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--- attendance:maintenance:letters:print:lettercriteria [2017/04/19 18:44] – jstanford
+++ attendance:maintenance:letters:print:lettercriteria [2020/07/08 13:51] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
+{{indexmenu_n>10}}
 ======Letter Criteria (Attendance)======
@@ Line 5: / Line 6: @@
 //**Attendance > Maintenance > Letters > Print > Letter Criteria**//
-<WRAP round intro>The Letter Criteria tab allows you to set criteria for printing attendance letters for parents/guardians. When absence, truancy, or annual notification letters are printed, records are created on the Maintenance > Student > Student Inquiry > Letter Control tab.
+{{page>general:attendance_letters_print_criteria_intro}}
-Note:  Letter control records are not created for the Mail Out letter type.
+++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
-Best practices for attendance letters (Note: Expand this section before printing in order to include this information when printing this help topic.)
+====Update data:====
-</WRAP>
+{{page>general:attendance_letters_print_criteria_body}}
-====View data:====
-^Field^Description^
-^Date|{{page>general:attendance_gradebook_options_unposted_absences_date}}|
-Set criteria for letters:
-If no letter type is selected, a message prompts you to select one or more letters
-to be printed. Click OK.
-The Semester field is only enabled if a Semester Absence letter type is selected
-for printing. The field is set to the current semester by default. Click   to select
-another semester, if necessary.
-The beginning date is the first day of school or the first day of the semester, depending
-on the semester selected.
-If you select a different semester, the As of Date field changes to a day within
-the semester, and a message is displayed indicating that the As of Date field was
-reset for the semester selected.
-If you select a previous semester, the As of Date field changes to the last day of
-the last track in the semester.
-The As of Date field is only enabled if a Four-Week Truancy, School Year Absence,
-Semester Absence, or Six-Month Truancy letter type is selected. The field displays
-the current (i.e., system) date. Type another date in the MMDDYYYY format, or click
-  to select the date from a calendar.
-Truancy letters use the date in the As of Date field as the ending date of the reporting
-period. The letters calculate the beginning date as four weeks or six months before
-the date. The first day of school is the earliest date used for a beginning date.
-School Year Absence and Semester Absence letters report from the beginning of the
-period to the date in the As of Date field.
-The As of Date field can be updated, which allows you to adjust the end of the reporting
-period as absences are entered or corrected.
-The Ltr ID, Preq ID, Description, Letter Type, Absence Type, Period Type, Nbr Abs
-Req, and Nbr Tdy Equiv Req fields display data entered on the Maintenance > Letters
-> Update > Directory tab. The data in the fields cannot be updated on this page.
-Select Select for Prt to print the letter type.
-The program works by looking for the Nbr Abs Req and comparing it to the current
-total absences for the student. If the current total absences is greater than the
-Nbr Abs Req for several letters with the same Letter Type, Absence Type, and Period
-Type, then the letter with the closest Nbr Abs Req (that is not over the current
-total absences) will print. If it does not have Select for Prt selected, a letter
-is not printed. Select for Prt does not control whether the letter is generated,
-only whether the letters, once generated, are printed. For this reason, it is recommended
-that you leave Select for Prt selected for all letters (except Mail out (no ltr control),
-which will print every time if it is left selected).
-The setting for the field is saved so you can run the same letter again throughout
-the year without having to reselect the field. Only letters that were not previously
-printed are generated. For example, if a letter with the Nbr Abs Req field set to
-is printed for a student, the same letter is not generated again.
-The Four-Week Truancy and Six-Month Truancy letters are generated according to the
-number of unexcused absences, so a student may receive multiple truancy letters.
-This field is disabled if a letter body does not exist for the letter type.
-Multiple letters can be selected and processed at one time.
-If you are using prerequisite IDs, it is recommended that you select all letters
-in the set of letters with prerequisite IDs to ensure that each student gets the
-appropriate letters.
-Click Run to process the selected letters. The Letters tab is displayed.

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