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attendance:maintenance:student:studentpostingwithcomments:bygenericprogram
By Local Program (Attendance Posting)
Attendance > Maintenance > Student > Student Posting > By Local Program
This tab allows you to post attendance for a group of students in the same local program. All students must have the same absence date and posting code. For example, this page can be used to post a school-related absence, such as if all Chess Club students attended a chess tournament.
All students in the group must be absent on the same date and enrolled in the same local program, but they may be on different attendance tracks. You can also overwrite existing posted attendance (an Overwrite Warning pop-up window will be displayed).
NOTE: Students are enrolled in a local program on Registration > Maintenance > Student Enrollment > Local Programs.
Attendance can only be posted for the current school year, and only for tracks that have a calendar set up for the campus.
NOTE: If you post or change a posting code, your user ID and the date-time stamp are saved in the attendance posting table, and an audit record is created in an audit table.
Update data:
| Date | The current date is selected by default.
Click in the field to select a valid absence date from the calendar. Or, type the date in the MMDDYYYY format. This is the date on which the student will be posted absent or tardy. |
|---|---|
| Local Program |
Type or click |
❏ Click Retrieve.
A list of students enrolled in the selected local program on the specified date is displayed. Grade level is also displayed.
- If there are multiple pages, page through the list.
NOTE: Students are grouped by track. By default, the lowest track is expanded to display students on that track. Click other tracks to expand/hide the list of students.
Within each track, you can specify the range of periods to post attendance for.
| Code |
Type or click |
|---|---|
| Select all Students |
Select this field to automatically select all listed students across all pages and all tracks. Or, clear the field to de-select any selected students across all tracks. TIP: If the posting code applies to most of the retrieved students, select this field, and then manually clear the field for the individual students the code does not apply to.
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Comments |
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| Select |
Within each track, select the students to post attendance for. Or, clear the field for any students the posting code does not apply to. |
|---|---|
 |
Click to view the student's class schedule for the semester of the specified date. The schedule opens in a pop-up window. |
Click Save to post attendance.
- You can make changes on multiple tabs to different students and save all changes at once.
If attendance was previously posted for the same student, date, and period, a pop-up window opens when you save prompting to confirm that you want to overwrite the previous data:
The grid displays the previously posted code and the new code for each period, as well as the tab on which the new code was posted, for the date specified on the main page.
| Overwrite Code |
For each row, indicate if you want to overwrite the existing posting code for the student, date, and selected period(s). If there are multiple rows, you can select the check box in the heading to overwrite the code for all rows. |
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❏ Click OK.
The changes are saved.
| Reset | Clear unsaved changes and start over. The settings of the selection criteria fields will be retained. |
|---|---|
| Print Last Save |
A pop-up window opens which displays a list of the last 10 times attendance was posted from any attendance posting tab, including the user ID of staff who posted attendance, and the date-time stamp indicating when the attendance was posted. The list is retained even if you exit the page or application. |
| Errors |
The button appears if errors are encountered on any attendance posting tab, and the Student Posting Errors pop-up window opens automatically which lists the tab name containing the error, and the error message. |
attendance/maintenance/student/studentpostingwithcomments/bygenericprogram.txt · Last modified: 2021/05/18 15:18 by apape
Click to add attendance posting comments. Type the comment in the space provided, up to 255 characters. The same comment will be applied to all selected students for the range of periods specified.
Click OK to apply the comment.
Click Cancel to close the window without making any changes.
WARNING: Comments are not saved until you click Save.
NOTE: Once saved, comments can only be viewed on the By Period or By Individual tab.