Attendance > Maintenance > Letters > Print > Letters
This tab allows you to preview and print letters, errors, lists (reports), and labels, and generate letter controls. The tab is enabled once you set criteria on the Letter Criteria tab and click Run.
IMPORTANT: You must print letters before creating letter controls.
The selected letters open in PDF format in an embedded Adobe Reader window.
From the Adobe Reader toolbar, you can print the letters, save them to your PC, and perform other functions allowed by Adobe Reader.
❏ Under Display/Print, select what you wish to view/print:
Additional fields are displayed according to your Display/Print selection:
Letters:
Letter Selection | The field is only enabled when Letters is selected for Display/Print. Select the letter type to print. All types of letters that have been generated are listed. The number of letters for each type is displayed in parentheses. |
---|
The set of letters for the selected letter type is displayed in the Adobe Reader window.
Letter Controls:
Letter controls allow you to mark which letters have been sent to which students. Letter controls are used to prevent the same letters from generating for students who have already received them. Letters are deleted once the letter controls are created for those letters.
IMPORTANT: You must print letters before creating Letter Controls.
❏ To create letter controls, select Letters under Display/Print.
❏ Click Create Letter Controls.
The letter controls pop-up window opens.
❏ Select the letter(s) you want to create letter controls for.
❏ Click OK.
The window closes.
A record for this letter is added to Attendance > Maintenance > Student > Student Inquiry > Letter Control for each student who had a letter generated, and the Date Sent field on that tab will display the date on which letters were generated.
Labels:
❏ To print mailing labels for the letters, select Labels under Display/Print.
The labels are displayed in the Adobe Reader window. Labels are sorted by zip code, student last name, and student first name.
Label Selection |
The field is only enabled when Labels is selected for Display/Print. |
---|---|
Label Format |
The field is only enabled when Labels is selected for Display/Print.
• 14 labels per page - Avery 5162 template (1.33“ x 4”) |
NOTE: To save the error reports, you must save before printing the letters.
❏ Click Return to return to the Letter Criteria tab.
IMPORTANT: Any letters or labels generated on the Letters tab are deleted when you return.
You are prompted to confirm that you wish to return. Click Yes.
The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.