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Trace: • Immunizations • Campus Programs - Expanded Learning (ELO) • ACT Plan Maintenance • TSIA Maintenance • Records Requested Codes • SAT0900 - Campus/District Summary Report • Directory (Attendance Letters)
attendance:maintenance:letters:update:directory

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attendance:maintenance:letters:update:directory [2017/04/20 15:52] – jstanfordattendance:maintenance:letters:update:directory [2020/07/08 13:51] (current) – external edit 127.0.0.1
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 +{{indexmenu_n>10}}
 ======Directory (Attendance Letters)====== ======Directory (Attendance Letters)======
  
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 //**Attendance > Maintenance > Letters > Update > Directory**// //**Attendance > Maintenance > Letters > Update > Directory**//
  
-<WRAP round intro> +{{page>general:attendance_letters_directory_intro}}
-This tab allows you to create letter types in Attendance. Each type of letter is assigned a code and description and added to the letter type directory. Then, you create and save the letter on the Letter tab as a form letter or template using variables. The form letters and templates can be used to generate the actual letters.+
  
-The Attendance letters are campus-specific. They include absence letters, truancy letters, annual notifications, and general mail-out letters. All letter types, except the general mail-out letter type, create a letter control record. +++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
- +
-  * You can generate different letters for the same absence type. +
-  * You can print different letters at the same time. +
-  * The student address is used if the parent's address is incomplete or does not exist. +
-  * Only one letter is generated for students whose guardians have the same last name and address. +
-  * Letters are generated even if no parent address, student address, or guardian is found. +
- +
-</WRAP>+
  
  
 ====Update data:==== ====Update data:====
- 
-If letters exist, they are displayed. If no letters exist, a blank row is displayed. 
- 
-To add a letter type, click **+Add** or press ALT+1. A blank row is added to the grid. 
- 
-{{page>general:alt_1}} 
- 
- 
-^Field^Description^ 
-^Ltr ID|{{page>general:attendance_letters_directory_letter_id}}| 
-^Preq ID|{{page>general:attendance_letters_directory_prerequisite_id}}| 
-^Description|{{page>general:attendance_letters_directory_description}}| 
-^Letter Type|{{page>general:attendance_letters_directory_letter_type}}| 
-^Absence Type|{{page>general:attendance_letters_directory_absence_type}}| 
-^Period Type|{{page>general:attendance_letters_directory_period_type}}| 
-^Nbr Abs Req (number of absences requested)|{{page>general:attendance_letters_directory_number_absences_requested}}| 
-^Nbr Tdy Equiv Req (number of tardies equivalent requested)|{{page>general:attendance_letters_directory_number_tardies_equivalent_requested}}| 
-^Ltr Bdy (letter body)|{{page>general:attendance_letters_directory_letter_body}}| 
- 
-Click **Save**. 
- 
- 
-Notes: 
- 
- 
-When absence letters, truancy letters, and annual notifications are printed, all 
-fields except the Description field are disabled to indicate that the letters have 
-been processed and have associated letter control records. Only the Description field 
-can be changed. 
- 
- 
-Mail Out letters do not create letter control records; therefore, the fields are 
-not disabled when the letters are printed. 
- 
- 
-To delete a letter type, click  . The row is shaded red to indicate that it will 
-be deleted when the record is saved. 
- 
- 
-You can select multiple rows to be deleted at the same time. 
  
  
-Click Save. A message is displayed asking you to confirm that you want to delete +{{page>general:attendance_letters_directory_body}}
-the rows.+
  
  
-Click OK to delete the letter types. The selected rows are deleted. Otherwise, click 
-No not to delete the letter types. 
  
  
-Note:  You cannot delete a letter type if letters have been generated for the type. 
-If you attempt to delete it, a message is displayed. Click OK to close the message. 
  
  
-To update the letter body, click Retrieve. The letter opens on the Letter tab allowing 
-you to make changes. 
  
  
attendance/maintenance/letters/update/directory.1492703549.txt.gz · Last modified: 2017/04/20 10:52 (external edit)

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