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general:adsy_campus_set_up
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Select the course section that will be reported and the instructor who will be participating in the Additional Days Program.

Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

Grade Reporting Campus Master Schedule - Section tab

NOTE: When selecting a Role ID other than 047 and 087, you will not be able to save changes and will receive an error message.

NOTE: This applies when the Additional Days School Year (ADSY) Program is held at a campus other than the enrolled campus. Individual Course numbers will need to be created and crosswalked on State Reporting > Crosswalks when the ADSY Program is not held at the student's enrolled campus. These courses/course sections/instructors will be created at both the enrolled and Host campus.


Select whether or not this campus will have additional school days in the year by checking or unchecking Additional Days Program. This will give access to ADSY Options and ADSY Attendance on Attendance > Maintenance > Addtnl Days Program.

Select the course section that will be reported and the instructor who will be participating in the Additional Days Program.

NOTE: At least one ADSY student must be enrolled in the course section on Grade Reporting > Maintenance > Student > Individual Maintenance in order for the Staff Classroom responsibility record to extract to State Reporting.



Interchange: MasterSchedule
Complex Type: SectionExtension

Description: Represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. This complex type lists the current year courses taken by a student or taught by a teacher. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium.

The following element from the SectionExtension complex type is included in Submission 4:

❏ COURSE-SEQUENCE-CODE Crs Seq (E0948) (Code table: C135) is the order in which the course was scheduled. This should only be used if the course, or part of the course is taught out of sequence, such as a credit recovery or self-paced course (e.g., the second semester of English I is taught during the first semester). Leave blank if the course is not taught out of sequence. Verify all course sequence codes in the district course and campus section records in the master schedule. For Submission 4, verify course sequence for all dual-credit courses offered during summer months.



Interchange: StaffAssociationExtension
Complex Type: StaffResponsibilitiesExtension

Description: Represents staff associated with their responsibilities within the LEA and/or school.

The following elements from the StaffResponsibilitiesExtension complex type is included in Submission 4:

❏ ROLE-ID Role ID (E0721) (Code table: C021) identifies the capacity in which a person serves. Examples of roles are teacher, art therapist, and superintendent.

❏ SERVICE-ID Svc ID (E0724) (Code table: C022) refers to the services supplied by staff. If the SERVICE-ID listed in Code Table C022 ends in XXX, then any value will be allowed in character positions 6-8. The values in character positions 6-8 will be changed to XXX at TEA during data loading.

❏ CLASS-ID-NUMBER (E1056) identifies a unique course section, that is unique for a particular school year, Campus, and SERVICE-ID. The CLASS-ID-NUMBER may be any 14 character district defined identifier comprised of letters and/or numbers.

❏ POPULATION-SERVED-CODE Pop Srvd (E0747) (Code table: C030) identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service. The correct code is determined by the population for which the service was designed, not by the student population that receives a service. If two or more populations are being served, only one record should be reported, using the population for which the service was designed. If an intent cannot be determined, use code 01, regular students.

❏ NUMBER-STUDENTS-IN-CLASS (E0170) indicates the number of students in membership in the class.

❏ CLASS-TYPE-CODE Class Type (E1055) (Code table: C179) the type of class providing instruction to students in particular class settings.

❏ ADDITIONAL-DAYS-PROGRAM-TEACHER-INDICATOR-CODE ADSY (E1673) (Code table: C088) indicates if a teacher is teaching students eligible for the additional days school year program as described in TEC Sec. 48.0051.





Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info

Additional Days School Year Checkbox

❏ Select Additional Days Program for each campus to indicate whether or not the campus will have additional days.

❏ Click Save.



Registration > Maintenance > Campus Profile > Campus Local Program Codes

During the setup process, the Program Title must be Additional Days Program in order for the screen to retrieve the proper local program code.

Additional Days Program Local Code

Update data:

Existing codes are displayed in order by code.

❏ Click + Add to add a row.

A blank row is added to the grid.


❏ Assign Program Code ADP.

❏ Assign Move Program to Next Year, 1 or 2.

❏ Click Save.



Attendance > Maintenance > Addtnl Days Program > ADSY Options

Additional Days School Year Options tab with new ADSY options highlighted

Create the track that will be used at the campus for the Additional Days Program.

ADSY Options tab creating calendar

Add a new track:

❏ Click Add.

ADSY Attendance ADSY Options ADD track button


❏ Type the new 2-digit track number in the Track field. This number cannot be a regular attendance track.

❏ Enter a program description for the track in the Description field.

❏ Enter a number of minutes in the Instructional Minutes field.

ADSY Attendance ADSY Options ADD track

❏ Click Save or click Cancel to return.

Track(Required) Select the attendance track.
DescriptionType a description of the track, up to 50 characters. This description will appear in the Track field drop-down list on most Attendance > Maintenance > Addtnl Days Program pages.
Instructional Minutes(Required) The minimum number of minutes that can be entered is 120. When the Instructional Minutes are entered in this field and saved, the daily Instructional Minutes in the table will populate and be editable.


❏ Enter the dates of the program in the Calendar Date fields up to 30 days. Dates may not be duplicated.

A school district cannot enter 2022-2023 school year ADSY information when the current year displays 2021-2022. The district must first run Annual Student Data Rollover (ASDR) so that the current school year displays 2022-2023, and then they can enter 2022-2023 ADSY data into the system.

ADSY Options create calendar dates

NOTE:

  • Total Days populates as dates are entered and will auto-sort at Save.
  • Total Minutes will auto-populate at Save.


Delete a track:

❏ Click Delete to delete a track from ADSY reporting.

ADSY Options Warning to delete a track


Verify Dates:

ADSY Calendar dates can be verified on Attendance > Maintenance > Campus > Campus Calendar

NOTE: The Additional Days Program (ADP) will now accept dates that fall outside the school year calendar and that are on weekends or holidays.

Attendance Campus Calendar

❏ Select any track. Click Retrieve.

❏ Click Print.

Attendance Campus Calendar showing ADSY Days

general/adsy_campus_set_up.txt · Last modified: 2022/08/18 19:36 by apape

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