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ASCENDER Grade Reporting - Complete School Year Checklists for Elementary Students

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This guide includes Beginning-of-Year, Grade Cycle, End-of-Semester, and End-of-Year checklists for elementary students.

Prerequisites

❏ This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the ASCENDER Student Overview guide.

❏ For more detailed information about individual fields, see the online Help in the ASCENDER Student system.

Beginning-of-Year Checklist

Beginning of the Year

The following steps should be completed before or at the beginning of the school year for two-semester/six-week and two-semester/nine-week elementary campuses.

❏ In the district master schedule, verify the settings of the following fields for all elementary courses:
Grade Reporting > Maintenance > Master Schedule > District Schedule

Graded Crs
Credit Lvl (must be set to E)
Core Crs
ELA Wgt
Auto Grade

❏ Set up the elementary grade reporting tables for each elementary campus.

❏ Set up grade calculation information by grade level.
Grade Reporting > Maintenance >Tables > Elementary > Elem Grade

If semester average is computed
If cumulative YTD average is computed
If exam grade is included in semester average
Exam weighting

❏ Set up elementary courses by grade level.
Grade Reporting > Maintenance > Tables > Elementary > Elem Courses

Select elementary courses (Credit Lvl field = E) from the district master schedule for each grade level.
Set the period and meeting days for each course.

❏ Set up numeric grade conversions for alpha grades in core course.
Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn

❏ Set up numeric grade conversions for alpha grades in noncore course.
Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn

❏ Select the elementary campus courses (Credit level = Elementary) from the district master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course Selection

❏ Verify the setting of the Rpt Card Grd Type field for each elementary course in the campus master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course

❏ Verify the Elementary Grade and Section fields for each elementary instructor in the campus master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor

❏ Return to the Elem Courses tab and verify that the elementary course tables are set correctly for all grade levels.
Grade Reporting > Maintenance >Tables > Elementary > Elem Courses

❏ Assign control numbers to elementary students. Control numbers can be assigned by grade level, by student, or by period.
Grade Reporting > Utilities > Assign Control Numbers

❏ Build the new course sections for elementary instructors. Select the Delete/Rebuild Existing Elem Sections option.
Grade Reporting > Utilities > Elem Scheduling > Delete/Rebuild Master Schedule

❏ Run the Teaching Assignments report to verify instructor schedules. Verify that all data is accurate.
Grade Reporting > Reports > Grade Reporting Reports > SGR2550 - Teaching Assignments

❏ Build schedules for all elementary students by grade level.
Grade Reporting > Utilities > Elem Scheduling > Delete/Rebuild Student Schedules From Table

❏ Run the following Grade Reporting reports to verify that student schedules and sections are balanced. Verify that all data is accurate.
Grade Reporting > Reports > Grade Reporting Reports

SGR0100 - Master Schedule (Grd Rpting)
SGR0300 - Student Counts by Section
SGR1930 - Student Schedules (Plain Paper) Grade Reporting > Reports > Grade Reporting Reports
SGR1940 - Student Course List
SGR2055 - Student Schedules

Grading Cycles Checklist

Grading Cycles

The following steps should be completed at the beginning, midpoint, and end of each grading cycle for secondary campuses.

At the beginning of each grading cycle, the following steps should be performed:

❏ Verify that the message and comment codes for student report cards and interim progress reports (IPRs) are set correctly.

• Verify/update instructor comments for student report cards (SGR1400) and IPRs (SGR1160).
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > ReportCard Comments

• Verify/update administrator messages that will print on elementary report cards (SGR1400) and IPRs (SGR1160).
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Report Card Messages Elementary

At the midpoint of each grading cycle, the following steps should be performed:

❏ Run the Compute Attendance in Course Records report which computes attendance data for grade course records and posts absences. This report should be run before printing report cards to ensure that correct attendance data is printed on report cards.
Grade Reporting > Reports > Grade Reporting Reports > SGR1800 - Compute Attendance in Course Records

❏ Print interim progress reports.
Grade Reporting > Reports > Grade Reporting Reports > SGR1160 - Interim Progress Report

At the end of each grading cycle, the following steps should be performed:

❏ Verify that the Current Semester and Current Cycle fields are set properly.
Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters

❏ Set the Open for Grade Posting field to open in order to allow instructors to post grades. Notify instructors that grades should be posted.
Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options

❏ Run the Teacher Posting Status report to identify any instructors who have not marked their courses as ready to post.
Grade Reporting > Maintenance > Teacher Posting Status

Select the current semester and cycle, and set the Status Type field to Not Ready to Post.
Notify any instructors on the report that they must mark their grades as ready to post.

❏ Once all instructors have marked their grades as ready to post for all course sections, run the Grade Posting From TeacherPortal utility to post the cycle grades.
Review the Error List and Fail List if generated, and address any issues.
Grade Reporting > Utilities > Grade Posting From TeacherPortal

❏ If instructors submit cycle grade changes after the Grade Posting From TeacherPortal utility has been run, you can enter the changes on the Grd Update tab.
Grade Reporting > Maintenance > Student > Individual Maint > Grd Update

❏ Run the Compute Attendance in Course Records report which computes attendance data for grade course records and posts absences. This report should be run before printing report cards to ensure that correct attendance data is printed on report cards.
Grade Reporting > Reports > Grade Reporting Reports > SGR1800 - Compute Attendance in Course Records

❏ Print report cards.
Grade Reporting > Reports > Grade Reporting Reports > SGR1400 - Elementary Report Cards

❏ Print the end-of-cycle reports.
Grade Reporting > Reports > Grade Reporting Reports

SGR0900 - Class Rolls (Student Grade Information)
SGR1000 - Blank, Failing and Incomplete Grades
SGR1401 - Elementary Principal's Proof List
SGR0280 - Grade Distribution Report
SGR2001 - A/B Honor Roll

End-of-Semester Checklist

End of Semester

End-of-Year Checklist

End of Year

Conclusion

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Table of Contents

ASCENDER Grade Reporting - Complete School Year Checklists for Elementary Students

Prerequisites

Beginning-of-Year Checklist

Grading Cycles Checklist

End-of-Semester Checklist

End-of-Year Checklist

Conclusion

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Table of Contents

ASCENDER Grade Reporting - Complete School Year Checklists for Elementary Students

Prerequisites

Beginning-of-Year Checklist

Grading Cycles Checklist

End-of-Semester Checklist

End-of-Year Checklist

Conclusion

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