overview=====
  
 VCV Confirm that the new course exists in the district master schedule. Add if necessary. VCV Confirm that the new course exists in the district master schedule. Add if necessary.
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 \\ \\
-====Change Course Number Length====+=====Change Course Number Length=====
  
-++++Changing Number Length|{{page>general:change_course_number_length&inline}}+++++<WRAP round intro>The Scheduling application allows you to change the course number length for the next school year.</WRAP> 
 +\\ 
 +====Select New Course Number Length====
  
 +Use the District Control tab to select the length you want the new course number length to be.\\
 +
 +//**Scheduling > Maintenance > Master Schedule > District > District Control**//
 +
 +{{:images:screenshots:asc_change_course_number_length1.png|District Control tab with fields to pick a course number}}
 +
 +VCV In the **New Course Number Length** field, select a course number length longer than the current **Maximum Course Number Length**.
 +
 +VCV In the **Zero Pad Left or Right** field, select whether the new course numbers will have extra zeros at the beginning (left) or end (right) of the original course numbers.
 +
 +VCV Click **Save**.
 +
 +A crosswalk table of course numbers and proxies is created. These are displayed on the next two tabs.\\
 +
 +**Note**: While the **Commit Crs Change** button is now available, you should first make any changes to course numbers and proxies at this point. If you do not need to change any course numbers or proxies, you can skip ahead to the Commit Course Changes section.\\ \\
 +
 +\\
 +====Change Course Numbers and Proxies, If Necessary====
 +
 +Use the Courses and Proxies tabs to make any changes to the individual course numbers and proxies, if necessary.\\
 +
 +//**Scheduling > Maintenance > Master Schedule > District > Courses**//
 +
 +{{:images:screenshots:asc_change_course_number_length2.png|Courses tab indicating new course numbers}}
 +
 +VCV In the **New Course Number** field, type the new course number. Do this for as many course numbers as necessary.
 +
 +VCV Click **Save**.
 +
 +\\
 +//**Scheduling > Maintenance > Master Schedule > Campus> Proxies**//
 +
 +{{:images:screenshots:asc_change_proxy.png|Proxies tab indicating new proxy number}}
 +
 +VCV In the **New Proxy** field, type the new proxy number. Do this for as many proxies as necessary.
 +
 +VCV Click **Save**.\\ \\
 +
 +\\
 +====Commit Course Changes====
 +
 +Use the District Control tab to commit the changes to the course number length once you have made all necessary changes to your courses and proxies.\\
 +
 +//**Scheduling > Maintenance > Master Schedule > District > District Control**//
 +
 +{{:images:screenshots:asc_commit_crs_changes.png|District Control tab with Commit Course Changes button available}}
 +
 +VCV Click **Commit Crs Changes** to change all of your courses to the new course numbers.
 +
 +VCV Click **Yes** when prompted to commit to the new course numbers.\\ \\
 +
 +\\
 +====Undo Course Changes====
 +
 +The District Control tab allows you to revert to the original course number length, if necessary. You will lose any individual changes you made to courses or proxies.\\
 +
 +//**Scheduling > Maintenance > Master Schedule > District > District Control**//
 +
 +{{:images:screenshots:asc_undo_crs_changes.png|District Control tab with Undo Course Changes button available}}
 +
 +VCV If necessary, click **Undo Course Changes** to undo the changes you made.
 +
 +**Note**: You cannot undo the course number length change if any grade’s **Status** field is anything other than //Closed// under **Student Course Requests** on the Maintenance > Master Schedule > Campus > Campus Control tab.
 +
 +VCV Click Yes when prompted to undo the course changes.
 +
 +**Note**: The crosswalk table still holds all changes you have made until the next steps. It is cleared during Move To Grade Reporting.
 +
 +VCV Change the **New Course Number** Length back to the original course number length.
 +
 +VCV Click **Save**.
 +
 +VCV Click **Yes** when prompted to clear the crosswalk.
 +
 +
 +/*
 +++++Changing Number Length|{{page>general:change_course_number_length&inline}}++++
 +*/
academy/change_course_number_length.1620824899.txt.gz · Last modified: 2021/05/12 08:08 (external edit)

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