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attendance:maintenance:letters:update:directory

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attendance:maintenance:letters:update:directory [2017/04/20 15:58] – jstanfordattendance:maintenance:letters:update:directory [2020/07/08 13:51] (current) – external edit 127.0.0.1
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 +{{indexmenu_n>10}}
 ======Directory (Attendance Letters)====== ======Directory (Attendance Letters)======
  
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 //**Attendance > Maintenance > Letters > Update > Directory**// //**Attendance > Maintenance > Letters > Update > Directory**//
  
-<WRAP round intro> +{{page>general:attendance_letters_directory_intro}}
-This tab allows you to create letter types in Attendance. Each type of letter is assigned a code and description and added to the letter type directory. Then, you create and save the letter on the Letter tab as a form letter or template using variables. The form letters and templates can be used to generate the actual letters.+
  
-The Attendance letters are campus-specific. They include absence letters, truancy letters, annual notifications, and general mail-out letters. All letter types, except the general mail-out letter type, create a letter control record. +++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
- +
-  * You can generate different letters for the same absence type. +
-  * You can print different letters at the same time. +
-  * The student address is used if the parent's address is incomplete or does not exist. +
-  * Only one letter is generated for students whose guardians have the same last name and address. +
-  * Letters are generated even if no parent address, student address, or guardian is found. +
- +
-</WRAP>+
  
  
 ====Update data:==== ====Update data:====
  
-If letters exist, they are displayed. If no letters exist, a blank row is displayed. 
- 
-To add a letter type, click **+Add** or press ALT+1. A blank row is added to the grid. 
- 
-{{page>general:alt_1}} 
- 
- 
-^Field^Description^ 
-^Ltr ID|{{page>general:attendance_letters_directory_letter_id}}| 
-^Preq ID|{{page>general:attendance_letters_directory_prerequisite_id}}| 
-^Description|{{page>general:attendance_letters_directory_description}}| 
-^Letter Type|{{page>general:attendance_letters_directory_letter_type}}| 
-^Absence Type|{{page>general:attendance_letters_directory_absence_type}}| 
-^Period Type|{{page>general:attendance_letters_directory_period_type}}| 
-^Nbr Abs Req (number of absences requested)|{{page>general:attendance_letters_directory_number_absences_requested}}| 
-^Nbr Tdy Equiv Req (number of tardies equivalent requested)|{{page>general:attendance_letters_directory_number_tardies_equivalent_requested}}| 
-^Ltr Bdy (letter body)|{{page>general:attendance_letters_directory_letter_body}}| 
- 
-Click **Save**. 
- 
-<WRAP box> 
-  * When absence letters, truancy letters, and annual notifications are printed, all fields except the **Description** field are disabled to indicate that the letters have been processed and have associated letter control records. Only the **Description** field can be changed. 
- 
-  * //Mail Out// letters do not create letter control records; therefore, the fields are not disabled when the letters are printed. 
- 
-</WRAP> 
- 
-====Other functions and features:==== 
  
-^{{:images:trash_delete.gif|}} | ++ Delete a letter type.|{{page>general:delete_row}}++| +{{page>general:attendance_letters_directory_body}}
-^Retrieve|Click to update the letter body. The letter opens on the [[attendance:maintenance:letters:update:letter|Letter]] tab allowing you to make changes.|+
  
  
attendance/maintenance/letters/update/directory.1492703894.txt.gz · Last modified: 2017/04/20 10:58 (external edit)

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