Sidebar
general:adsy_campus_set_up
This is an old revision of the document!
Select the course section that will be reported and the instructor who will be participating in the Additional Days Program.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
NOTE: When selecting a Role ID other than 047 and 087, you will not be able to save changes and will receive an error message.
NOTE: This applies when the Additional Days School Year (ADSY) Program is held at a campus other than the enrolled campus. Individual Course numbers will need to be created and crosswalked on Grade Reporting > Maintenance > Tables > TSDS Crosswalks when the ADSY Program is not held at the student's enrolled campus.
These courses, sections, and instructors need to be created at both the enrolled and Host campus.
The Course Number should be specific to each campus.
NOTE: At least one ADSY student must be enrolled in the course section on Grade Reporting > Maintenance > Studnet > Individual Maintenance in order for the StaffSectionAssociation to be sent to TSDS.
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
❏ If your campus is not a host campus but you have students participating in ADSY at another campus check this box. This will give access to ADSY Options and ADSY Attendance on Attendance > Maintenance > Addtnl Days Program.
Indicate whether the campus will have students participating in the Additional Days Program by checking or unchecking the Additional Days Program option. This step is required if any students are participating in the program, even if the campus itself is not offering additional days.
❏ Click Save.
Registration > Maintenance > Campus Profile > Campus Local Program Codes
During the setup process, enter PEIMS Code 20: Additional Days Program in the Local Program to TEA PEIMS Codes field on Registration > Maintenance > District Profile > Local Program Codes in order for the screen to retrieve the proper local program code.
Update data:
Existing codes are displayed in order by code.
❏ Click + Add to add a row.
A blank row is added to the grid.
❏ Assign Program Code ADP.
❏ Assign Move Program to Next Year, 1 or 2.
❏ Click Save.
Attendance > Maintenance > Addtnl Days Program > ADSY Options
Create the track that will be used at the campus for the Additional Days Program.
NOTE: Tracks cannot be duplicated.
Add a new track:
❏ Click Add.
❏ Type the new 2-digit track number in the Track field. This number cannot be a regular attendance track.
❏ Enter a program description for the track in the Description field.
❏ Enter a number of minutes in the Instructional Minutes field.
❏ Click Save or click Cancel to return.
| Track | (Required) Select the attendance track. |
|---|---|
| Description | Type a description of the track, up to 50 characters. This description will appear in the Track field drop-down list on most Attendance > Maintenance > Addtnl Days Program pages. |
| Instructional Minutes | (Required) The minimum number of minutes that can be entered is 120. When the Instructional Minutes are entered in this field and saved, the daily Instructional Minutes in the table will populate and be editable. |
❏ Enter the dates of the program in the Calendar Date fields up to 30 days.
- ADSY days can be on any day throughout the year as long as the day remains non-compulsory and does not take place on a required instructional day.
- ADSY days can be held during the summer prior to or before a school year (May - August), on designated intersessional days throughout the year, or on weekends.
- Dates may not be duplicated.
A school district cannot enter ADSY information for an upcoming school year while the system still reflects the previous year. The district must first complete the Annual Student Data Rollover (ASDR) to update the system to the new school year. Once the current year is updated, ADSY data for that year can be entered into the system.
NOTE:
- Total Days populates as dates are entered and will auto-sort at Save.
- Total Minutes will auto-populate at Save.
Delete a track:
❏ Click Delete to delete a track from ADSY reporting.
Verify Dates:
ADSY Calendar dates can be verified on Attendance > Maintenance > Campus > Campus Calendar
NOTE: The Additional Days Program (ADP) will now accept dates that fall outside the school year calendar and that are on weekends or holidays.
❏ Select any track. Click Retrieve.
❏ Click Print.
general/adsy_campus_set_up.1756837695.txt.gz · Last modified: 2025/09/02 18:28 by apape