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academy:student:grade_reporting_recalculate_historical_grade_averages [2018/10/09 14:38] – jstanfordacademy:student:grade_reporting_recalculate_historical_grade_averages [2022/04/19 19:33] (current) – apape
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-======(DRAFT-IN PROGRESS) TxEIS Grade Reporting - Recalculate Historical Grade Averages======+======ASCENDER Grade Reporting - Recalculate Historical Grade Averages======
  
 <div #message></div> <div #message></div>
  
-<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:student:grade_reporting_recalculate_historical_grade_averages?do=export_pdf&toclevels=2-3&book_title=TxEIS+Grade Reporting+-+Recalculate+Historical+Grade+Averages|Click here to generate a PDF of this guide]].+<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:student:grade_reporting_recalculate_historical_grade_averages?do=export_pdf&toclevels=2-3&book_title=ASCENDER+Grade Reporting+-+Recalculate+Historical+Grade+Averages|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
  
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 <WRAP round intro>Recalculating historical grade averages may be necessary for a variety of reasons, such as:  <WRAP round intro>Recalculating historical grade averages may be necessary for a variety of reasons, such as: 
   * Grade averaging was done incorrectly for an individual student or group of students in the prior school year.   * Grade averaging was done incorrectly for an individual student or group of students in the prior school year.
-  * Grade averaging was not completed before you ran Move to Grade Reporting (MTGR). +  * Grade averaging was not completed before you ran Annual Student Data Rollover (ASDR). 
-  * Summer school grades were not entered before you ran MTGR. +  * Summer school grades were not entered before you ran ASDR. 
-  * You determine that a course was set up incorrectly in the prior school year.+  * You determined that a course was set up incorrectly in the prior school year.
   * You found a duplicate course on the transcript and need to move the duplicated course to the local category. If the local district GPA policy states these courses are not included in the calculations, the GPA will need to be adjusted.\\  \\     * You found a duplicate course on the transcript and need to move the duplicated course to the local category. If the local district GPA policy states these courses are not included in the calculations, the GPA will need to be adjusted.\\  \\  
  
 There are two methods for recalculating historical grade averages: There are two methods for recalculating historical grade averages:
-  * By Group - Historical Grd Avg Class Rank utility +  * By Group - [[gradereporting:utilities:historicalgradeavgandclassranking|Historical Grade Average and Class Ranking utility]] 
-  * By Individual - Student > Individual Maint > Cumulative Courses\\  \\  +  * By Individual - [[gradereporting:maintenance:student:individualmaint:cumulativecourses|Maintenance > Student > Individual Maint > Cumulative Courses]]\\  \\  
    
-When the student’s grades, credits, and/or GPA override are updated, you can recalculate the student’s overall grade point average (GPA) using numeric, grade point, or 4-point averaging. Or, if you make changes to the total credits, credit level, GA table, or GA Weight fields for prior years in the District Master Schedule, you must run the Historical Grade Averaging utility, as those changes will affect the student grade averaging and class ranking for that school year.\\  \\  +When the student’s grades, credits, and/or GPA override are updated, you can recalculate the student’s overall grade point average (GPA) using numeric, grade point, or 4-point averaging. Or, if you make changes to the **Tot Credits**, **Credit Lvl**, **GA Table**, or **GA Wgt** fields for prior years in the District Master Schedule, you must run the Historical Grade Averaging utility, as those changes will affect the student grade averaging and class ranking for that school year.\\  \\  
  
 **NOTE:** The prior year **Rank** field on the Grade Avg tab is only updated if it has never been run for that campus, school year, and grade level. If there is even one student grade averaging record with a rank for that school year, campus, and grade level, **Rank** will not be changed for any student for that school year, campus, and grade level.  **NOTE:** The prior year **Rank** field on the Grade Avg tab is only updated if it has never been run for that campus, school year, and grade level. If there is even one student grade averaging record with a rank for that school year, campus, and grade level, **Rank** will not be changed for any student for that school year, campus, and grade level. 
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 =====Prerequisites===== =====Prerequisites=====
  
-  * This guide assumes you are familiar with the basic features of the TxEIS Student system and have reviewed the [[academy:student:overview_guide|TxEIS Student Overview guide]].\\  \\   +  * This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the [[academy:student:overview_guide|ASCENDER Student Overview guide]].\\  \\   
-  * You must be granted historical update access in Security Administration to update data for a prior year.+  * You must be granted historical update access in Security Administration to update data for a prior year.\\  \\  
  
-=====Terminology:=====+----
  
  
-++++Terminology|  +=====GPA vs. Historical GPA:===== 
-{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_terminology&inline}}+++++ 
 + 
 +  * **Grade Point Average (GPA)** - A number representing the average value of the accumulated semester grades earned in courses over time. More commonly referred to as GPA, a student's grade point average is calculated by adding up all accumulated semester grades and dividing that figure by the number of grades awarded.\\  \\   
 +  * **Historical Grade Averaging** - Allows you to re-figure a student’s GPA from a previous school year when errors are found.\\  \\   
 + 
 +---- 
  
 =====I. Before You Begin===== =====I. Before You Begin=====
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 <div indent> <div indent>
 +
 ====Student Grade Data==== ====Student Grade Data====
  
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 |{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_district_ms&inline}}++ |{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_district_ms&inline}}++
 \\  \\   \\  \\  
 +
 </div> </div>
  
 =====III. Recalculate Historical Averages===== =====III. Recalculate Historical Averages=====
 +
 +<div indent>
 +
 +====Group====
   * ++Run the Historical Grade Averaging and Class Ranking utility.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_historical_recalc&inline}}++   * ++Run the Historical Grade Averaging and Class Ranking utility.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_historical_recalc&inline}}++
  
 +
 +====Individual====
 +
 + 
 +  * ++Recalculate the grade point average using Cumulative Courses tab.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_historical_recalculate&inline}}++
 \\  \\   \\  \\  
 +
 +</div>
  
 =====IV. After You Recalculate===== =====IV. After You Recalculate=====
 +
 +<div indent>
  
 The Historical Grade Averaging and Class Ranking utility provides a report that allows you to verify results for the group. However, you may also need to verify individual student data using the following tools: The Historical Grade Averaging and Class Ranking utility provides a report that allows you to verify results for the group. However, you may also need to verify individual student data using the following tools:
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   * ++Run the Cumulative Grade Averaging and Class Ranking utility.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_cumulative&inline}}++    * ++Run the Cumulative Grade Averaging and Class Ranking utility.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_cumulative&inline}}++ 
  
-\\  \\  +</div>
  
-=====(Optional) Individual Recalculation:===== 
-Sometimes it is necessary to recalculate historical grade point average for an individual student, such as in the following cases: 
-  * Entering summer school grades (credit recovery/dual credit) for an individual student 
-  * Changing a student's semester or final average 
-  * Changing the number of credits earned by the student 
-  * Changing the student's GPA Override 
-  * Changing the GA Table and GA Weight on Prior Year Transfer tab (in district) 
-  * Moving a duplicate course to the local category on the transcript\\  \\   
-  
-  * ++Recalculate the grade point average using Cumulative Courses tab.|{{page>academy:student:grade_reporting_recalculate_historical_grade_averages_update_historical_recalculate&inline}}++ 
academy/student/grade_reporting_recalculate_historical_grade_averages.1539095932.txt.gz · Last modified: 2018/10/09 09:38 (external edit)

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