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--- attendance:maintenance:letters:update:directory [2018/07/24 18:21] – external edit 127.0.0.1
+++ attendance:maintenance:letters:update:directory [2020/07/08 13:51] (current) – external edit 127.0.0.1
@@ Line 6: / Line 6: @@
 //**Attendance > Maintenance > Letters > Update > Directory**//
-<WRAP round intro>
+{{page>general:attendance_letters_directory_intro}}
-This tab allows you to create letter types in Attendance. Each type of letter is assigned a code and description and added to the letter type directory. Then, you create and save the letter on the Letter tab as a form letter or template using variables. The form letters and templates can be used to generate the actual letters.
-The Attendance letters are campus-specific. They include absence letters, truancy letters, annual notifications, and general mail-out letters. All letter types, except the general mail-out letter type, create a letter control record.
+++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
-  * You can generate different letters for the same absence type.
-  * You can print different letters at the same time.
-  * The student address is used if the parent's address is incomplete or does not exist.
-  * Only one letter is generated for students whose guardians have the same last name and address.
-  * Letters are generated even if no parent address, student address, or guardian is found.
-</WRAP>
-++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
 ====Update data:====
-If letters exist, they are displayed. If no letters exist, a blank row is displayed.\\  \\
-To add a letter type, click **+Add** or press ALT+1. A blank row is added to the grid.
-{{page>general:alt_1}}
-^Ltr ID|{{page>general:attendance_letters_directory_letter_id}}|
-^Preq ID|{{page>general:attendance_letters_directory_prerequisite_id}}|
-^Description|{{page>general:attendance_letters_directory_description}}|
-^Letter Type|{{page>general:attendance_letters_directory_letter_type}}|
-^Absence Type|{{page>general:attendance_letters_directory_absence_type}}|
-^Period Type|{{page>general:attendance_letters_directory_period_type}}|
-^Nbr Abs Req (number of absences requested)|{{page>general:attendance_letters_directory_number_absences_requested}}|
-^Nbr Tdy Equiv Req (number of tardies equivalent requested)|{{page>general:attendance_letters_directory_number_tardies_equivalent_requested}}|
-^Ltr Bdy (letter body)|{{page>general:attendance_letters_directory_letter_body}}|
-\\
-Click **Save**.
-<WRAP box>
-  * When absence letters, truancy letters, and annual notifications are printed, all fields except the **Description** field are disabled to indicate that the letters have been processed and have associated letter control records. Only the **Description** field can be changed.\\  \\
-  * //Mail Out// letters do not create letter control records; therefore, the fields are not disabled when the letters are printed.
-</WRAP>
-----
-^{{:images:trash_delete.gif|trashcan icon}} | ++ Delete a letter type.|{{page>general:delete_row}}++|
+{{page>general:attendance_letters_directory_body}}
-^Retrieve|Click to update the letter body. The letter opens on the [[attendance:maintenance:letters:update:letter|Letter]] tab allowing you to make changes.|

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