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Run ASDR

After entering the district, special program, and campus options, you are ready to perform a trial run of ASDR. You can print separate reports that show students whose next year records were not created and list errors found. Once you have corrected or verified the errors, you can perform the live run.

Before running ASDR, do the following:

Be sure that all users are logged out of ASCENDER.

❏ Once all options are selected, click to test the rollover.

NOTE: This process may take several minutes. You must keep the page open while the process is running.

If there are data errors that prevent the rollover, a pop-up window will display and the process will not proceed.

❏ Click OK to continue running ASDR.

❏ Click on to determine if the process has completed.

NOTE: At this time there is no refresh for the status. The window must be closed then re-opened.

When the process is complete, four buttons are displayed:

Dropped Stu Report
Error/Warning Report
Stu Leaver Error Report
Button 4

Review Reports

❏ Review the Dropped Stu Report, Error Warning Report and the Stu Leaver Error Report.

Dropped Stu Report:

Dropped Student Report Errors:

Error Message	Type
Student xxxxxx - Bad Enroll record or bad Schedule transfer records found.	Error
Student xxxxxx - Invalid campus xxx found.	Error
Student xxxxxx - Invalid track x found for this student. Student dropped.	Error
Student xxxxxx - Year End Status code must not be '01','03' or '11'. Leaver record will not be created. Please make any necessary changes.	Error
Student xxxxxx has SEMS NY Special Ed Teacher records but no Special Ed Enroll Recs.	Error
Student xxxxxx is currently in 12th grade and Retained. Option to drop status 1 students is selected in Campus ASDR Options Tab. Please make any necessary changes.	Error
Invalid Track x For Campus yyy.	Error
Student was retained - Receiving campus enroll record is dropped.	Warning
Scheduled courses not moved to Grade Reporting for student.	Warning
Student had a Active Code of '2' and no Withdraw Date. Active code was set to '1'.	Warning
Student has blank or invalid Year End Status. Option selected : Increment Student Grade Level Using Year End Status.	Warning
Student is under 6 years old and has grade level KG.	Warning
Student is under 3 years old and has grade level PK.	Warning
Student is over 5 years old and has grade level EE.	Warning
Student is promoted to KG and Military Connected Code is reset to '0'.	Warning
Student's enroll record for this receiving campus xxx is dropped due to improper record status in the sending campus. If necessary, please run Utilities > Reverse Scheduling Transfer to ensure correct data rollover for next year.	Warning
Student xxxxx out of school.	Warning
Student did not submit course request for next year.	Warning
Student scheduled into school campus number.	Warning
Student's withdrawal date prior to first day of school.	Warning
Student is dropped due to reaching highest grade level in this campus.	Warning
Student graduated out of school.	Warning
Student is not active and has no withdrawal date.	Warning
Student withdrew before cut-off date.	Warning
No request found at this campus.	Warning

Error/Warning Report:

Error/Warning Report Errors:

Stu Leaver Error Report:

Stu Leaver Errors:

Record Type	Conditions for Error	Record Written to Leaver Table	Error Written to Report	Error Type
Year-end Status	PEIMS Graduation Plan = 34, Year-end status code = Graduated, participating in FHSP, and one of the endorsements = 1 (STEM, Public Services, Business and Industry, Multi Disciplinary Studies, Arts and Humanities)	Yes	Yes	Warning
Year-end Status	State Student ID missing	No	Yes	Fatal
Year-end Status	Duplicate key (record already in table)	No	Yes	Fatal
Year-end Status	Any sort of error when attempting to insert row into sr_stu_leaver when the row is not a duplicate and the state ID is not blank	No	Yes	Fatal
Year-end Status	Year-end status code is 12 and student is not in grade level 12	Yes	Yes	Warning
Withdraw Code	PEIMS Graduation Plan = 34, Year-end status code = Graduated, participating in FHSP, and one of the endorsements = 1 (STEM, Public Services, Business and Industry, Multi Disciplinary Studies, Arts and Humanities)	Yes	Yes	Warning
Withdraw Code	State Student ID missing	No	Yes	Fatal
Withdraw Code	Duplicate key (record already in table)	No	Yes	Fatal
Withdraw Code	Any sort of error when attempting to insert row into the leaver table when the row is not a duplicate and the state ID is not blank	No	Yes	Fatal
Withdraw Code	Year-end status code is 12 and student is not in grade level 12	Yes	Yes	Warning
No-Show	District has historical records and student does not have an enrollment record for the prior year	No	No
No-Show	Student's prior year grade level is 06 or lower (if district has historical records, grade level taken from prior year record. If district does not have historical records, prior year grade level is calculated	No	No
No-Show	Student has a withdraw code leaver record for prior school year	No	No
No-Show	State Student ID missing	No	Yes	Fatal
No-Show	Duplicate key (record already in table)	No	Yes	Fatal
No-Show	Any sort of error when attempting to insert row into sr_stu_leaver when the row is not a duplicate and the state ID is not blank	No	Yes	Fatal

❏ Correct any errors, and correct/verify warnings in the student information, and then re-execute the ASDR process.

❏ Repeat this until all errors and warnings are corrected or verified.

Exit: DO WE NEED THIS??

❏ Under Perform ASDR, click Live.

Once all reports are correct, click Process to complete the ASDR process.

When the process is complete, a message is displayed indicating that the ASDR update is completed.

❏ Click OK.

If you did not get the expected results after running ASDR Live:

❏ For districts hosted by their regional service center or at the TCC Data Center, contact your service center to request reloading of the database backup that was made after entering the next year data.

❏ For self-hosted districts, reload the database backup that was made after entering the next year data. Contact your regional service center for assistance.

NOTE: If it is determined that Business users were working and changing information while the Live ASDR was processing, the option to Load Student Tables in the DBA Assistant should be used to restore only Student data.

❏ Run ASDR Live again.

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