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--- attendance:maintenance:letters:print:lettercriteria [2017/04/19 19:12] – jstanford
+++ attendance:maintenance:letters:print:lettercriteria [2020/07/08 13:51] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
+{{indexmenu_n>10}}
 ======Letter Criteria (Attendance)======
@@ Line 5: / Line 6: @@
 //**Attendance > Maintenance > Letters > Print > Letter Criteria**//
-<WRAP round intro>The Letter Criteria tab allows you to set criteria for printing attendance letters for parents/guardians. When absence, truancy, or annual notification letters are printed, records are created on the Maintenance > Student > Student Inquiry > Letter Control tab.
+{{page>general:attendance_letters_print_criteria_intro}}
-<WRAP box>**NOTE:** Letter control records are not created for the Mail Out letter type.</WRAP>
-</WRAP>
 ++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
 ====Update data:====
-If no letter type is selected, you are prompted to select one or more letters to be printed. Click **OK**.
+{{page>general:attendance_letters_print_criteria_body}}
-^Field^Description^
-^Semester|{{page>general:attendance_letters_print_criteria_semester}}|
-^As of Date|{{page>general:attendance_letters_print_criteria_as_of_date}}|
-The Ltr ID, Preq ID, Description, Letter Type, Absence Type, Period Type, Nbr Abs
-Req, and Nbr Tdy Equiv Req fields display data entered on the Maintenance > Letters
-> Update > Directory tab. The data in the fields cannot be updated on this page.
-Select Select for Prt to print the letter type.
-The program works by looking for the Nbr Abs Req and comparing it to the current
-total absences for the student. If the current total absences is greater than the
-Nbr Abs Req for several letters with the same Letter Type, Absence Type, and Period
-Type, then the letter with the closest Nbr Abs Req (that is not over the current
-total absences) will print. If it does not have Select for Prt selected, a letter
-is not printed. Select for Prt does not control whether the letter is generated,
-only whether the letters, once generated, are printed. For this reason, it is recommended
-that you leave Select for Prt selected for all letters (except Mail out (no ltr control),
-which will print every time if it is left selected).
-The setting for the field is saved so you can run the same letter again throughout
-the year without having to reselect the field. Only letters that were not previously
-printed are generated. For example, if a letter with the Nbr Abs Req field set to
-is printed for a student, the same letter is not generated again.
-The Four-Week Truancy and Six-Month Truancy letters are generated according to the
-number of unexcused absences, so a student may receive multiple truancy letters.
-This field is disabled if a letter body does not exist for the letter type.
-Multiple letters can be selected and processed at one time.
-If you are using prerequisite IDs, it is recommended that you select all letters
-in the set of letters with prerequisite IDs to ensure that each student gets the
-appropriate letters.
-Click Run to process the selected letters. The Letters tab is displayed.

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